Create the sales return Delivery

Standard

SAP Menu Path

Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document  VL01N - With Reference to Sales Order

Role Shipping Executive and Shipping coordinator

SAP Transaction Code

VL01N

S N Field Description Values/ Action

1 VL01N Type transaction code – VL01N in the

command editor Enter VL01N transaction code in command editor Press enter  you will come to the next screen where you have to enter the cleared Order number

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Section C

6. Create Sales Return Order with and without reference to billing

6.2 Create the sales return Delivery

Standard SAP Menu Path

Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document  VL01N - With Reference to Sales Order

Role Shipping Executive and Shipping coordinator

SAP Transaction Code

VL01N

S N Field Description Values/ Action

2 Shipping Point Enter the Shipping point / plant code from where you are despatching the stocks to distributor

Enter 4 Digit plant code as shipping point , each Manufacturing plant is define as shipping point .

3 Selection Date Selection dated comes by default ,

current date System takes current date as selection date 4 Order Type cleared order number in the

order field Type cleared order only

Press enter or click on  you will come to the next screen where you have to complete the following steps

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Section C

6. Create Sales Return Order with and without reference to billing

6.2 Create the sales return Delivery

Standard SAP Menu Path

Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document  VL01N - With Reference to Sales Order

Role Shipping Executive and Shipping coordinator

SAP Transaction Code

VL01N

S N Field Description Values/ Action

5 Picking Click on the Picking Tab Click on the Picking Tab and check the picking Tab

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Section C

6. Create Sales Return Order with and without reference to billing

6.2 Create the sales return Delivery

Standard SAP Menu Path

Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document  VL01N - With Reference to Sales Order

Role Shipping Executive and Shipping coordinator

SAP Transaction Code

VL01N

S N Field Description Values/ Action

6 Material 4 Digit material code culled directly

from the Order In delivery system checks the stocks in SAP 7 Plant Default shipping point comes from the

plant

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Section C

6. Create Sales Return Order with and without reference to billing

6.2 Create the sales return Delivery

Standard SAP Menu Path

Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document  VL01N - With Reference to Sales Order

Role Shipping Executive and Shipping coordinator

SAP Transaction Code

VL01N

8 Storage location Storage location is a logic place

where I pick my stocks System by default picks the storage location. , system will allow you to change the storage location if you wish to change. 9 Delivery Quantity System will populate the Order qty as

delivery qty System checks the stock availability at the time of delivery. 10 Batch Check the return Qty and Batch

Number Check the return Qty and batch number with the physically unloaded. 11 Post goods Receipt Click on the Post Goods Receipt Check the stock and click on the PGR Click on the PGR Icon, the delivery document will get saved. And physical stock in SAP will Increase , the system will generate the financial entry

If you get an error while saving the – Post goods receipt (PGR) please check the following steps

Section C

6. Create Sales Return Order with and without reference to billing

6.2 Create the sales return Delivery

Standard SAP Menu Path

Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document  VL01N - With Reference to Sales Order

Role Shipping Executive and Shipping coordinator

SAP Transaction Code

VL01N

S N Field Description Values/ Action

12 _{Header Click on and check , the} Shipment and partner Tab

In Shipment tab you check the route number , Truck type and in partner data you check the transporters as vendor code

After clicking on the

tab the next screen will appear, click on the shipment and partner

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Section C

6. Create Sales Return Order with and without reference to billing

6.2 Create the sales return Delivery

Standard SAP Menu Path

Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document  VL01N - With Reference to Sales Order

Role Shipping Executive and Shipping coordinator

SAP Transaction Code

VL01N

S N Field Description Values/ Action

13 Route Check the Route number Route number will come from the Order and Route master updated in the system. 14 Inco1 Inco term is one and Two way type Inco term is defined in the customer In the

sales area data 15 Truck Type Truck type is maintained in the

customer master In customer master General data in additional data this filed is updated. After updating the above field we have to check the partner Tab.

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Section C

6. Create Sales Return Order with and without reference to billing

6.2 Create the sales return Delivery

Standard

SAP Menu Path

Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document  VL01N - With Reference to Sales Order

Role Shipping Executive and Shipping coordinator

SAP Transaction Code

VL01N

S N Field Description Values/ Action

16 Partner Click on Partner Tab and update the

Transporters code Need to update the forwarding agent to determine freight. 17 Forwarding Agent Partner code , is nothing but vendor

code Enter Transporters as vendor code in the partner field 18 PGR Click on PGR and save the delivery

After updating the entire filed click on Save icon to save the delivery, system will generate the delivery document.

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Section C

6. Create Sales Return Order with and without reference to billing

6.3 Create the sales return billing

Standard

SAP Menu Path

Sales and Distribution  Billing  Billing Document  VF01 - Create

Role Shipping Executive and Shipping coordinator

SAP Transaction Code

VF01

The Final step to create the Billing document, please follow the steps to create the billing document.

S N Field Description Values/ Action

1 VF01 Create the billing document by typing the transaction code – VF01 in command editor

Type VF01 2 Select the Menu

path You can also select the Menu path for creating the billing document Click on the Menu path or Type VF01 Type VF01 or click on the menu path for creating the billing document – Press enter >> the next screen will appear.

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Section C

6. Create Sales Return Order with and without reference to billing

6.3 Create the sales return billing

Standard SAP Menu Path

Sales and Distribution  Billing  Billing Document  VF01 - Create

Role Shipping Executive and Shipping coordinator

SAP Transaction Code

VF01

S N Field Description Values/ Action

3 Document Enter the Order Number in the

document field Enter the Order Number document in the document filed. Only PGI completed delivery document is allowed for billing, if you don’t complete the PGI and want to create the Invoice you will get an error message.

Post clicking on Save Icon the system will give following message “ Document XXXXXX saved ( no accounting document generated )

Section C

6. Create Sales Return Order with and without reference to billing

6.3 Printing the sales return billing

Standard SAP Menu Path

Sales and Distribution  Billing  Billing Document  VF02 – Change

Role Shipping Executive and Shipping coordinator

SAP Transaction Code

VF02 Non Excise Invoice go to Print the billing document

In document Training Manual (Bevrage) (Page 135-145)