Round 1 Process
9 ECO Navigation Basics
Viewing your Resumé
To view a saved resumé, click on the appropriate file name on the resumé home page of ECO.
To view resumés in PDF format, click on ‘Download PDF’ under the resumé name; this allows you view your resumé as a PDF file, as employers will see it.
Note: Carefully review your PDF resumé each time you complete edits to your resumé, as this is the format employers will receive.
Deleting a Resumé
You will rarely delete a resumé from ECO. Any resumé you have used to apply to a job through ECO in the past cannot be deleted from the system. Instead, you can use the copy then edit functions to change resumés. If a resumé has been used, the ‘read only’ label appears under the resumé name.
To delete a resumé you have not yet used to apply for a job in ECO, click on the ‘Delete’ option below the resumé name on the resumé home page. If the resumé is the one you wish to delete, simply click the ‘Yes’ button and the resumé will be deleted. If the resumé is not the one you wish to delete, click the ‘No’ button to cancel. You will be directed back to the resumé home page.
Editing a Resumé
To edit a resumé, click on the ‘Edit’ option below the desired resumé name. Please note that the Resumé Resources in ECO provide useful information for the following:
♦ General Resumé Information ♦ Link to Student Handbook ♦ Dictionary Link
♦ Thesaurus Link ♦ Helpful Action Verbs
To exit the Resumé Resources, simply click on the Resumé Resources link again.
IMPORTANT♦NOTE♦ON♦SAVING♦CHANGES: Each item you add within a section needs to be saved with its respective ‘Save’ button. To avoid losing data, edit and save only one item at a time.
The Technical Skills section is automatically opened first. If you wish to edit or upload content for a different section, please select that area. To edit the Technical Skills section:
♦ Add a title for each technical skills box you add in the
‘Technical Skills Title’ field.
Resumé Naming Tips
Since♦you♦will♦create♦many♦resumés♦in♦ECO♦throughout♦ your♦co-op♦career,♦it♦is♦helpful♦to♦accurately♦label♦your♦ files♦so♦you♦and♦your♦Co-op♦Coordinator♦can♦easily♦select♦ the♦most♦current♦and♦most♦appropriate♦resumé♦for♦each♦ job♦application.♦Your♦resumé♦labels♦are♦only♦visible♦to♦you♦ and♦your♦Coordinator♦(not♦to♦employers).♦Here♦are♦some♦ helpful♦tips♦for♦standardizing♦your♦resumé♦names.
DO
Create♦a♦resumé♦for♦each♦industry♦or♦type♦of♦position♦you♦ apply♦for,♦and♦label♦the♦file♦in♦ECO♦with♦an♦appropriate♦ description,♦such♦as:♦ ♦ Software ♦ Telecommunications ♦ Mining ♦ Mineral Processing ♦ Structural ♦ Alternative Energy After♦the♦description,♦include♦the♦date♦you♦created♦the♦ resumé♦so♦you♦and♦your♦Coordinator♦know♦which♦is♦the♦ most♦current♦version,♦for♦example: ♦ Software 31-Jan-10 Each♦time♦you♦revise♦a♦resumé,♦make♦a♦copy♦of♦it♦in♦ECO,♦ save♦it♦as♦a♦new♦version,♦then♦update♦the♦date♦label,♦for♦ example: ♦ Software 31-Jan-10 ♦ Software 02-Feb-10DON’T
♦ ♦ Don’t♦use♦labels♦like♦“draft”,♦“resumé”,♦your♦name,♦ etc.,♦since♦these♦descriptions♦won’t♦help♦you♦choose♦ the♦most♦appropriate♦resumé♦from♦ECO♦next♦time♦you♦ apply♦for♦a♦job. ♦ ♦ Don’t♦create♦a♦new♦resumé♦for♦every♦company♦(or♦job♦ posting),♦unless♦advised♦by♦your♦Coordinator;♦your♦ time♦can♦be♦used♦more♦effectively♦by♦creating♦a♦small♦ number♦of♦resumés♦geared♦toward♦specific♦job♦types,♦ while♦your♦cover♦letters♦will♦specifically♦address♦each♦ individual♦job♦posting.38 ECO Navigation Basics
♦ Use the ‘List your technical skills here’ field to upload content
for each box.
