93BRECIPIENT INFORMATION PANEL
Description/(Comments) Required Default Value Valid Entries/Choices Examples
Recipient Type (Editable only when recipient is being created) Option button indicating whether recipient is a person or an organization.
(This field affects required fields: First (Name) and Last (Name) are required for “Individual” recipients;
Company Name is required for organizations. It also affects the types of payments a recipient may participate in: Direct Deposit, Personal Disbursement and Personal Collection payments may go only to
“Individual” recipients; Business Disbursement, Business Collection and Child Support payments may go only to organizations.)
Yes Individual Select one:
○ Individual = a person
○ Business = an organization
Individual: sole not-for-profit institution or any corporate entity e.g., Amalgamated Widget Corp.
Illinois Dept. of Family Services UNISEF
First (Name) (Used only if Recipient Type = Individual) First name of the recipient
Only If Recipient Type = Individual
Any text. Maximum length: 32 characters (15 characters in Edit Recipient window)
MI (Middle Initial) (Used only if Recipient Type = Individual) First letter of recipient’s middle name
No Any text. Maximum length: ONE
character (5 characters in Edit Recipient window)
Description/(Comments) Required Default Value Valid Entries/Choices Examples Last (Name) (Used only if Recipient Type = Individual) Last
name of the recipient
Only If Recipient Type = Individual
Any text. Maximum length: 32 characters (15 characters in Edit Recipient window)
Company Name (Used only if Recipient Type = Business) The name of the recipient
Only If Recipient Type = Business
Any text. Maximum length: 35 characters
“Amalgamated Widget Corp.” “Illinois Dept. of Family Services” “UNISEF”
Recipient ID A user-defined identifier for this recipient (Used to identify a recipient record, since the recipient’s name might not be unique. It may also be used to provide additional information about recipients or their accounts when a recipient has multiple records — i.e., when the recipient has multiple bank accounts — since only the recipient’s name, ID and account number appear on payment screens.)
Yes Any text. Maximum length: 50
characters
“Jane Jones-Payroll Acct” “IOU Bank-Summer Home
Mortgage Acct”
Optional Setting (Editable only if Recipient Type = Individual. Does not appear in the Edit Recipient Window) A checkbox indicating whether to provide secondary account information for Direct Deposit payments.
(If checked, the Secondary Account Information panel will be displayed at bottom of page. Secondary account Information is for split Direct Deposit payments only — i.e., when a portion of the direct deposit payment goes into one account and the rest goes into another. If more than one account is needed for other types of payments, separate recipient records must be created for each account.)
No No (unchecked) Yes (checked) = Provide secondary account information for Direct Deposit payments
No (unchecked)
94BCONTACT INFORMATION PANEL
Description/(Comments) Required Default Value Valid Entries/Choices Examples
Street Address The recipient’s street address No Any text. Maximum length: 32
characters per line (35 characters in payment record)
354 N. Milwaukee Ave.
Buckingham Palace Rd.
Description/(Comments) Required Default Value Valid Entries/Choices Examples
City The city where the recipient is located No Any text. Maximum length: 32
characters (35 characters in payment record)
Libertyville London
State/Region The state where the recipient is located. No Select from dropdown list Zip/Postal Code The postal code where the recipient is located No Any text. Maximum length: 11
characters
60048
60048-1234
Country The country where the recipient is located No Select from dropdown list.
Phone Number The recipient’s phone number. No Any text. Maximum length: 32
characters
7185541327
+1 (718) 554-1327 x1234 (+44) (0)20 7930 4832
E-mail Address The recipient’s e-mail address. No Must have a valid e-mail address
format.
Cannot use special characters other than @, underscore (_), hyphen (-) and period (.)
Hmanager@h ercompany.c om
Account Number The recipient’s account number Yes Numerals, letters or hyphens
only. Maximum length: 34 characters
1234567890 Abc-12345-001
Account Currency (Not editable) The monetary unit of the recipient’s account. Only the U.S. dollar is allowed for ACH payments.
N/A U.S. Dollar N/A
Account Name (Not available on Edit Recipient Window – i.e., in payment record) An optional, user-defined name for the account
No Any text. Maximum length:
32 characters
“Preferred Disburseme nt
Description/(Comments) Required Default Value Valid Entries/Choices Examples Account Type Dropdown list specifying the kind of
account this is.
