Conversion Plans

The proponents will use the parallel conversion in replacing the proposed system from the manual system. The following are the reasons why the proponents chose this type of conversion:

With parallel conversion, users will slowly become accustomed to the new system. It will help them get familiar and adjust to their new working environment. They will be able to learn the flow of processes of the payroll little by little.

Another reason is that users will be able to compare and evaluate results obtained from both systems. They can compare if the new system is more helpful and convenient to use than the older version. They can check if the new system really lessens their workload, giving them time to accomplish other tasks

7.2.4 Testing

The efficiency of the system will be tested by the proponents. They will check if the proposed system works better than the old system. It will demonstrate the accuracy of the transactions and outputs.

The proponents will test each module if it works properly and show appropriate output. They will also check if the system and hardware requirements are met.

Unit and integration Testing. This testing is done to ensure that all aspects of the program design have been implemented in the code. These modules are tested to make sure that each performs right functions individually and as a whole when connected to each other.

This was done by the proponents. They used Bottom-up Approach of Integration. All lower level modules were tested first until the top level modules were reached. Individual modules were run and checked if functions were working correctly. Then all the modules were combined as a whole system, and was run again.

System testing. System testing is done to ensure that the system does what the customer wants it to do. The functionality of the system is tested. Modules are checked, making sure that all processes are complete. The transactions and processes should perform according to the requirements and should come up with the desired output.

This was done by running the whole system. The payroll process was performed by running the modules starting from the DTR, Salary Computation, Maintenance and Report Generation. Incorrect were inputted to know if the system could really handle errors and faults. The interface was also checked if all buttons were named appropriately and according to its name.

Acceptance Testing. This is the phase when the system is already complete and ready for customers’ evaluation. The system’s function and processes are checked if it satisfies the requirements.

The proponents will present the system to the customer. The customer will test it by running the system. Customers will input real data to test the system and make sure that it works properly.

8.1 Conclusion

The use of the proposed Network-based Payroll System would make the municipal’s payroll process accurate, fast and easy.

The use of innovative products such as the Biometrics helps in attendance monitoring. It makes maintaining of attendance information easy. Computing of the total number of hours worked is also accurate and takes less time. The system automatically adds up the number of hours worked when the employee logs in and out of work through the scanner. It lessens human error and saves lot of time.

The use of salary computation module, maintenance module, and networking also helps in making tasks easier. The modules are designed to be easily used and understood by users. It only takes one click of button to do transactions. Networking also allows users to share information through the computer. It takes less time, and users are able to maximize their time in accomplishing tasks.

in the salary computation, module ensures an accurate computation of employees’ salary. Compuation of deductions for Philhealth, Pag-ibig, Withholding Tax and loan is included in the computation. Benefits and allowances like PERA, 13month pay, ADCOM, clothing allowance, productivity allowance and added benefits such as the RATA, Travel Allowance and Cash Gift are automatically added to their salary.

Security is provided through the use of passwords and access level. The system can be accessed only by direct users such as the HRMO and Treasury Office. They are the only ones

given passwords to the system. this will keep important files hidden to unauthorized persons, making these files secured and protected.

Generating of reports is accommodated by the system. The users can easily print reports such as general payroll, pay slip, remittance report and other needed documents.

8.2 Recommendation

For the future researchers who will choose payroll as system study, the proponents recommend that they develop not only a network-based but online payroll system. In making the system online, users could work on their tasks at home and even on weekends.

The proponents recommend the computation of loans to be included in the future studies. Salary distributed through an Automated Teller Machine (ATM) is another way of advancement for salary distribution. In this method, acquisition of salaries is more convenient and safe for employees.

The use of optical scanner is also recommended for attendance monitoring. The use of this high-tech device will impose high technology advancement to the municipal office.