Creating a Candidate Profile - Working with Candidate Profiles

8 Candidate Profile

8.5 Working with Candidate Profiles

8.5.1 Creating a Candidate Profile

An external candidate comes to the career site and create a new account.

The candidate clicks the Sign In button on the upper right-hand corner of the career site.

Sign In Button on a Career Site The candidate clicks the Create an account link on the Sign In page.

Create an account

The candidate completes all required fields on the account creation page and clicks “Create Account.” Linking directly to this page is not formally supported.

The fields that appear on this page are not configurable but may vary based on Provisioning settings.

Username

Provisioning Company Setting Use email as external applicant userId is unchecked

Checking this field uses the candidate’s e-mail address as their username and both the primaryEmail and contactEmail fields contain the same value.

Unchecking this field splits the candidate’s log in user name and the candidate’s e-mail address into two sep arate fields: primaryEmail and contactEmail.

If this field is unchecked, be sure to configure the primaryEmail field in the Candidate Profile XML so the candidate’s login username is visible to recruiting users.

Note that if this field is used there is no method for can didates who forget their username to retrieve it unless a recruiting user looks it up on their candidate profile. Password _{Always appears but the content validation in this field}

may be set up to be configurable by clients. Provisioning Company Settings Enable Separate Password Policy for External Candidates

Admin Tools External Password Policy

Verification Code _Provisioning _{Company Setting} _Disable

CAPTCHA for external candidate account creation is unchecked

Make My Profile Visible To _Provisioning _{Edit Candidate Privacy Options} Ask external candidates whether they want to be found across borders is checked

SuccessFactors Recruiting Management Candidate Profile

“Create Account” on the Career Site

If Provisioning Company Settings Enable E-Mail Verification for Career Site is enabled, the candidate may be prompted to log in to their e-mail address and validate that it is their active e-mail account.

A recruiting user creates an external candidate using the Add Candidate

feature.

A recruiting user who has candidate search permissions clicks Add Candidate.

“Add Candidate” from Candidate Search

A recruiting user who has candidate search permissions and an open requisition can also click Add Candidate from the requisition. If a candidate is added by this link, the completed candidate profile will automatically be associated to the requisition in the Forwarded status.

Add Candidate from a Requisition

The recruiting user completes the required user account information and clicks Create Profile. This screen is not configurable.

Tip

If these fields are not explicitly configured or configured correctly in the Candidate Profile XML they may not work correctly. For example, if the country field picklist is configured with non-ISO country values, those picklist items will be missing from the country drop down on this screen.

SuccessFactors Recruiting Management Candidate Profile

Creating a Candidate Profile

Candidates added into the system through this method receive an e-mail notification informing them they have been added, and providing information about how to reset their password and access their account to manage or delete their data.

This e-mail template can be configured, or the e-mail trigger can be disabled in Admin Tools E-Mail Template Notifications Settings Recruiting Manual Candidate Creation Notification .

Tip

In some countries, particularly in EMEA region, recruiters are required by law to notify candidates when their personal data is stored and provide them the option to edit, or delete their data. Remind clients to check with their legal department that disabling this e-mail will not be in violation of data privacy laws.

At this point, the candidate account is created but contains little data. The recruiting user can attach a resume and cover letter. Attachments are immediately saved to the record even if no additional required fields are filled out and saved. In this way a recruiting user can create a searchable candidate profile with little data entry.

Saving Attachments to the Candidate Record

The recruiting user can also input field and background element data into the candidate profile record. In this case the recruiting user must input all required fields before saving changes. If the recruiting user has no write

permissions to the candidate profile, this is the only opportunity for them to input data into the record.

Field & Background Data on the Candidate Profile Record

SuccessFactors Recruiting Management Candidate Profile

The Recruiting Marketing system creates the external candidate and passes

the candidate over to the Recruiting Management.

The Recruiting Marketing system creates the external candidate and passes the candidate over to the Recruiting Management.

If configured, the candidate is directly connected into their Recruiting Management user account with Single-Sign On. See the section of this guide for more information.

A candidate clicks Apply Now on a job they are interested in.

“Apply Now” on a Job Page The candidate clicks Create.

Recruiting Marketing Signup

The candidate is transitioned to the Recruiting Management job posting page and clicks Apply.

Depending on the instance settings, the candidate may be required to first input their country data and agree to the data privacy consent statement.

If Single-Sign On is not enabled, the candidate must separately create a Recruiting Management account.

Apply After Creating an Account

A configuration consultant loads external candidates into the instance during data migration. See the Legacy Data Migration [page 600] section of this guide for more information.

An internal candidate can be created instantly when a new user account is created (depending on the data privacy consent settings for the instance). An internal candidate can come to the Careers tab and accept the data privacy consent statement, as show below (depending on the data privacy consent settings for the instance).

SuccessFactors Recruiting Management Candidate Profile

Careers Tab

In document SuccessFactors Recruiting Management Handbook (Page 146-155)