Appendix to Valuation of Variation Order No. ...
... DEPARTMENT
... OFFICE/REGION/DIVISION CURRENT FINANCIAL STATEMENT
(For internal use only, not to be issued to Contractor)
Current approved contract sum (C) _______________________
(Approval ref. ... dated …...)
Anticipated final value of billed items ...
Value of VOs issued ...
Value of other sums certified to date (e.g. claims) ...
CPF certified to date ...
Sub-total (X) _______________________
Contingency available before issue of this valuation (P) = (C - X) ...
Value of this valuation (V) ...
* Contingency available after issue of this valuation (Q) = (P - V) ...
Estimated value of other work not yet covered by
valuation of variation orders ...
Anticipated value of outstanding claims ...
Anticipated further sum against CPF ...
Any other items (give details) ...
Sub-total (Z) _______________________
# Anticipated further increase in contract sum (I) = (Z - Q) ………..
Anticipated Final Contract Sum (F) = (C + I)
Note: The original contract sum was ...
The original contingency was ...
* if Q < 0, an increase in contract sum is required
# if Q > Z, I = 0
APPENDIX 7.24.1
(Standard letter to be sent to the Contractor when the notice of claim under GCC Clause 64(2) does not refer to the clause(s) upon which the claim is based)
Dear Sir,
Contract No. ___________
(Title)
Notice of Claim
I acknowledge receipt of your letter ref. ………. dated …….. notifying me under GCC Clause 64(2) of your intention to claim. However, as your letter does not state the contractual provision upon which your claim is based and is not therefore considered as a valid notice under GCC Clause 64(2), I am unable to consider your claim pursuant to GCC Clause 64(5) unless the aforementioned contractual provision is given.
Yours faithfully,
...
The Engineer for the Contract c.c. SE/CA (or responsible Contract Adviser)
APPENDIX 7.24.2
(Standard letter to be sent to the Contractor when the notice of claim under GCC Clause 64(1) has not been served within the stipulated 28-day period)
Dear Sir,
Contract No. ___________
(Title)
Notice of Claim
I acknowledge receipt of your letter ref. ………. dated …….. notifying me under GCC Clause 64(1) of your intention to claim a higher rate than one notified by me to you in my letter ref. ………. dated …….. pursuant to *GCC Clause 59(4)(b)/61(2)/84(4)(b).
As your notice has not been served on me within the 28-day period stipulated under GCC Clause 64(1) and in accordance with GCC Clause 64(5), I am unable to consider your claim.
Yours faithfully,
...
The Engineer for the Contract c.c. SE/CA (or responsible Contract Adviser)
* Delete where inapplicable
APPENDIX 7.24.3
(Standard letter to be sent to the Contractor when the notice of claim under GCC Clause 64(2) has not been served within the stipulated 28-day period)
Dear Sir,
Contract No. ___________
(Title)
Notice of Claim
I acknowledge receipt of your letter ref. ………. dated …….. notifying me under GCC Clause 64(2) of your intention to claim an additional payment.
According to my records, the event to which you refer occurred on ……….. In my opinion, your notice has not been served on me within the 28-day period stipulated under GCC Clause 64(2) and, in accordance with GCC Clause 64(5), I am unable to consider your claim.
Yours faithfully,
...
The Engineer for the Contract c.c. SE/CA (or responsible Contract Adviser)
APPENDIX 7.24.4
(Standard letter to be sent to the Contractor when the notice of claim has been served under GCC Clause 64(1).)
Dear Sir,
Contract No. ___________
(Title)
Notice of Claim
I acknowledge receipt of your letter ref. ………. dated …….. notifying me under GCC Clause 64(1) of your intention to claim a higher rate than one notified by me to you in my letter ref. ………. dated …….. pursuant to *GCC Clause 59(4)(b)/61(2)/84(4)(b).
I acknowledge that your notice has been served within the 28-day period stipulated under GCC Clause 64(1). The number ……. has been assigned to this claim and should be referred to in all our future correspondence.
In accordance with GCC Clause 64(3), you are required to give me details of the records you are keeping as may reasonably be necessary to support your claim. I would then advise you of any additional records I wish you to keep and agree with the Engineer’s Representative.
I have studied your claim and consider that a period of ….. days from the date of this letter would be reasonable time within the meaning of GCC Clause 64(4) for the submission of your first interim account. Further submissions should then be made at *monthly/(or other as specified by the Engineer) intervals thereafter.
You are reminded that if you fail to comply with any of the above, I may consider your claim only to the extent that I am able on the information made available to me as stipulated under GCC Clause 64(6).
Yours faithfully,
...
The Engineer for the Contract c.c. SE/CA (or responsible Contract Adviser)
* Delete where inapplicable
APPENDIX 7.24.5
(Standard letter to be sent to the Contractor when the notice of claim has been served under GCC Clause 64(2).)
Dear Sir,
Contract No. ___________
(Title)
Notice of Claim
I acknowledge receipt of your letter ref. ………. dated …….. notifying me under GCC Clause 64(2) of your intention to claim an additional payment under GCC Clause(s) …...
I acknowledge that your notice has been served within the 28-day period stipulated under GCC Clause 64(2). The number ……. has been assigned to this claim and should be referred to in all our future correspondence.
In accordance with GCC Clause 64(3), you are required to give me details of the records you are keeping as may reasonably be necessary to support your claim. I would then advise you of any additional records I wish you to keep and agree with the Engineer’s Representative.
I have studied your claim and consider that a period of ….. days from the date of this letter would be reasonable time within the meaning of GCC Clause 64(4) for the submission of your first interim account. Further submissions should then be made at *monthly/(or other as specified by the Engineer) intervals thereafter.
You are reminded that if you fail to comply with any of the above, I may consider your claim only to the extent that I am able on the information made available to me as stipulated under GCC Clause 64(6).
Yours faithfully,
...
The Engineer for the Contract c.c. SE/CA (or responsible Contract Adviser)