About spoken commands in word processing programs
Dragon provides Natural Language Commands for use with popular word processing pro-grams other than Microsoft Word and Corel WordPerfect. By using these commands, you can avoid the multiple menu-selection and mouse-movement steps associated with the tra-ditional Microsoft Windows interface. These commands let you:
n Move the text insertion point around a document
n Select a word, phrase, or block of text
n Format text (including indenting text, changing text fonts and styles, setting colors, applying paragraph styles, adding tables, setting margins, and inserting new lines and paragraphs)
n Run spelling and grammar checks
n Edit text (including moving, copying, pasting, and deleting text)
n Print all or part of a document and print preview your work
Because the number of valid commands is so large, you should just try saying what you want to do. If you get unexpected results, say "Undo That" to undo the action and try a dif-ferent way to speak the command. Alternatively, you can open theCommand Browseror theDragon Sidebarfor more information.
Notes
n Dragon displays commands with a blue border in the Results box. If you say a phrase that produces no action, look in the Results box. If the box does not have a blue bor-der, Dragon does not recognize it as a valid command. For example, if you say
"Insert a 2 by 2 Table" when the insertion point is inside a table, nothing happens because you cannot insert a table inside a table.
n When creating a new document, always give the document a name before starting your dictation.
Dictating in your word processor
If you are dictating in a word processor, there are some things you can do to make Dragon
n Do not run other programs when you are running your word processor.
n Disable your word processor’s automatic spelling and grammar checker. Turning these options off frees memory for speech recognition. When you have finished dictating you can run the grammar checker. Dragon does not make spelling errors.
n Disable any automatic correction or other automatic features such as automatic for-matting if they are not necessary. Turning these options off frees memory for speech recognition.
n Divide large documents into multiple smaller documents. Large documents cause Dragon to work more slowly. The maximum document size you should have depends on your system and its resources.
n You can cancel a selection by saying "Unselect That," selecting different text, or mov-ing the insertion point to another part of the document.
Caution
When text is selected, be careful not to breathe loudly, clear your throat, or make other sounds. Dragon may interpret such sounds as speech and replace the selection with new text.
If this happens, say "Undo That" one or more times right away to reverse the action.
Working with Microsoft Word
Dragon provides a large number of Natural Language commands to use with different ver-sions of Microsoft Word. Using these commands, you can avoid the multiple menu-selec-tion and mouse-movement steps associated with the tradimenu-selec-tional Microsoft Windows interface. Because the number of valid commands is so large, you should just try saying what you want to do. If you get unexpected results, say "Undo That" to undo the action and try a different way to speak the command. Alternatively, you can open theCommand Browseror theDragon Sidebarfor more information.
You can cancel a selection by saying "Unselect That," selecting different text, or moving the insertion point to another part of the document.
The following topics describe the natural language commands you can use to perform some common tasks using Word:
Basic document commands Selecting text
Formatting text
Working with tables (see Dragon Help) Using Voice Notations (see Dragon Help)
Basic document commands in Microsoft Word
Use this procedure as a reference for basic document operations using Microsoft Word.
See also
n For text formatting and editing help, seeUsing Direct Editing commandsand Han-dling multiple text matches.
