DOCUMENTS MAINTAINED BY DISPATCHING DEPARTMENT Let us discuss here regarding the various documents that are maintained by

Dispatching department. The documents mentioned below are important among many more, we find in real world situations. Some times we find that few of the documents discussed below may be used in production shops. Some times more details are involved in the proforma given in this section depending on the need of the company, which uses the document. Some times some of the information given in the documents given here might have been eliminated. The proforms discussed in this section has academic orientation rather than practical approach.

OPERATION / RPITE SHEET

Part No... No.

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Name:... Drawing No...

Material with specification:... Part Drawing:

Quantity:...

.

Issue date:...

Routing Dept.

Machine

Operation Description Material handling

Tools Jigs &

fixtures Time

Set up

Operation

Prepared by: Checked by: Date: Head of P.P.C.

dept.

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TECHNOLOGICAL ROUTE CARD Department/Shop ... Order No... No.../...

Job No. Assembly/Machine No...

Material:... Quantity:...Weight per piece:...Kg. Drawing No:...

Date of issue:...Standard time:...Hrs... Mins.

Date Time Data Time Date Time Date Time

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Delay greater than 30 mins Inspection

From ^{To Lost}

Move Card No:.... ..Part No:...Order No:...Quantity:... Date:...

Moving facility: Loco/Truck/Fork lifter/Trolley/Crane/Man

Origin Department:...Machine No...Bay No:...

Destination Department:... Machine No:... Bay No.:...

Moving facility Number:... Moved By:...

Foreman:... Date:... Time:...

MOVE CARD

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INSPECTION CARD No:..../...

Inspection Branch:... Order No:... Part No:...

Type of Inspection:... Changed to:... Date:...

Quantity Material Number passed Number rejected Number scrapped

Causes of rejection:

...

...

Description:...

...

Inspector:... Date: ...

INPOECTION CARD 6.7.1. Route Card

This document has many names, such as Technological Route Sheet, Route card etc., These cards are prepared by process engineers, who have a knowledge of process and facility available and physical changes required in the material to get the final shape. This card indicates the details of operations that are to be carried out in the production shop in order to prepare the product. This will help the operator to decide the sequence of operations that have to be carried out, tools he has to use, cutting speeds, feed and depth of cut (for the parts to be machined), next machines to be used and also materials being used and how they are handled. Technological card differ with shops and are prepared in the way they feel it convenient and useful, some times, some sketches are also made for explaining the operator about the job.

For routine jobs, printed route cards are prepared and will be supplied to the production shop, when a fresh batch is started. In case due to the demand in the market, any small changes is made on the product, this is indicated on the printed route sheet by different color ink to draw the attention of the worker. When the component is one, which is purchased and supplied for assembly, then an entry is made in the route sheet, that the component is purchased component, which indicates

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that it is to be indented form stores. Present day mass production shops and batch production shops uses computerized route sheets.

6.7.2. Job Card

Job card is prepared by dispatching section with an idea to book the labour involved in each operation. The idea is to fill in the time spent by an operator on each operation. Number of job cards is equal to the number of operations to be performed in a shop. The information includes part details, operator number, and quantity to produce, time allowed, inspection report and destination of the component after the last operation.

Some of the features of a job card may be given in other cards, if used, for example: Time ticket, work ticket, Inspection card and move card etc. In such a case, only the required information is filled in. Before release of work card or job card, it is date stamped. If it is used as an authority to withdraw tools, jigs etc., When order is finished, it is again date stamped and other passing through the planning department, to signal the completion of operation, it is available for costs and pay roll work.

6.7.3. Inspection Card

In this card the details of inspection are noted. Out of total produced quantity, how many are rejected, how many are passed, reasons for rejecting, precautions to be taken in future to reduce/avoid defective components are noted in this card. This will give information to the quality control department. If a separate inspection card is used, it is sent to planning department to signal the completion of the job and time or work card is sent directly to the pay roll department. Inspection card helps planning department to help the department of take decisions regarding replacement or repair of faulty components.

6.7.4. Move Card

Move cards are often used, where he transport problem/handling problem justifies their use. For example, Steel Plants, Power Plants and Automobile Units uses move card for handling the components. In case, a check on material handling person’s time is desired to calculate his pay, provision is made on the move card to not the time taken to move the materials. In small units, this card is combined with

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inspection cared or job card.

Generally five sets are prepared each set containing a job card, a route card, a move card and an inspection card. The first set is retained by the dispatching department, second copy is tied to the first material entering the production shop (or to the container/trolley/or a material handling equipment carrying the material), third copy is given to the follow-up engineer, fourth copy individually given to concerned departments, and the final copy is given to costing department.