PowerPoint has six views in which you can create, organize, and preview presenta- tions. The views are:
■ Normal view This view includes the Thumbnails pane on the left side of the
app window, the Slide pane on the right side of the window, and an optional Notes pane at the bottom of the window. You insert, cut, copy, paste, duplicate, and delete slides in the Thumbnails pane, create slide content in the Slide pane,
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SEE ALSO For information about working with notes, see ”Add notes to slides” in Chapter 9, “Review presentations.”
■ Notes Page view This is the only view in which you can create speaker notes
that contain elements other than text. Although you can add speaker notes in the Notes pane in Normal view, you must be in Notes Page view to add graphics, tables, diagrams, or charts to your notes.
■ Outline view This view displays a text outline of the presentation in the Outline
pane and the active slide in the Slide pane. You can enter text either directly on the slide or in the outline.
SEE ALSO For information about working with outlines, see ”Enter text on slides” in Chapter 4, “Enter and edit text on slides.”
■ Reading view In this view, which is ideal for previewing the presentation,
each slide fills the screen. You can click buttons on the navigation bar to move through or jump to specific slides.
In Reading view, the navigation bar and View Shortcuts toolbar are at the right end of the status bar
■ Slide Show view This view displays the presentation as a full-screen slide
show, beginning with the current slide. It displays only the slides and not the presenter tools.
■ Slide Sorter view This view displays thumbnails of all the slides in the presenta-
tion. In this view, you manage the slides, rather than the slide content. You can easily reorganize the slides, group them into sections, and apply transitions to one or multiple slides. You can also apply transitions from one slide to another, and specify how long each slide should remain on the screen.
SEE ALSO For information about changing the order of slides, see “Rearrange slides and sections” in Chapter 3, “Create and manage slides.” For information about applying transitions, see ”Add and manage slide transitions” in Chapter 8, “Add
The views you’ll use most frequently when developing presentations are Normal view and Slide Sorter view.
The primary presentation development views
SEE ALSO For information about creating more elaborate notes, see ”Add notes to slides” in Chapter 9, “Review presentations.”
View options are available from the View Shortcuts toolbar near the right end of the status bar and from the View tab of the ribbon.
The active view is shaded
To review a presentation (or deliver it to an audience), you display it in Slide Show view. In this view, each slide fills the screen, and PowerPoint implements transitions, animations, and media effects the way you have specified. You can start the slide show from the first slide or from the currently active slide.
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TIP You can control the default look of a presentation by working with the masters displayed in Slide Master view, Handout Master view, or Notes Master view. For information about masters, see “Customize slide masters and layouts” in Chapter 12, “Create custom presentation elements.”
To switch among development views of a presentation
1. Do either of the following:
● On the View Shortcuts toolbar, click the Normal or Slide Sorter button. TIP Clicking the Normal button while it is active switches between Normal and Outline views.
● On the View tab, in the Presentation Views group, click the Normal or
Slide Sorter button.
To display a presentation in Slide Show view from the first slide
1. Do either of the following:
● On the Slide Show tab, in the Start Slide Show group, click the From
Beginning button. (When you point to this button, the ScreenTip that appears says Start From Beginning.)
● Press F5.
To display a presentation in Slide Show view from the current slide
1. Do any of the following:
● On the View Shortcuts toolbar, click the Slide Show button.
● On the Slide Show tab, in the Start Slide Show group, click the From
Current Slide button. (When you point to this button, the ScreenTip that appears says Start from This Slide.)
● Press Shift+F5.
SEE ALSO For information about delivering a presentation to an audience, see “Present slide shows” in Chapter 10, “Prepare and deliver presentations.”
To navigate a presentation in Slide Show view
1. Do any of the following:
● Move the mouse to display the Slide Show toolbar. Then click the Previous
or Next button on the toolbar.
The Slide Show toolbar hides itself until you activate it
● Press the N (for next), Enter, Right Arrow, Down Arrow, or Page Down key
to move forward one slide.
● Press the P (for previous), Backspace, Left Arrow, Up Arrow, or Page Up key
to move back one slide.
● Press the Home key to display the first slide. ● Press the End key to display the last slide.
● Press the Esc key to return to Normal or Slide Sorter view.
SEE ALSO For more information about the Slide Show tools, see “Present slide shows” in Chapter 10, “Prepare and deliver presentations.”
To display a presentation in Reading view
1. Do either of the following:
● On the View Shortcuts toolbar, click the Reading View button.
● On the View tab, in the Presentation Views group, click the Reading View
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To navigate a presentation in Reading view
1. Do any of the following:
● Press the N (for next), Enter, Right Arrow, Down Arrow, or Page Down key
to move forward one slide.
● Press the P (for previous), Backspace, Left Arrow, Up Arrow, or Page Up key
to move back one slide.
● Press the Home key to display the first slide. ● Press the End key to display the last slide.
● Press the Esc key or click the Normal or Slide Sorter button on the View
Shortcuts toolbar to return to Normal or Slide Sorter view.