Choose 1 from the LI menu to create a new ledger, and the following screen appears:
Ledger I.D.
Depending on your selection at the Ledger I.D. Length prompt in SI, Menu Selection 1 (1), you may enter a three or four-character ledger I.D. This code may be any sequence of letters or digits. CLS will warn you if the ledger you are trying to create already exists.
Note: If this ledger will be used as a consolidation ledger, you must use an ampersand (&) as the first character of the Ledger I.D.
Ledger Name 1 Ledger Name 2
Enter the company name, up to 50 characters per line.
Note: The ledger name can be changed later using Menu Selection 3 (1) or 3 (2).
Account Format - Major Portion (3-6)
Set the length of the major portion of the account number. CLS defaults to 3 digits.
Account Format - Dept Length (0-4)
Set the length of the departmental portion of the account number. CLS defaults to 2 digits.
Comparative Financial Statements (Y,N) Period-Budget Income Statements (Y,N)
Select the type of financial statements you want to prepare for this ledger. The default responses are those set in SI, Menu Selection 1 (1). Once a ledger has been created, you may change your selection of comparative reports using LI, Menu Selection 3 (1), but only within the available record size. For example, if you do not select comparative and period-budget reports when you create the ledger, you may not print a Prior-Year Comparative Income Statement or a Period-Budget Income Statement unless you expand the account master file using the LI program, Menu Selection 9 (7).
Would you like to create this ledger? (Y,N)
Press Y to create the ledger. Press N or Esc to return to the Ledger I.D. prompt without creating the ledger.
Creating Ledger'TGP'... Complete
Ledger Initialization (LI) 1-65
Copy Chart of Accounts, etc.
Choose 2 from the LI menu to copy an existing Chart of Accounts, Report Formats, Table of Contents, Footnotes, Notepad, Client Bill, Income Tax Summary, Financial Ratios or Pro Forma Journal Entries to a new ledger.
Copy Chart of Accounts (1)
Use this routine to copy a Chart of Accounts. The new ledger cannot have any accounts already set up. If you need additional accounts, copy the Chart of Accounts first and then add the new accounts.
Data Drive or Path
CLS displays the location of the new ledger files.
Master Drive or Path
Enter the location of the ledger with the Chart of Accounts to be copied.
Note: Enter the same drive for the new ledger and the master ledger only if both are on the same disk. If the new ledger is on a floppy disk, the master ledger must be on the hard drive or on a floppy disk in another drive.
Master Ledger I.D.
Enter the I.D. of the ledger with the Chart of Accounts to be copied. Press F1 to select from a pop- up list of ledgers. Enter JCC to use the sample data.
Master Generation
CLS supplies the current generation, which you may change. Press F1 to select the generation
from a pop-up list.
Copy Master Ledger setup information? (Y,N)
Press Y to copy ledger information such as account ranges, source codes, financial statement
headings and footnotes, etc. from the master ledger. The new ledger's name, budget and comparative report selections, creation date and transmittal letter address will not be changed. Press N to copy the Chart of Accounts without copying ledger setup information.
Copy ONLY non-departmental accounts? (Y,N)
If the master ledger is departmentalized, press Y to copy only the non-departmental accounts. Press N to copy all accounts.
Copying Master Chart of Accounts This may take a few minutes... 5100 5200 5300 10100 10300... *** Complete ***
Each account number appears as it is copied. Balances in the new ledger are set to zero. CLS returns to the Copy Chart of Accounts, etc. menu after copying the master Chart of Accounts to the new ledger.
Copy Report Formats (2)
Use this routine to copy supplemental report formats from one ledger to another. A diamond (♦) will appear beside this menu selection if report formats already exist for this ledger; they may be
Data Drive or Path
CLS displays the location of the new ledger files.
Master Drive or Path
Enter the location of the ledger with the report file to be copied.