♦ Click the ‘Add New Column’ link if you require more
Technical Skills columns (maximum of four columns).
♦ Save your Technical Skills information by clicking ‘Save
Now’.
♦ Edit your technical skills information by clicking the ‘Edit’
link beside the Technical Skills section title.
Adding Sections
Click on the ‘Add Section’ button on the top right. A list of the sections will appear. Click on the desired section, which will then appear on the bottom so you can begin inputting your content. Remember to save your resumé each time you add new content so you do not lose any new information.
Removing a Section
To remove an entire section, click on the ‘Remove’ button beside the respective section title. If you want to add a section you have removed, simply click on the ‘Add Section’ button again and choose the desired section. If you re-add a section you have previously removed, any information you have not deleted will still be available.
Adding a New Item Within a Section
To add a new item within a section, click on the ‘New’ button on the right of the respective section name:
♦ Input your content.
♦ Set the dates of the time you held each position. Please
note that if you do not input a ‘year’ value, it will default to ‘Present’.
♦ Save the content you have input.
♦ To cancel current changes, click the ‘Cancel’ button. Note: Within a description text box, a bullet point is automatically inserted each time you hit ‘Enter’ on your keyboard.
Editing/Deleting an Item Within a Section
To edit or delete an item within a section, click on the ‘Edit’ link beside the respective item. You can edit the information, then save it by clicking the ‘Save’ button, or you can delete the item by clicking on the ‘Delete’ button. If you delete an item, you have the option to undo the action by clicking on the ‘Undo’ button at
the top next to the ‘Add Section’ button.
Reordering Your Resumé
Reordering♦Sections:♦From the Resumés♦–♦Edit♦page, you can also select the ‘Reorder’ button. This function is used to change the order in which the sections appear on your resumé. Once you click ‘Reorder’, the items within each section will be hidden. You may then click, drag and drop the sections until they appear in the desired positions. Once you have finished reordering your resumé sections, click the ‘Save Reordering’ button at the top right of the page.
Note: The Technical Skills section of your resumé will always be at the top, and cannot be moved.
Reordering♦Entries♦Within♦Sections: When you have multiple entries within a section, you can reorder them by clicking the ‘Reorder’ button to the right of the respective section title. You may then click, drag and drop the item to the desired location. Please remember to save your changes.
Page Breaks
The resumé builder automatically inserts page breaks as necessary. Please view your resumé as a PDF in order to view where the page break occurs. Please ensure none of the resumés you submit to job postings exceeds two pages during your time in the Co-op Program.
Renaming a Resumé
To rename a resumé, click on the Rename Resumé option below the resumé name, then change the name in the text box (“Resumé Naming Tips” on page 37).
Applying for Jobs in ECO
The overall process to apply for jobs through ECO is:
♦ Log in to ECO and view job descriptions by clicking on
‘Jobs’, then ‘View Jobs’.
♦ Create a job-specific cover letter for the position you wish
to apply for (using MS Word or another word processing program).
♦ Access the job application function by clicking on ‘Apply to
Job’ in the job description.
♦ Select the resumé you want to attach to the application (if you
have more than one saved in ECO).
months, etc.).
♦ Click ‘Continue’ and paste the cover letter you created into
the appropriate text box.
♦ Preview and proof-read your cover letter.
♦ Click ‘Continue’ to electronically submit your application.
View Job Descriptions
To view job descriptions for a particular work term, click ‘Jobs’ on the menu bar. You will be sent to the View Job Descriptions page containing two submenu items: View♦Jobs and Search♦ Jobs.