(Some types of accounts may not be valid for all transactions — i.e., a loan account may not be used in collection payments.)
Yes Select one from dropdown
list: “Checking” “Savings”
“Loan”
Enter Recipient’s Bank Choose from one of four alternatives to enter information about the recipient’s bank or financial institution. (Alternative 4 is valid only for international wires.)
Yes For ACH payments, select
or enter a bank using alternative 1, 2 or 3 below.
For wires, use 1, 2, 3, or 4.
(Preferred) Bank (Alternative 1)
Dropdown list of company’s preferred banks If the recipient’s bank is on your
company’s Preferred Bank list, select a bank from this dropdown list.
(If you select a Preferred Bank, do not enter any information for the remaining
alternatives.)
Select bank from dropdown list
Standard Bank
List (link) (Alternative 2)
(Not available on Edit Recipient Window
— i.e., in payment record) Link to the Standard Bank search window.
This link lets your search the list of all banks in the American Banking Association (includes all U.S. banks).
(When you make a selection, ABA Number (Alternative 3) and Bank Name, Street Address, City, State/Region, Zip/Postal Code and Country (Alternative 4) are filled in )
Select bank from window
Description/(Comments) Required Default Value Valid Entries/Choices Examples ABA Number
(Alternative 3)
The nine-digit American Banking Association routing or transit code of the recipient’s bank.
(If you select the bank from the Preferred Bank
List, leave this field blank. If you select the bank from the Standard Bank List (Alternative
Must be a valid ABA number
If you select a bank from the Preferred Bank List (Alternative 1), you may not enter anything in this field.
071025661
Bank Name (Alternative 4)
(Used only for wires) The name of the bank.
(If you select the bank from the Preferred Bank
List, leave this field blank. If you select the bank from the Standard Bank List (Alternative 2), this information is filled in for you.)
Only for wires with no ABA number
Any text. Maximum length: 32 characters
If you select a bank from the Preferred Bank List (Alternative 1), you may not enter anything in this field.
“Tenth National Bank”
Street Address (Alternative 4)
(Used only for wires)
The bank’s address. (Do not include city or state, unless the bank is located outside the U.S. or Canada.)
(If you select the bank from the Preferred Bank List, leave this field blank. If you select the bank from the Standard Bank List (Alternative 2), this information is filled in for you.)
Any text. Maximum length: 32
characters “10 Main St.”
“Twelve 17th St., N.E.”
City (Alternative 4) (Used only for wires) The city in which the bank is located.
(If you select the bank from the Preferred Bank List, leave this field blank. If you select the bank from the Standard Bank List (Alternative 2), this information is filled in for you.)
Only for wires with no ABA number
Any text. Maximum length: 32 characters
Chicago
Description/(Comments) Required Default Value Valid Entries/Choices Examples
State/Region (Alternative 4)
(Used only for wires) The state, province or region in which the bank is located.
(If you select the bank from the Preferred Bank List (Alternative 1), leave this field blank. If you select the bank from the Standard Bank List (Alternative 2), this information is filled in for you. Otherwise, if the state or province is not on the list or if not applicable, select “Select a State/Region”
and enter item in Street
Select from dropdown list.
If Country = U.S. or Canada, you must select a valid state, province or region in the selected country.
Zip/Postal Code
(Alternative 4) (Used only for wires) The postal code for the area in which the bank is located.
(If you select the bank from the Preferred Bank List (Alternative 1), leave this field blank. If you select the bank from the Standard Bank List (Alternative 2), this information is filled in for you.)
Only for wires with
no ABA number Any text.
Country (Alternative 4) (Used only for wires) The country in which the bank is located.
(If you select the bank from the Preferred Bank List (Alternative 1), leave this field blank. If you select the bank from the Standard Bank List (Alternative 2), this information is filled in for you.)
Only for wires with no ABA number
Select country from dropdown list.
95BSECONDARY ACCOUNT INFORMATION PANEL
Secondary account information is available only in individual recipient records (not organizations) because it is used for Direct Deposit payments only.
Description/(Comments) Required Default Value Valid Entries/Choices Examples
Account Type Dropdown list specifying the kind of account (e.g.., Checking, Savings or Loan)
Yes Select from dropdown list: (“Loan” may
not be valid for all transactions — e.g., collections.)
Account Number The recipient’s bank account number Yes Numerals, letters or hyphens only.