Note: Enter the same drive for the new ledger and the master ledger only if both are on the same physical disk. If the new ledger is on a floppy disk, the master ledger must be on the hard drive or on a floppy disk in another drive.
Master Ledger I.D.
Enter the I.D. of the ledger with the report format to copy. Press F1 to select from a pop-up list of ledgers on file. Enter JCC to use the sample data.
Master Generation
CLS supplies the current generation, which you may change. Press F1 to select the generation
from a pop-up list.
Continue? (Y,N)
Verify that you selected the correct ledger with the report formats to copy. Press Y to continue, or press N to return to the Data Drive or Path prompt.
Select the reports you wish to copy:
You must individually select the reports you wish to copy. A diamond (♦) next to a particular report indicates that it already exists in the current ledger, and will be overwritten if you select it. A space next to a particular report indicates that it isn’t present in either the master or the current ledger.
Copying Report Master File This may take a few minutes... Cash Flow Statement
Line 0000 STATEMENT OF CASH FLOWS *** Complete ***
Each line description appears as it is copied. Line balances in the new ledger are set to zero. CLS returns to the Copy Chart of Accounts, etc. menu after copying the master report file to the new ledger.
Copy Table of Contents, Footnotes, Notepad, Client Bill (3)
Use this routine to copy the Table of Contents, Footnotes, Notepad or Client Bill from one ledger to another. A diamond (♦) will appear beside this menu selection if any of these documents already exist for this ledger; they may be overwritten if necessary.
Data Drive or Path
CLS displays the location of the new ledger files.
Master Drive or Path
Enter the location of the ledger with the table of contents file to be copied.
Master Ledger I.D.
Enter the I.D. of the ledger with the table of contents file to copy. Press F1 to select from a pop-up list of ledgers on file. Enter JCC to use the sample data.
Ledger Initialization (LI) 1-67
Master Generation
CLS supplies the current generation, which you may change. Press F1 to select the generation
from a pop-up list.
Continue? (Y,N)
Verify that you selected the correct ledger with the table of contents file to copy. Press Y to continue, or press N to return to the Data Drive or Path prompt.
Select the documents you wish to copy:
You must individually select the documents you wish to copy. A diamond (♦) next to a particular document indicates that it already exists in the current ledger, and will be overwritten if you select it. A space next to a particular document indicates that it isn’t present in either the master or the
current ledger.
Copying TOC, Footnotes, Notepad, Client Bill... *** Complete ***
CLS copies the Table of Contents, Footnotes, Notepad and/or Client Bill to the selected ledger and returns to the Copy Chart of Accounts, etc. menu.
Copy Memorized Descriptions (4)
Use this routine to copy memorized descriptions from one ledger to another. A diamond (♦) will appear beside this menu selection if memorized descriptions already exist for the current ledger; they may be overwritten.
Data Drive or Path
CLS displays the location of the new ledger files.
Master Drive or Path
Enter the location of the ledger with the memorized descriptions to be copied.
Master Ledger I.D.
Enter the I.D. of the ledger with the memorized descriptions to copy. Press F1 to select from a pop- up list of ledgers on file. Enter JCC to use the sample data.
Master Generation
CLS supplies the current generation, which you may change. Press F1 to select the generation
from a pop-up list.
Continue? (Y,N)
Verify that you selected the correct ledger with the memorized descriptions to copy. Press Y to continue, or press N to return to the Data Drive or Path prompt.
Copying Description Master File... *** Complete ***
CLS copies the memorized descriptions to the selected ledger and returns to the Copy Chart of Accounts, etc. menu.
Copy Leadsheets (5)
Use this routine to copy leadsheet definitions from one ledger to another. A diamond (♦) will appear beside this menu selection if leadsheets already exist for the current ledger; they may be
Data Drive or Path
CLS displays the location of the new ledger files.
Master Drive or Path
Enter the location of the ledger with the leadsheets to be copied.
Master Ledger I.D.
Enter the I.D. of the ledger with the leadsheets to copy. Press F1 to select from a pop-up list of ledgers on file. Enter JCC to use the sample data.
