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UNIVERSITY OF LAGOS

CONTINUING EDUCATION CENTRE (CEC) Dr. M. N. Nduka,

Library Adviser.

To: Acting Director.

28^th June, 2008

REPORT OF AD HOC COMMITTEE ON LIBRARY MANAGEMENT

1.0. Summary

Following the CEC’s occupying of the office block at the front of the Guest Houses complex and thereby acquiring a large library room, it became pertinent to seek means of setting up a library. This committee was, therefore, set up at the CEC’s senior staff meeting held on 14^th June 2008.

The Committee formulated a reference system, drew up rules for use of the library and identified modalities for, and priorities in, acquisition of library material.

2.0. Introduction

The CEC moved offices to the front office block of the Guest Houses complex in the middle of May, 2008. Part of this office block was the large library room on the first floor of the block. Having this library room was like a dream fulfilled for the Centre because, necessary as it had been for a long time for the Centre to develop a good library, the lack of space for stocking appropriate library material had been frustrating the desire to set up the library. So, the Centre’s reading material had been stocked in all sorts of unsuitable and inaccessible places, such as table drawers and table tops, in cupboards, on floor spaces and in similar places.

In order to reverse this situation, put the library space in the new office into appropriate use and meet a long-standing goal, a meeting of the Centre’s senior staff, held on 14^th June, 2008, set up an ad hoc committee, comprising the following persons:-

1. Dr. M. N. Nduka, Senior Lecturer (Convener).

171 2. Dr. D. F. Akinrinade.

3. Mr. Felix Okoli.

4. Mrs. Aduke Olaifa, Pers. Sec. II (Secretary).

2.2. The terms of reference of the committee were as follows:

1. To identify means of, and priorities in, acquisition of library material.

2. To formulate a reference system.

3. To draw up rules for use of the library.

4. To make all other recommendations considered germane for operating a good library.

3.0. Reference System

3.1. The committee gave approval to the following simple categorization and reference formulas for the books that are in the library at present, and will be acquired in future, subject to revision as the need may arise.

1. Business Management (B);

2. Education (ED);

3. General Reading (GR);

4. Humanities (H);

5. Physical Sciences (PHS);

6. Social Sciences (SS).

Note: Reference works (to be marked, “Not to be removed from the Library”), and miscellaneous material will be stacked according to their subject areas; also, there will be four auxiliary sections which will stack material on (1) book and film catalogues; (2) archives on the University and Centre; (3) microfiche and microfilm material, and (4) Internet material (Website).

3.2. A catalogue number will show the subject area, author and serial number of a book, e.g., a book on Business Management by a Mr.

Ogunsheye will be catalogued as follows: B/0/1 (‘B’ for Business Management, ‘O’ for the initial letter of the author’s surname, and 1 for the number of the book among those of the subject by authors of identical initial letters of surname). This system has the advantage that, while it is simple, it will help to keep books on one subject together and in the alphabetical order of authors’ names.

3.3. The shelves containing these books will be labeled boldly with subject headings and codes, and will be arranged in an alphabetical order from a certain point in the library.

3.4. As soon as the Acting Director supplies the labeling tapes which have been on request for sometime now, the books should be labeled and the catalogue built up.

4.0. Rules for Use of the Library

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4.1. Hours of Opening:

For the present time when use of the library is still on a small scale, it should be open during the normal office hours of 8.00 a.m. to 4.00 p.m., with a one-hour break (preferably 1.00 – 2.00 p.m. during which the library should be closed) for the Library Assistant to go out for lunch or for some other need. To allow the Library Adviser to have easy access to the rest of the department in the hour when the library is closed, he should keep a key of the main, and not that of the rear, door of the library.

4.2. Eligible Users:

4.2.1. All academic staff of the CEC, who can borrow books for two weeks, subject to renewal, unless a prior request for the book has been made by another academic staff.

4.2.2. All other staff of the CEC, who can only consult books in the library, and may not remove books from the library unless they have the permission of the officer-in-charge of the library, for whom the title of

“Library Adviser” has been agreed on.

4.2.3. F.E.D.U. students, who can only consult books in the library, and may borrow books only with the express permission of the Library Adviser.

4.2.4. Any other persons who have the permission of the F.E.D.U. Head of Department.

4.3. Penalties: Failure to return books on due dates will carry a fine of N5.00 (five naira) per day for the period for which the book is overdue.

Note: If a borrower refuses to pay a fine incurred on an overdue book, the Library Assistant shall accept the books from him, but will make a report to the Library Adviser of the borrower’s refusal to pay the fine.

The Library Adviser will, himself, report the matter to a meeting of F.E.D.U., which shall take official notice of such misdemeanour.

5.0. Book Acquisition

5.1. The following recommendations are made:-

5.1.1. that books and periodicals acquired for the library should be geared towards meeting the Centre’s teaching commitments;

5.1.2. that first orders for books should immediately be made, and subscriptions for periodicals immediately taken out, and that both actions be carried out on a continuous basis;

5.1.3. that, in order to meet the goal of (2) above, all staff should immediately submit lists of relevant and important books and periodicals (author, publication details and price) to the Library Adviser, who will submit them to the Acting Director;

5.1.4. that course co-coordinators should endeavour in future to obtain from course lecturers lists of relevant publications on the courses which the co-coordinators supervise;

173 5.1.5. that course co-coordinators should endeavour in future to gather out of every course a complete collection of all teaching material on the course and submit this to the Library Adviser;

5.1.6. that staff should deposit with the Library Adviser seminar and research papers and similar material which they develop;

5.1.7. that staff should deposit with the Library Adviser organisational and information material on the courses which they organise (especially brochures) for the purpose of building up the Centre’s Archives, and 5.1.8. that the Library Assistant should take over the function of reading the

newspapers and cutting out publications relevant to the Centre.

Normally, he should keep a newspaper for one week before extracting an article from it, and thereafter do away with it. Newspapers without any relevant publications should also be kept for one week and similarly be done away with. As the newspapers are kept in the Main Library, and they take too much space, there appears to be no real need for keeping back numbers for longer than one week.

5.1.9. Also, copies of University publications, such as bulletins, calendars, news-releases, etc., should be acquired and kept in the library.

Note: A list of books and periodicals already submitted to the Library Adviser are attached to this report as an Appendix.

M. N. Nduka

Committee Convener (for all members).