Continuity Update is a tool used to quickly update the welder’s continuity. To create a new Continuity Update, select “Tools | Continuity Update | Create New”.
Creating a Continuity Update report
When “Create New” is selected from the main menu, the following screen will be displayed:
This screen will allow you to filter on Location or Foreman. These labels can be changed in the defaults. Select one of the options in either or both fields or leave them set to <ALL> and click “OK”.
Once you have a report created you will not be able to make a new report with the same filtering options on the same day.
The next screen displays the report showing the welders, their stamp number, processes, and expiration dates. The most common practice is to print the report and complete it by hand.
After you’ve created an Update Report, you can then print it out and use the blanks supplied to write in information about new tests, qualifications, and procedures. An uncompleted report will look similar to the following:
This report can then be sent to a job site or foreman for them to enter the appropriate information. The completed report can then be used to assist with data entry updating the welder’s continuity.
Completing an Update Report
Data entry is completed by selecting “Tools | Continuity Update | Open/Delete”
from the main menu then completing the information on screen. In this screen, you should see the various rows and columns that correspond with the rows and
columns on the printed Update Report. By design, some of the information is inaccessible.
In the empty fields, enter the information from the printed Update Report that was filled out by hand. Be sure to click on the edit button under ‘Insp.’ to set up the Inspection Type, Length Inspected, and the amount of Defects found.
There are some data entry shortcuts available in Advanced Welding System.
After entering a test date, the name of the person who witnessed the test, and the job number for one record, simply double-clicking in the date field on the next line down will enter that same information for that record. If there are multiple records with the same date and inspector, this makes it easy to update them all.
Also, when you enter a Weld date, a name in the Certified by field, or a job number, the program will remember the information and automatically enter it for you when you select the same date again and tab out of the field. Furthermore, if you enter a name in the “Certified by” field and a job number it will be added to the dropdown. This allows you to quickly choose information from a dropdown menu instead of typing it again and again.
Note:
Any information added to the Update Report drop down lists will be permanently cleared when you exit the screen. This is done to prevent the creation of large cumbersome drop down lists.
Update Report-Check Marks
On the left side of the screen, you’ll notice that there are checks and O’s. The O’s will be green; the checks may be yellow or green. Here’s what they mean:
• Green O’s - This means a record is open, and hasn’t been edited or changed.
• Yellow Checks - This means a record has been edited, but hasn’t been saved and updated.
• Green Checks - This means a record has been edited, saved, and updated.
After all of the data has been entered, click the “Update” button and the program will automatically update every appropriate log.
You are not required to enter all the data for every welder. You may complete some of the welder’s information and update their continuity then at a later date reopen the form and complete additional welder’s information. When you exit the form, data is automatically saved but the logs are not updated.
Security
You access the security database from the Tools menu. If Security is not established, users will not be required to log into the program. After a security record is added, users will be required to log into the program. Once a user logs in, the features the Administrator established for that user will be available.
Adding and Editing Security records
Use the toolbar buttons to add, edit, or delete security records.
Global Settings
Global settings affect the behavior for all users throughout the entire program.
• Disable Program Security – Checking this box will turn Welding Pro-Write Security off, until this box is unchecked again.
• Disable Signatures – This box controls the Electronic Signature function for the program. If checked, Electronic Signatures will not be available for documents.
• Disable Signature Removal – Checking this box disables the ability to remove signatures from documentation.
User Settings
• User ID – The ‘User ID’ can be a name, department, or any designation desired.
• Password – The password can be a mixture of characters and numbers and should be something easy to remember.
Note: The User ID and password are both case sensitive.
User Type
• Administrative Privileges – This user is authorized to set up and modify the access rights of other users. If security is being used, there must be at least one user with this privilege.
• Power User Privileges – Members with Power User privileges automatically have access rights to create welders, documents, and reports. They can also edit information in the Support Database.
Power Users also have the access rights to add and remove signatures from documentation.
• Inactive – You can mark a user as Inactive, which disables the user from accessing the program. An Inactive user can be re-authorized by unchecking this box. Marking a user as Inactive does not delete the user from the Security Database.
• Enable Import/Export – Checking this will allow the ability to Import or Export information from the program using the Transfer Feature.
Note: Users must have Administrative privileges to manage Signature bitmaps. Normally an Administrator will add the bitmap signature to the table and set the password. Then the user will change their password so that it is undisclosed.
Access Rights
Any combination of Access Rights may be used.
• View – This user can only view data in this area. They cannot make any kind of changes.
• Edit – This user can view and edit existing data only.
• New – This user can add new data but they still can’t delete any data.
• Delete – This user can delete existing data but they cannot add any new data.
Signature Rights
• Add Signature – This right allows a user to add an electronic signature to documentation.
• Remove Signatures – This right allows the user to remove electronic signatures from documentation.
When you have finished editing the information for a user, you can close the screen by clicking on the “X” in the upper right corner. When you close the screen all information is saved automatically. If you have additional users to add, click on the “Save” icon then the “New” icon.