If you are registering the database for the first time or if the database has not been initialized as a WorkSite database, you are prompted to create the database. Click OK. Refer to the WorkSite Server Installation Guide for information about the steps to initialize this database.
NOTE
Follow the same procedure to Unregister the database using the DBAdmin tool. Select the database and click << Unregister.
Automatic Login Feature
If you exit the DBAdmin tool with some databases still registered, the next time you run the tool you are automatically logged into those databases. To prevent the tool from logging you into any database automatically, unregister the database using the Register/Unregister Database dialog box before you exit from the tool.
Login Failures and the Reconnect button
When you start the DBAdmin tool, you are logged into those databases that were registered when you last exited the program. If the DBAdmin tool fails to log into a database, it is displayed with a red icon in the Registered list view on the Register/Unregister Database dialog box (see Figure 17).
To reconnect to a database, select the database with the red icon in the Registered Databases list and click Reconnect. If login is successful the red icon changes to green. The database is displayed in the tree frame of the main program window.
The most common reason why the DBAdmin tool may fail to log into a database at startup is that the database did not respond in time and the automatic login feature timed out.
Configuring WorkSite Database Options
There are a number of global conditions that you can enable or disable for each database using the DBAdmin tool.
These global conditions affect activities such as:
Document echoing
Production of document activity histories
To set database options:
1. Select the Database in the tree frame and select Database Options from the Database menu. Alternatively, select a Database in the tree frame and right-click, then select Database Options.
The Set Database Options dialog box is displayed.
Figure 18 Set Database Options Dialog
NOTE
The conditions you select in the Set Database Options dialog box are activated or deactivated globally in a database.
2. To enable document echoing on the database, select the Enable Document Echoing check box under Database Options. When document echoing is enabled, the WorkSite Client saves a copy of all documents opened by a user on the user’s local hard drive.
This local echo document can be accessed directly using the WorkSite Portable program when, for instance, network connectivity is unavailable.
Refer to “Managing Document Class and Subclass” on page 139 to enable or disable document echoing for a specific document class.
3. Enter the length of time in days that a user’s password should remain valid in the Password Expires After field under Password Options.
Configuring WorkSite Database Options
NOTE
You cannot disable the password expiration field by setting the number of days to zero.
Enter a value equal to or greater than 1.
4. Enter number of days that the password has been used in the Start Warning User After box.
After this period of time elapses, the system warns users that their password will expire.
5. In the Login Failure Attempts field, enter the number of login attempts that users are allowed before they are locked out of the system.
6. The WorkArea system preferences under WorkArea System Preferences designate the containers that appear in the tree for that database. All options are selected by default.
Checked-out Documents
7. Under the Generate History Record For, Document Tab, select the kinds of activities that must be recorded in the document history record. Table 7 lists these operations.
Table 7 Document Tab, Document History Options
Check box Name If selected the Document history record shows...
Open Each time a user opened the document
Close Each time a user closed the document Print Each time a user printed the document
Security Each time the document’s security status was changed New Document When the new document was created
New Version When each new version of a document was created Mail Each time a user sent the document by e-mail
Check-in/check-out Each time a user checked-in or checked-out the document Profile Change Each time the document’s profile information was changed
Copy Each time a user copied the document
View Each time a user viewed the document
Synchronize Each time a user synchronized an echo copy of the document back to the database
8. Under Generate History Record For User, enable the login for User and Impersonation.
Select or clear options listed in Table 8.
Table 8 User tab, Information
Check box Name If selected the User history record shows...
Successful Login Each time a user successfully logged in to a database.
If you select this option, the WorkSite Server will begin logging all successful login attempts.
Unsuccessful Login Each time a user failed to login to a database.
Impersonated Login Each time a user successfully logged in to a database using the Administrative Impersonation password.
This option is only displayed for the WorkSite Server’s Preferred Database.
Impersonated Logoff Each time a user logged out of a database after using the Administrative Impersonation password to login.
This option is only displayed for the WorkSite Server's Preferred Database.
9. Click OK.
Delete When the document was deleted
Archive When the document was archived
Restore When the document was restored
Release Each time the document was released (unlocked)
Export Each time the document was exported out of the database Modify Each time the document was modified
Edit Time The time when the document was modified Shred
Declared Migrated Undeclared
Removed From Folder
Table 7 Document Tab, Document History Options
Check box Name If selected the Document history record shows...
Configuring WorkSite Database Options