Note: This configuration can also be performed using CentreWare Internet Services.
For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide.
1. Display the System Administrator Menu screen. a. Press the Log In/Out button.
b. Enter the user ID with the numeric keypad or the keyboard displayed on screen, and select Enter.
Note: The default user ID is “11111”. When using the Authentication feature, a password is required. The default password is “x-admin”.
c. Press the Machine Status button on the Control Panel. 2. Set the E-mail address, host name, and domain name.
a. Select the Tools tab.
b. Select Connectivity & Network Setup. c. Select Machine E-mail Address/Host Name.
d. Select E-mail Address and then select Change Settings. e. Enter an E-mail address using the displayed keyboard. f. Select Save.
g. Set a host name and a domain name. h. Select Close.
If [SMTP] has been selected for the [Mail Receiving Protocol]
Aliases cannot be configured. A user can decide an account name (the left side of the @ mark). An address (the right side of the@ mark) is a combination of a host name and a domain name.
Example: [email protected] • Account name : mymail
• Host name : myhost
• Domain name : example.com
If [POP3] has been selected for the [Mail Receiving Protocol]
Specify a POP user name to an account name (the left side of the @ mark), and a POP3 receiving mail server to an address (the right side of the @ mark). A user can decide an alias such as [email protected].
b. Select SMTP Server Settings and then set the following items for the SMTP server.
[SMTP Server Port Number]
Enter a value in the range from 1 to 65535. The default is 25.
If [POP3] has been selected for the [Mail Receiving Protocol]
a. From the Connectivity & Network Setup list, select Outgoing/Incoming (i.e. E-mail Send/Receive Settings).
b. Select POP3 Server Settings and then set the following items for the POP3 server.
[POP3 Server Name/Address]
Enter the POP3 Server Name/IP Address and press Save.
Note: Enter the address in the format “xxx.xxx.xxx.xxx”. The “xxx” should be a numeric value in the range from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
[POP3 Server Port Number]
Enter a value in the range from 1 to 65535. The default is 110.
Note: Do not use the numbers of any other ports.
[POP3 Server Check Interval]
Set the interval for checking the e-mail on the POP3 server.
[POP3 Server Login Name]
Enter the name to log in to the POP3 server and press Save.
[POP3 Server Password]
Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set the password, leave it blank and select Save.
[POP3 Password Encryption]
Select On (APOP) to encrypt the password, if desired. c. Select Save and then press Close.
4. Set the protocol for sending E-mail.
a. From the Connectivity & Network Setup list, select Outgoing/Incoming, then select SMTP Server Settings, and set the following items for the SMTP server.
[SMTP Server Name/Address]
Enter the SMTP Server Name/IP Address and press Save.
Note: Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
[SMTP Server Port Number]
Enter a value in the range from 1 to 65535. The default is 25.
Note: This configuration is not necessary if [SMTP] has been selected for the [Mail Receiving Protocol] and has already been configured.
[SMTP AUTH Login Name]
Set this item if [SMTP AUTH] is selected for [E-mail Send Authentication].
[SMTP AUTH Password]
Set this item if [SMTP AUTH] is selected for [E-mail Send Authentication]. Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set the password, leave it blank and select [Save].
b. Select Close until the Connectivity & Network Setup list is again displayed. 5. Setting S/MIME (Security), if desired.
a. From the Connectivity & Network Setup list, select Security Settings. If the selection is not visible, use the scrolling arrow to display it.
b. Select S/MIME Settings and set the following items.
Device Certificate - S/MIME
Link a certificate to the machine. You MUST have an S/MIME certificate on the machine to perform encryption. For information on S/MIME certificates, refer to the Configuration of E-mail Encryption/Digital Signature topic in the Security section in this guide.
S/MIME Communication
Set whether to enable or disable S/MIME Communication when a certificate ID is set.
Receive Untrusted E-mail
Set whether to receive untrusted E-mail or not.
Receive Untrusted iFAX - if available on screen. Set whether to receive untrusted iFAX or not.
Message Digest Algorithm
Select a message digest algorithm from [SHA1] or [MD5].
Message Encryption Method
Select a contents encryption method from [3DES], [RC2-40], [RC2-64], or [RC2-128].
Digital Signature - Outgoing E-mail
Set whether to always attach a digital signature to E-mail or to select a digital signature when sending E-mail.
Digital Signature - Outgoing iFAX - if available on screen.
9. Test the E-mail transmission from the machine by pressing the All Services button, then touching the on-screen E-mail button, then the New Recipient button. Type in your E-mail address, then press
Close. Place a document in the document handler and press the large, green, Start button, located to the immediate right of the Control Panel’s numeric keypad.
Note: To set up the address book for use with LDAP (network search), refer to the Configure Authentication for LDAP topic in the Security section of this guide.