n Using the Microsoft Office ribbon
Creating, opening, and closing a document
To Say
Create a new document "Create New File" or "Open New File"
Open an existing doc-ument
1. "Open File"
2. "<file name> dot <file extension>", for example, "My Doc-ument Dot Doc"
3. "Press Enter"
Close a document "Close File" or "Close Document"
Saving a document
To Say
Save a document as a .doc file
1. "Save Changes"
2. Dictate a file name (only needed if this is the first time the file has been saved)
3. "Click Save"
Save a document with a new file name and file type
1. "Save Document As"
2. Dictate a file name
3. "File Type <file type from list>", for example, "RTF"
4. "Click Save"
Save a document in HTML format
1. "Save Document as Web Page"
2. "Click Save"
3. If a dialog box appears warning of a text format loss, "Click Continue"
Save as document tem-plate
"Save the Page Settings as Default"
Page Setup
To Say
Set the page orientation "Set Page Orientation to Landscape"
"Set Page Orientation to Portrait"
Set the size "Set Page Width to <number> Inches/Centimeters", for example, "Set Page Width to Eight Inches"
"Set Page Height to <number> Inches/Centimeters", for example, "Set Page Height to Eleven Inches"
Set margins "Set Left/Right Margin to <number> Inches/Centimeters", for example, "Set Left Margin to Two Inches"
"Set Top/Bottom Margin to <number> Inches/timeters", for example, "Set Bottom Margin to Five Cen-timeters"
Number pages "Add Page Numbers"
"Create Page Numbers"
Create headers and footers 1. "Go To Header/Footer"
2. Dictate text to appear in the header or footer 3. "Close Header/Footer"
Add footnotes 1. Move the insertion point to the location where you want the footnote
To Say
2. "Insert Footnote Here"
3. Dictate the footnote text 4. "Close Footnotes"
Viewing a document
To Say
View a document "Preview the File"
"View Master Document"
"Preview Document as HTML"
"Close the Preview"
"Set View to Normal"
Enlarge or reduce the doc-ument view
"Zoom to <number> Percent", for example, "Zoom to Fifty Percent"
"Set Zoom to Page Width/Height"
Change the display "Show/Hide Headers and Footers"
"Show/Hide the Ruler"
"Show/Hide Paragraph Marks"
Printing
To Say
Print a range of pages "Print Pages <number> to <number>", for example, "Print Pages One to Three"
Print part of a page 1. "Select <First/Last> paragraph", for example, "Select the Last Paragraph"
2. "Print the Paragraph" or "Print the Selection"
Checking spelling and grammar
To Say
Check spelling 1. "Check Spelling"
2. "Click Change" or "Click Ignore" depending on how you want to respond
3. "Click Close" when the spelling check is complete
Searching and replacing
To Say
Search for text 1. "Find a Word"
2. Dictate the word or phrase you want to find in the Find dialog box
3. "Click Find"
Replace all instances of a word or phrase
1. "Find Text"
2. Dictate the word or phrase you want to find 3. "Click Replace"
4. "Click Replace With" (to move the insertion point to the Replace With field)
5. Dictate the replacement word or phrase 6. "Click Replace All"
7. "Click Close" (to close the Find and Replace dialog box)
Inserting document segments
To Say
Add a page 1. "Go To <location>" (to move the insertion point to where you want to insert the new page). For example, "Go To Bot-tom" to add a new page at the end of the current document.
2. "Add a New Page"
Create a line break 1. "Go To <location>" (to move the insertion point to the loca-tion where you want the text to break). For example, "Go To third line" to add a line break at the end of the third line in the current paragraph.
2. "Insert Hard Line Break"
Create a page break 1. "Go To <location>" (to move the insertion point to the loca-tion where you want the text to break). For example, "Go To third paragraph" to add a page break at the end of the third paragraph in the current page.
2. "Insert Page Break"
Add the date and time 1. "Go To <location>" (to move the insertion point to the loca-tion where you want to place the informaloca-tion)
2. "Insert Date and Time" or "Insert Date" or "Insert Time"
Moving text
To Do
Move a word 1. Move the insertion point to the word you want to move 2. "Select Word"
3. "Move Word Forward/Back <number> Words/Lines", for example, "Move Word Forward Five Lines"
Move a line 1. Move the insertion point to the line you want to move 2. "Select Line"
3. "Move Line Forward/Back <number> Lines" or "Move Line to the Beginning/End of Paragraph/Document", for example, "Move Line to the End of Paragraph"
Move a paragraph 1. Move the insertion point to the paragraph you want to move
2. "Select Paragraph"
3. "Move Paragraph Forward/Backward <number> par-agraphs" or "Move Paragraph to the Beginning/End of Doc-ument", for example, "Move Paragraph to the Beginning of Document" or "Move Paragraph Backward Six Par-agraphs"
Moving around in a document
To Say
Go to a specific place in a document window
"Go to <location>," where location can be top, bottom, start, or end.