To view all job descriptions for your discipline, click the ‘View Jobs’ button. You can view job descriptions in the present work term as well as past and future work terms by setting the term(s) at the top of the page. ECO will default to the current job search term.
The View Jobs page is separated into three categories:
1. New♦and♦updated♦jobs shows postings that have been added or updated recently.
2. Open♦jobs♦shows postings that are still open to applications but are not new or updated.
3. Closed♦jobs♦shows postings that are closed to applications. Each of these sections presents information about each job, allows you to select the job (via check box), and shows if you have the job flagged for interest.
To view more specific details about the jobs (such as location, qualifications, special requirements and work term length), you can click on the Company, Job♦Code♦and/or Job♦Title
hyperlinks, which will take you to the detailed job description. If you are eligible to apply for the position, an ‘Apply To Job’ button will appear at the bottom of the page. To apply for a posted job description, click this button.
If you are not eligible to apply to the job, the ‘Apply To Job’ button will be replaced by text indicating the reason(s) you are ineligible. If you are expecting to be eligible for positions but find that you cannot apply, please contact your Co-op Coordinator.
Submitting an Application
The job description overview will indicate which application method is required for the job. You will be asked to submit your application either via ECO (electronically), online directly to the employer’s website and/or as a hard copy to the Engineering Co- op office.
Apply♦Electronically
To apply electronically to a job through ECO, click on ‘Apply To Job’ within a job description and you will be sent to the new application page. You will then:
♦ Select a resumé to attach to the application.
♦ You must select your Work♦Term♦Preferences♦at this stage in
the application process. With this setting, you are committing to the employer what length of work term you are available for – four months, eight months, four or eight months, or greater than eight months. Generally, time frames greater than eight months should only be used if the posting indicates 12 or 16 month preferences.
♦ After you have confirmed your selections, click the ‘Continue’
button. You will be sent to the web page where you can insert your cover letter.
♦ Your UBC transcript will automatically be attached to your
electronic application.
♦ Once you have submitted your application electronically, you
may edit it in ECO any time prior to the closing date.
Apply♦Online♦to♦Employer’s♦Site
Some employers prefer that co-op students apply directly through their own job application interfaces on their company website, if this occurs the instructions will be included under Application Instructions. If the job posting closing information indicated on the company’s website is different from the information posted on ECO, the company’s information should be taken to be the most accurate. Please click on ‘Applied directly to Employer’s site’ in ECO so the Co-op Program has a record of your application.
Paper♦Applications
Occasionally, employers prefer paper applications; in these cases, we will collect applications for these jobs at our offices (in Vancouver and in Kelowna). Please read the application instructions carefully for information on what must be included
40 ECO Navigation Basics
with the application. These applications must be handed in to the Engineering Co-op office in-person. If you submit a paper application, click on ‘Applied by Paper’ so a record of your application appears in ECO.
Note:♦Jobs will typically be open to applications on ECO for three full business days and a weekend. This may be shortened due to an employer’s deadline. Always check the closing dates when viewing job descriptions and carefully plan your schedule of applications.
Cover Letter
You are required to write a cover letter for each job application you submit. With ECO, you input your cover letter into a large text box during the application process. After writing your cover letter in a word processing program (such as MS Word), copy and paste it into the text box. You will lose all formatting (such as bold, italics, tables, alignments) when pasting into the text box which only accepts pure text.
You may use limited HTML tags (such as bold or underline) to format your cover letter. If you require HTML instructions, a section on converting HTML in PDF format is provided at the bottom of the ECO screen.
After writing and proof-reading your cover letter, scroll to the bottom of the page and click ‘Continue’; a confirmation page will display the details for your job application. If you are satisfied, click ‘Confirm’ to submit. If you are not satisfied, click the ‘Cancel’ button, which will send you back to the detailed job description.
