EDP SERVICES COST FOR IMPLEMENTATION

Year 1 Year 2 Year 3 Year 4 i) Manpower deployment, Data collection,

data Entry, validation, transmission, connectivity, maintenance, Training, Stationery (CDs/pen drive etc.),for SMART application #

(a) Total cost per cluster per month (b) Total Cost per year for 23 clusters

(23*12*a)

(c) Total cost per year in words

(d) Total Average yearly cost of four years

(in words)

# The bidder must include the cost of training to HSWC officials in operations of Integrated SMART system. The first training will be carried out on roll out of Phase-1 at all nine circle and head office. The second training on rollout of phase-2 at all nine circle and head office, followed by quarterly training at District office and head office. The training batch will not exceed 20 officials.

 Stationery and printer toner shall be provided by the respective District Manager, HSWC on demand to SI. However, SI shall maintain buffer stock of these items so that operations and reporting is not held up for want of stationery items.

 Bidder has to include costs for travel, lodging, and other expenses relevant for the support.

Table D: Hardware Cost :

S.No. Hardware Item No. Of each hardware item (a)

Unit Cost of Item including 3 years warranty (b)

Total Cost for each Item per cluster (c = a x b) 1 Desktop /Laptop

with minimum of three hours power backup.

91

2 Laser Printer 69 3-in-one heavy ₂₀

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duty laser printer

3 Tablets 74

4. Others Total Cost:

Total Cost In Words:

Gestation Deployment Period: We do hereby undertake that in the event of acceptance of our bid, the proposed manpower will be delivered within 4 weeks unless otherwise specified in the purchase order.

1. Terms of Taxes: The monthly prices quoted are inclusive of all taxes.

2. We agree to abide by our offer for a period of 90 Days from the date fixed for opening of the Technical bids and that we shall remain bound by a communication of acceptance within that time.

3. We hereby certify that we have read and understood the terms and conditions applicable to the bidder and we do hereby undertake to supply as per these terms and conditions.

4. Certified that the Bidder is: Or

A company and the person signing the bid/offer is the constituted attorney.

5. We do hereby undertake that until a formal Contract is prepared and executed, this bid, together with your written acceptance thereof and placement of letter of intent awarding the Contract shall constitute a binding Contract between us. Deliverables:

 Supply and Installation of ready to use Hardware Infrastructure where ever required at district/Cluster level.

 Collection of data and its porting (including data entry) into database and application.

 Training of personnel for use of the developed software.

 User & Training Manual of the software.

 End to end delivery of services within agreed time frame and submission of agreed MIS reports to HWC at agreed frequency.

 Maintenance of Hardware, application software and data during period of contract.

 Transfer of all Hardware, application, data and backup to HWC in perfect operating conditions on expiry of the contract.

Signature of Bidder

Dated: Full Name: ___________________

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Appendix VII: To Be IT Landscape

The following key focus areas should be taken into consideration while preparing the To-Be IT solution design.

1. Convert manual registers into electronic format

The practice of maintaining manual registers at each step of the operational processes by different functional groups should be replaced by at-source capturing and submission of data through respective users. The captured data at each step during the day will get automatically consolidated and rolled up to generate the daily/weekly/fortnightly/monthly registers and reports. This would eliminate the need of keeping track of the operational/stock data manually as temporary notes and finally entering the same data in the different registers.

So the IT solution should have provision to capture form-based data, submitted by different users at each step, for future access and use/reference and maintain the integrity and quality of the data.

2. Mobility solution using tablets and smart phones for convenient capturing of data at-source anytime anywhere

Most of the depot level operations occur either in the godowns, or at the procurement/purchase centers. This would necessitate the use of smart phones and tablets for data entry, data submission, data view or status checking purposes due to the lack of feasibility in having desktop or PC setup at each point of transactional data source/origin.

3. Offline mode of operation to handle the inconsistent or ‘no’ connectivity situations during the normal day-to-day operations

The connectivity across and within all the HSWC clusters / warehouses may not be similar and consistent due to the lack of availability of adequate network infrastructure in the local environment. As a result, the To-Be IT landscape should include both offline and online mode of operation as a key functionality like data capturing of receipt, dispatch and procurement .

4. Efficient maintenance of all the warehouse level operational data for MIS reports

The current practice of day-end entry of data in the standalone applications for MIS reports generation purpose should be replaced by real-time data entry in a single application. This would not only reduce the effort in capturing data in multiple applications, which had earlier led to redundancy and duplication, but also improve the accuracy of the captured data. The To-Be IT solution should thus help HSWC in phasing out of some of the current standalone MIS applications thereby reducing the maintenance effort, and enabling more efficient monitoring and increase in productivity.

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5. Analytics and management dashboard for informed decision making or decision support

The To-Be IT solution should provide a higher degree of management reporting through extraction of data from various external and internal systems into a common platform. The dashboard at each hierarchical level should be a collection of internally produced graphs, charts, gauges, or other indicators that would allow at-a-glance visualization of current health of HSWC stocks and operations, and monitoring of key performance indicators. The IT solution should have a tightly coupled data warehouse component for a more effective analytics in future when volume and complexity of data would grow. A brief functional modules and key requirements to be included, but not limited to, in the proposed Integrated SMART system is outlined below –