Move up or down one line "Line Up"
or
"Line Down"
Move up or down one page "Page Up"
or
"Page Down"
Go back to the last place you moved the cursor
"Go Back" SeeUsing "Go Back" to move the cursor
Switching between open documents
To Say
Switch between open doc-uments
1. "Say "List windows for Microsoft Word"
Do one of the following:
Say "Choose n", where n is the number of the window you want to switch to. For example, say "Choose 2"
OR
Choose the number of the program from the list and click OK
SeeScrolling in popular programs,Scrolling in windows and lists, andMoving the insertion point.
Note
You can also select the next or previous word, line, or paragraph by moving the insertion point to either before or after the word, line or paragraph you want to select and saying
"Select Next/Previous Word/Line/Paragraph"
Selecting text
You can use the following voice commands to select text in Microsoft Word and Ope-nOffice.org Writer.
To Do
Select a word, line, or par-agraph
1. Move the insertion point to the word, line, or par-agraph you want to select
2. Say "Select <word>/<line>/<paragraph>"
Select an adjacent word, line or paragraph
1. Move the insertion point to either before or after the word, line, or paragraph you want to select.
2. Say "Select <next>/<previous>
<word>/<line>/<paragraph>"
Select specific text or a range of text (see alsoHandling mul-tiple text matches)
Select <text>*
Select <text> Through <text>(Note: Outside the USA or Canada, say "Select <text> To <text>".)
Select from <text> to <text>
* For <text> substitute whatever text you want select.
Extend a selection "Extend Selection Forward/Backward by <number>
Words/Lines/Paragraphs"
"Extend Selection Up/Down by <number> Lines/Par-agraphs"
"Extend Selection Left/Right by <number> Words"
Formatting text in Microsoft Word
This topic contains examples of voice commands to format text in Microsoft Word.
For information about applying formatting to multiple instances of words or phrases, see Handling multiple text matches.
Changing text properties
To Say
Change text properties "Set Word/Line/Paragraph to Strikeout"
"Underline this Word/Line/Paragraph"
"Italicize Next <number> Words"
"Bold This Page"
Changing font and point sizes
To Say
Change font name and point size
"Set the Font to Twenty Four Points Times in the Word/Line/Paragraph"
"Increase/Decrease the Font Size to Eighteen Points in the Word/Line/Paragraph"
"Set the Font to Courier in the
Selec-tion/Word/Line/Paragraph/Page/Section/Document"
"Decrease Selection by Two Points"
Changing font properties
To Say
Change font properties "Turn on Bold and Italics"
"Format That Regular"
"Italicize the Next <number> Words/Lines/Paragraphs," for example, "Italicize the Next Five Lines"
"Unitalicize That"
Changing capitalization
To Say
Change case "Capitalize the First/Last/Next <number> Words/Lines/Par-agraphs," for example, "Capitalize the Next Five Words"
"Lowercase the First/Last/Next <number> Words/Lines/Par-agraphs," for example, "Lowercase the Last Ten Words"
Changing font color
To Say
Change font color "Set Font Color to Green in This Line"
"Set the Color to Red in the Selection"
"Set It to Dark Blue" (refers to current word or selection)
Changing line spacing
To Say
Change line and par-agraph spacing
"Double Space the Paragraph"
"Single Space Selection"
"Increase Paragraph Spacing to <number> Inches/Cen-timeters"
Changing text justification
To Say
Change text justification "Justify the Document"
"Right Justify It" or "Right Align Selection"
"Left Align This Line/Paragraph"
"Set Initial Indent to <number> Inches/Centimeters"
"Set Hanging Indent to <number> Inches/Centimeters on This Page"
Creating bulleted or numbered lists
To Say
Create and delete bullet points or list numbers
"Set the paragraph to Bulleted/Numbered"
"Delete Bullets From the Document"
"Unnumber the Selection"
Working with outlines
To Say
Create an outline "Set View to Outline"