Employees are now a type of worker. A worker can be a person who is either a contractor or an employee. Multiple tables throughout Microsoft Dynamics AX 2012 have been renamed or changed to reflect this change in the conceptual model.
Overview
Item Description
Required Conditionally required. If you are using this feature in a previous version of Microsoft Dynamics AX, significant changes have been made to it, and you must review this topic. Feature areas affected Human resources
Stakeholders Business decision makers
Technical decision makers Implementation team members ISVs/developers
Partners
New functionality
Enhanced effective date patterns have been added to track past, current, and future transactions that relate to the worker record. You also can hire, transfer, and terminate workers more easily now. It is easier to move a worker’s employment records from one legal entity to another, and it is easier to track a worker’s employment history.
Special considerations
Employees and contractors are now shared entities. The worker table (HcmWorker) is no longer assigned to a specific data area ID. You can use the employment record (HcmEmployment) to assign a worker to multiple legal entities. You can also use XDS security policies to mimic containment of the worker data by legal entity.
The following information must also be considered:
You can use security roles to provide self-service capabilities for workers through Enterprise Portal.
Worker status is now derived from employment status.
Work centers are no longer part of the Employee table.
Competencies are associated with the person, not with the virtual network. Also, competencies are shared across legal entities.
The Delete personal information option in the Employee Wizard has been removed.
You can still assign absence and compensation functionality to a data area ID. Therefore, the absence and compensation functionality is contained through the current legal entity context. When you modify absence and compensation information for a worker, you must be logged on to the legal entity that you want to record the absence and compensation records in.
Comparison with Microsoft Dynamics AX 2009
This feature has changed considerably since Microsoft Dynamics AX 2009. Microsoft Dynamics AX 2012 includes changes to the following:
Human resources
Signature authority
Inventory
Human resources
What can you do? Microsoft
Dynamics AX 2009 Microsoft Dynamics AX 2012 Why is this important?
Hire applicants as
workers. Multiple steps were required to complete the hiring process.
Fewer manual steps are required to hire an applicant.
You can be sure that new hires are properly onboarded into the organization. Terminate a worker’s
employment. Multiple steps were required to complete the termination process.
Fewer manual steps are required to terminate a worker’s employment.
There may be fewer errors in reporting, compensation, and payroll after a worker’s employment is
terminated. View an employee’s
history. Not supported Users can track past, current, and future transactions related to a worker’s employment history.
A comprehensive historical record of the worker’s employment history is displayed. Transfer a worker to a
new position. Multiple steps were required to complete the transfer process.
The process for transferring workers from one position to another is streamlined, and the transfer history is recorded.
You can be sure that workers are properly transferred, and that hiring managers have the information that they need to manage this step of the transition process. Move a worker’s
employment from one legal entity to another.
Multiple steps were required to move an employee from one legal entity to another legal entity.
Fewer manual steps are required to move a worker from one legal entity to another legal entity.
This process is more intuitive, and less manual work is required to move a worker’s employment record from one legal entity to another legal entity. View human resources
reports that contain information from multiple legal entities.
Not supported You can view human resources reports that include information from multiple legal entities.
You do not have to log on to a different legal entity to view reports for that legal entity.
Signature authority
What can you do? Microsoft
Dynamics AX 2009 Microsoft Dynamics AX 2012 Why is this important? Grant spending authority to employees for business expenses, and grant approval authority to managers for approving business expenses.
Basic support was provided for spending and approval limits.
Advanced configuration and administration capabilities are added.
Companies can enforce corporate spending and approval limits at a more granular level.
Submit self-service requests for spending and approval limits.
Not supported Employees can request a signing limit for business expenses, and managers can request an approval limit via the employee portal.
The process for requesting and
approving spending and approval limits by using workflow is automated and simplified. More information
For more information about Employees and the Human Resources Framework can be found in the white paper titled Implementing and Updating the Human Resources Framework for Microsoft