Dialing characters are special characters that are used for entering fax numbers. Some characters are used only when auto dialing, such as:, !, /, - and =. Dialing characters are entered as part of the fax number. Because Dial Pause [-] is so commonly used, it is available as a button on the control panel and also in the list of Dialing Characters
À Touch Next Destination. The number appears in the list.
À Repeat steps 3 and 4 until all the numbers have been entered.
À Touch Save to exit.
Fax Fa x F a x
Depending on the setup of the telephone and
communication lines, some or all of the following characters will need to be used.
Dial pause [-] to pause between numbers. This pause gives the Document Centre 220/230/332/340 time to switch from an inside line to an outside line during automatic dialing. This is similar to using a telephone, except dial pause is automatically entered when 9 (or another designated number) is dialed to get an outside line. On the Document Centre, Dial Pause is displayed as a dash; for example, 9-1234567. For additional pause time, add multiple pauses. However, do not add pauses unless a delay is expected. If using charge code numbers, enter a pause after the fax number, but before the charge code numbers, to ensure that the telephone line is ready to accept the numbers.
Mask data [/] to protect confidential information. Press the forward slash key (/) before entering confidential numbers. After entering the last confidential number, press the slashkey (/) again to turn off Mask Data. The characters or numbers entered between the slash (/) characters are displayed as asterisks (*). Select Enter after each entry. However, they do not involve the asterisk key, which has a different meaning. The placement of the masked data varies depending on the data being masked.
Password check switch [S] for remote terminal identification. This character verifies that the correct number has been dialed, which is very important if sending a confidential document. A password is required before transmission to a remote machine. For example,
À Select the character.
À Touch Add.
À Repeat the above steps for each character.
À Touch Enter to exit.
1234567S4567 (where as 1234567 is the telephone number and 4567 after the S is the ID number) instructs the machine to check for validity, which is also known as Secure Send.
The machine does not dial any number after the S, which is the ID number.
Start fax mailbox signalling [!] to pause regular fax dialing and start Dual Tone
Multi-Frequency (DTMF) procedures for the fax mailbox.
Wait for mailbox confirmation[$]
to wait for confirmation that the fax has changed from normal fax signalling to mailbox signalling.
Pulse-to-tone switch [:] to switch from pulse dialing to DTMF (tone or touch-tone) dialing. After switching from pulse to tone, you cannot switch back to the original mode during the fax operation. You might need to use pulse mode to make the connection and tone mode to access a mailbox. This is similar to a telephone response system. Dial the number and wait for instructions.
After the call is answered and the greeting is heard, you are prompted to press 1 (or some other designated character) if you are calling from a touch-tone phone. When the
designated character is selected, the system switches from pulse to tone.
Wait for network tone detection [=]
to suspend dialing until an expected network tone is detected. Or it can be used to detect a specific tone when accessing an outside line or other services.
Local ID [+] character check [+]
required as part of some international telephone numbers (n place of 00).
Local ID [space] character check [ ]
to improve readability. For example, adding spaces to a telephone number as 1 234 5678 instead of 12345678.
Fax Fa x F a x
Telephone
Manual, or On-hook, dialing is like using a telephone, except a handset is not available. When using the Telephone option a dial tone will be heard if the Line Monitor has been enabled by the Key Operator.
If the two telephone lines are available on the Document Centre 332/340, a Telephone option window will be displayed offering the following features:
Auto Select with this option the system will automatically select an available telephone line. Line 1 is checked first, if this is not available, Line 2 is used.
Line 1 select this option if Line 1 is required.
Line 2 select this option if Line 2 is required.
After selecting one of the above options, or if only one telephone line is available, press Send or Receive to tell the machine the type of job. Enter the phone number and press the Start button.
The Document Centre 220/230/332/340 does not have a handset connected. It is On-hook as indicated on the touch screen. If an external telephone is connected, the machine will indicate Off-hook when the handset is lifted from the telephone. If the recipient of the fax does not have a dedicated telephone line, use manual dialing.
Use the following options to dial a fax number manually:
Send usedto send a fax.
Mask Data used to enter the fax number that contains confidential numbers, for example a credit card number.
Receive to receive a fax.
Pulse-to-Tone to switch between pulse and touch-tone dialing.
Valid pulse mode, or Dual Tone Multi-Frequency (DTMF), dialing characters are numbers 1 through 9 and 0. Valid tone mode characters are numbers 1 through 9, 0, * and #.
Dialing characters are different from the alphabet characters on the dialing keypad. They are available only through a special character keypad. Select the special character keypad from the touch screen.
Keypad
The keypad refers to the control panel telephone keypad buttons. Press keypad to use it instead of another method.