Primary and Coordinating Agency
Arkansas Department of Finance and Administration
Support Agencies
Arkansas Department of Emergency Management (ESF#5 and the GSA Federal Surplus Property Program)
DFA, Office of State Procurement (which includes DFA -Marketing and Redistribution)
Authorities and References
Homeland Security Presidential Directive / HSPD-9
Ark Code Annotated §12-75-101 et seq. (Arkansas Emergency Services Act of 1973) Arkansas Governor’s Executive Orders
Arkansas Governor’s Proclamations
Arkansas Law (Arkansas Code and Acts of Arkansas)
Arkansas State Procurement policies, rules, regulations & laws
Arkansas Statewide Contracts; Joint Cooperative Contracts (WSCA/NJPA); National IPA Contract (bulk fuel with limitations)
Introduction
ESF #7 is responsible for planning and performing prospective functions during an emergency when the State Emergency Operations Center (SEOC) activation is necessary. Provides support to emergency response and recovery efforts during the initial response phase and initial recovery phase following a disaster. Designed to provide guidance, management and procurement of resources in an emergency situation; includes but not limited to locating, procuring and issuing
resources such as food, water, supplies, office space, office equipment, fuel (with limitations), contracting services, small & heavy equipment, and transportation/staging of such.
Purpose and Scope
A copy of the executive order or proclamation from the Governor shall be forwarded to DFA.
ESF #7 provides guidance, management and procurement of resources in an emergency situation; including but not limited to locating, procuring and issuing resources such as food, water, supplies, office space, office equipment, fuel (with limitations), contracting services, small & heavy equipment, and transportation/staging of such to assist county emergency operations agencies and other ESFs with emergency efforts to conduct response and recovery operations. The priorities for allocation of these assets are as follows:
• Supplies and equipment will be provided from current state stocks or surplus and, if necessary, from commercial sources. Each state agency is responsible for their resource requirements.
• Designated support agencies will furnish resources as required in support of these ESF requirements as needed.
• Procurement will be made in accordance with current state and federal laws and regulations, which include emergency procedures.
Concept of Operations
This section discusses general goals and operational resource management activities. This gives some context flow to these operational considerations in all phases of emergency management to effectively accomplish stated goals in response to an incident. The assumptions, in turn,
complement a situational analysis by addressing the unknowns of the disaster projections.
Goals
• To locate and/or procure essential resources to support emergency operations.
• To facilitate the procurement of food and other essential resources.
• To assist procurement supplies for mass care facilities and medical facilities.
Assumptions
• The free market economy and existing systems will be maintained to the maximum extent possible.
• The public will be encouraged to cooperate with any emergency measures.
• Resources may be obtained from sources not listed in the support sources.
• Volunteer companies, organizations and groups are willing to assist the community during a disaster. Local government/ county officials will coordinate these efforts with the volunteers once identified.
General
When partial or full activation of the State Emergency Operations Center (SEOC) is
implemented, the Arkansas Department of Finance and Administration (DFA) will perform the following in the order listed.
Begin by reviewing, identifying and evaluating reports, video, message traffic, status boards, and logs. Main focus will be on ADEM’s WebEOC. An internal Situation Analysis will continue throughout the response and short-term recovery phase and will include the following:
• A general description of the situation as it pertains to ESF #7 and the ESF’s operational support requirements.
• A prioritized listing of significant actions that ESF #7 will initiate to provide operational support.
• Determine necessary response level required by ESF #7.
• Initiate notification of the required personnel and support organizations to achieve the required level of response.
• Based upon the situation analysis, prepare a list of ESF #7’s objective-based priority actions to support lifesaving and short-term recovery operations. The action list will be revised as the situation changes.
• Assist in the mobilization of resources and coordinate response for approved mission assignments as needed.
• Prepare briefings on status of ESF #7 response operations.
• Keep track of all expenditures concerning operations during emergency operations and submit these to ESF #5 upon request.
• Prepare an ESF #7 After-Action Report to identify lessons learned and make improvements where needed; normally recorded within WebEOC.
• ESF # 7 shall be the last point of contact for requesting assets.
The primary source of equipment, supplies, and personnel will be support agencies’ resources and local sources outside the impacted area. Support which cannot be provided from these sources will be provided through commercial sources and coordinated by ESF #7 as it can be procured. In the event that resources cannot be located or purchased, ESF # 7 will pass the request to the SEOC Liaison Officer who will then request the resource through EMAC or federal partners.
Organization
ESF #7 will operate in coordination with ESF #5 which is coordinated by the Arkansas Department of Emergency Management. ESF #7 will continue to operate throughout the emergency situation until released by ESF #5.
The ESF # 7 Emergency Coordinator will coordinate with at least two members of the Federal Advance Team (Federal ESF #7, General Services Administration procurement officials) at the SEOC.
ESF # 7 will come to the SEOC only if communications are down. Whether or not to report to the State Emergency Operations Center will be determined by DFA per each declared
emergency. Resources provided are readily available in DFA offices and provide a more rapid response to state needs in emergency situations. In the event of a total communication failure DFA will identify a trained liaison that will represent DFA in the State Emergency Operations Center.
Notification
The State Warning Point or ESF #5 will notify the ESF #7 Emergency Coordinator, who will determine what agencies need to support ESF #7 operations. Inventories of resources including government buildings and public facilities will be obtained as necessary.
Response Actions
During disaster response, ESF # 7 will find and procure resources as requested by ESF # 5. In the event that resources cannot be located or purchased, ESF # 7 will pass the request to the SEOC Liaison Officer who will then request the resource through EMAC or federal partners.
ESF # 7 has purchasing restrictions on certain items such as aviation fuel. Restricted items should be acquired elsewhere.
Initial Actions
ESF #7 will perform the following initial actions if activated for a disaster:
• If possible, resources will be staged near the emergency areas.
• Support agencies will be asked to deploy personnel and other resources as needed.
• Assess resources, including facilities, available for emergency support.
Continuous Actions
ESF #7 will coordinate the following actions throughout the emergency/incident:
• The Arkansas Building Authority will handle lease negotiations for buildings, staging warehouses and the replacement of damaged or destroyed facilities.
• Office furniture, equipment, and supplies will be provided from existing inventories or will be procured.
• Contractual services between state and commercial sources will be coordinated by ESF
#7.
•
Responsibilities
This section lists the support agencies for this ESF and their associated responsibilities
Coordinating Agency
Arkansas Department of Finance and Administration will be responsible for the review and revision of this plan on an annual basis or as needed. ESF # 7 will provide support staff for procurement of commodities and services, leasing of buildings and facilities and facilities management.
Support Agencies
Support Agencies and Responsibilities for ESF #7.
Agency Responsibilities
Federal Surplus Property The Federal Surplus Personal Property Donation Program provides for the transfer of surplus federal personal property to State Agencies for Surplus Property.
Arkansas Building Authority ABA is authorized to assist state agencies under their jurisdiction to obtain sites; construct, equip, maintain and operate public buildings; negotiate the leasing of property for and by state agencies;
Marketing and Redistribution (part of the Office of State Procurement, AR Dept. of Finance and Administration)
As the entity responsible for the disposal of state surplus property and equipment, may have useful inventory of various types of equipment on hand.
Resource Requirements
The Arkansas Department of Finance and Administration Director’s appointee, currently the DFA OAS Administrator, is responsible for the implementation and administration of procurement activities necessary to support emergency operations of state agencies.