NOTE: Employers will view your cover letters in PDF; please make sure your cover letter looks the way it should after the PDF conversion. To do this, save your cover letter and click the ’View PDF‘ button. Your cover letter must be no longer than one page when viewed as a PDF.
Additional Job Application Functions
Flag Jobs
When viewing job descriptions, a check box allows you to select specific job postings. You may then choose to ‘Flag/Unflag Selected Jobs; for future reference.
Move Jobs to Folders
When viewing job descriptions, the check box may also be used to organize job descriptions by clicking the ‘Move Selected
Jobs to Folder’ button. You can create folders and move job descriptions within your file system to quickly locate jobs of interest.
Search Job Descriptions
The advanced search for job descriptions allows you to review job postings with criteria such as posted disciplines, job status, job location, closing date, etc. This function allows you to view job postings for all disciplines.
View Applications
To view your completed applications and the status for jobs you have applied to, click on the ‘View Applications’ option under the
My♦Applications submenu link on the menu bar.
To view applications for a specific work term, select the desired work term by clicking the corresponding box at the top of the page. The♦View♦My♦Applications page is then separated into sections: Online Applications, Paper Applications and Special Applications.
The Online♦Applications section shows the applications you have applied to electronically through ECO. Information is shown for each job, such as when you last modified your application, and your status for the position.
The Paper♦Applications section shows jobs you applied for with a paper application.
The Special♦Applications sections shows jobs flagged as “special” applications (usually those directed through an employer’s website).
To view the detailed description for a job you have applied to, click on the company name or job code hyperlink. To view a particular cover letter used to apply for a position click on the ‘Cover Letter’ link. To view a particular resumé used to apply for a position click on the ‘Resumé’ link.
Edit/Delete Applications
To edit or delete your electronic application before a job closes, you can click the ‘Edit/Delete Application’ item on the Jobs submenu. The Edit/Delete page consists of the job applications list and two buttons labeled♦Edit and Delete. Click the radio button (first column) to indicate which application you want to activate, and then click ‘Edit’ or ‘Delete’.
When editing an existing application, you will be sent to the edit job application page. There are select boxes available for changing the work term preference and resumé to use for the application.
be sent to the Edit Cover Letter page. Once the editing of the cover letter is complete, click ‘Save Cover Letter’. You will then be directed back to the Edit Job Application page where you will see the Save and Cancel buttons. The Save♦button will update your changes in your work term preferences and your resumé selection before sending you back to the Edit/Delete Job Applications page. If you select the Cancel button, your changes will not be saved.
When deleting an existing job application, you will be sent to a confirmation page to confirm the deletion of the job application. You may click ‘Yes’ to confirm and continue, or ‘No’ to cancel and go back to the Edit/Delete page.
Viewing Your Transcript
ECO automatically updates your unofficial UBC transcript each evening to ensure your current grades are available. The date and time of the last update will appear on your transcript. To view, click on ‘Personal Info’ and select ‘View Transcript’ submenu link on the navigation sidebar.
To view or print your unofficial transcript in PDF format, click on the ‘View PDF’ link located at the bottom of the page. Your transcript will be sent to your browser as a PDF file to be opened or saved.
Signing Up for an Interview
You will receive an email from the Engineering Co-op office when you have been selected for an interview by a company you have applied to. ECO will also display new interview requests each time you log in; when you move to further screens, the interview request reminder will be displayed on the top right corner of your profile.
To sign up for the interview, log in to ECO and click ‘Interviews’ on the navigation menu bar. This page lists all interviews and/or presentations for which you have been selected.
To view the details of each interview, click on the job code, the company name, or the date for the corresponding interview. This will open the interview schedule page.
To sign up for an interview time, select the available time slot you prefer. Your name will automatically be inserted under status, which indicates that you have been signed up for that particular interview time slot.
If you wish to change your interview time, you can remove yourself from the interview time by re-clicking on the time slot you have signed up for. A confirmation will be displayed; click