Master Generation
CLS supplies the current generation, which you may change. Press F1 to select the generation
from a pop-up list.
Continue? (Y,N)
Verify that you selected the correct ledger with the leadsheets to copy. Press Y to continue, or press N to return to the Data Drive or Path prompt.
Copy Leadsheet Accounts? (0-2)
You may also copy leadsheet account assignments from the master ledger. Select 0 if you do not
want to copy the account assignments, 1 if you want to replace the leadsheet accounts with those in the master ledger, or 2 if you want to merge the leadsheet accounts in the master ledger.
Copying Leadsheets... *** Complete ***
CLS copies the leadsheets to the selected ledger and returns to the Copy Chart of Accounts, etc. menu.
Copy Income Tax Summary (6)
Use this routine to copy the income tax summary setup from one ledger to another. A diamond (♦)
will appear beside this menu selection if the income tax summary already exists for this ledger or if this ledger has not been set up in LI, Menu Selection 3 (1), to use the income tax summary.
Notes:
• An asterisk (*) will appear beside this menu selection if a chart of accounts does not exist for the new ledger.
• The account number format must be the same for both the master ledger and the new ledger.
Data Drive or Path
CLS displays the location of the new ledger files.
Master Drive or Path
Enter the location of the ledger with the income tax summary to be copied.
Master Ledger I.D.
Enter the I.D. of the ledger with the income tax summary to copy. Press F1 to select from a pop-up list of ledgers on file. Enter JCC to use the sample data.
Master Generation
CLS supplies the current generation, which you may change. Press F1 to select the generation
Ledger Initialization (LI) 1-69
Continue? (Y,N)
Verify that you selected the correct ledger with the income tax summary to copy. Press Y to continue, or press N to return to the Data Drive or Path prompt.
Copying Income Tax Summary... *** Complete ***
CLS copies the income tax summary to the new ledger and returns to the Copy Chart of Accounts, etc. menu.
Copy Financial Ratios (7)
Use this routine to copy financial ratios from one ledger to another. A diamond (♦) will appear beside this menu selection if ratios already exist for this ledger; they may be overwritten.
Data Drive or Path
CLS displays the location of the new ledger files.
Master Drive or Path
Enter the location of the ledger with the financial ratios to be copied.
Master Ledger I.D.
Enter the I.D. of the ledger with the ratios to copy. Press F1 to select from a pop-up list of ledgers on file. Enter JCC to use the sample data.
Master Generation
CLS supplies the current generation, which you may change. Press F1 to select the generation
from a pop-up list.
Continue? (Y,N)
Verify that you selected the correct ledger with the ratios to copy. Press Y to continue, or press N
to return to the Data Drive or Path prompt.
Copying Financial Ratios... *** Complete ***
CLS copies the financial ratios to the new ledger and returns to the Copy Chart of Accounts, etc. menu.
Copy Pro Forma Journal Entries (8)
Use this routine to copy pro forma journal entries from one ledger to another. A diamond (♦) will appear beside this menu selection if pro forma journal entries already exist for this ledger; they may be overwritten.
Data Drive or Path
CLS displays the location of the new ledger files.
Master Drive or Path
Enter the location of the ledger with the pro forma journal entries to be copied.
Master Ledger I.D.
Enter the I.D. of the ledger with the pro forma journal entries to copy. Press F1 to select from a pop-up list of ledgers on file. Enter JCC to use the sample data.
Master Generation
CLS supplies the current generation, which you may change. Press F1 to select the generation
from a pop-up list.
Continue? (Y,N)
Verify that you selected the correct ledger with the pro forma journal entries to copy. Press Y to continue, or press N to return to the Data Drive or Path prompt.
Copying Pro Forma Journal Entries... *** Complete ***
CLS copies the pro forma journal entries to the new ledger and returns to the Copy Chart of Accounts, etc. menu.