Maximum length: 32 characters
1234567890 Abc-12345-001 Account Currency (not editable) The monetary unit of the
recipient’s account.
N/A “US Dollar” N/A
(Enter Recipient’s Bank)
Choose from one of two alternatives to enter information about the recipient’s bank or financial institution.
Yes Select or enter a bank using
alternative 1, or 2.
(Preferred) Bank (Alternative 1)
Dropdown list of company’s preferred banks If the recipient’s bank is on your company’s Preferred Bank list, select a bank from this dropdown list.
(If you select a Preferred Bank, do not enter any information for ABA Number.)
Only if an ABA number is not entered
Select bank from dropdown list
ABA Number (Alternative 2)
The nine-digit American Banking Association routing or transit code of the recipient’s bank.
(If you select the bank from the Preferred Bank
List, leave this field blank.)
Only if a Preferred Bank is not selected
Must be a valid ABA number
If you select a bank from the Preferred Bank List (Alternative 1), you may not enter anything in this field.
071025661
Payment Allocated By Option button indicating how money should be allocated: (1) as a fixed dollar amount or (2) as a percentage of the overall payment.
Used with Payment Allocation which specifies the amount of the allocation
Yes Select one:
○ Dollar Amount
○ Percentage
Payment Allocation
The amount to allocate to the secondary account.
Used with Payment Allocated By which sets the type of allocation.
If Payment Allocated By = “Dollar Amount”
Payment Allocation specifies the exact amount to deposit. If “Percentage”, it specifies the percentage of the overall payment (e.g., if the overall payment were $120, a value of “25” would deposit $30 (25%
of $120) into the secondary account.)
Yes If dollar amount, value must be
between 0 and 999999999 or (nine characters max) in a valid currency format (no $ sign):
If percentage, value must be between 0 and 100 (2 decimal places max) in a valid percent format (no % sign).
96BADDITIONAL OPTIONS PANEL
This panel is available only from the Edit Recipient Window (payment or template records).
Description/(Comments) Required Default Value Valid Entries/Choices Examples
Save to Master List Checkbox indicating whether to save this recipient to the Recipients master list.
(If you choose “Yes” and this is a payment, the master list will be updated when you submit the changes to this recipient, whether you save the payment or not. If this is a template, you
must save the template before the master list will be updated.)
No No (unchecked) Yes (checked) — save the recipient to the master list No (unchecked) — save the recipient in this payment or template only
If you choose “Yes” and this recipient was not taken from the master list (i.e., this is a one-time recipient), you must enter a Recipient ID that is not already on the list for this recipient type.
97BSTANDARD BANKS PANEL (SEARCH WINDOW)
This panel appears in a window when the Standard Bank List link on the Primary Account Information panel is clicked. It is not available from the Edit Recipient Window (accessed from payment or template record).
Description/(Comments) Required Default Value Valid Entries/Choices Examples
Search by A dropdown list showing fields you can search.
Search by is used together with Search for to determine where to look for the value entered value in Search by
Also used with Search for name. When a Search for name letter is clicked, “Bank Name”
is automatically selected.
(“Bank Name” is the only relevant selection here.
The Standard Bank List is also for other functions;
“Bank identifier” and “Country” pertain to those uses.)
No “Bank Name” Select one field from the dropdown list:
“Bank Name”
“Bank Identifier“
“Country”
Search for An entry box for your search criteria. Does partial word searches beginning with first character in the field. Used with Search by which specifies which field to search for this value. (To run the search, click the Search button.)
Also used with Search by name. When a Search by name letter is clicked, the letter is entered in the Search for field.
No (blank) Any text. 28 characters maximum. (Do not use quotes or special characters unless they are in the value you are searching for)
(You may use an asterisk (“*) as a wildcard to represent any letter or group of letters)
“Harris” — returns all banks beginning with the word “Harris” (not case sensitive)
“H” – returns all banks beginning with the letter
“H”.
“*America*” — returns all banks containing
“America” in their Search by name A row of linked alphabet letters representing the
first letter in bank’s name. Clicking one of these letters returns all the banks beginning with this letter in the bank list. (not case sensitive) Used with Search by and Search for. When a Search for name letter is clicked, the letter is entered in the Search for field and the Search by field is set to “Bank Name”; the search is automatically executed. .
No (none) A B C D E F G H I J K L M N O P Q
R S T U V W X Y Z
Clicking “A” — returns all banks beginning with the letter “A”