The vendor must identify a minimum of three clients who have installed and have been using the vendor’s software solution for a minimum of six months. Organizations with similar sized real estate inventories and similar needs for a CAFM system are preferred. In addition to checking vendor references by telephone, VANDERBILT UNIVERSITY may, at their option, visit one or more of the vendor references.
We have provided the following select references as evidence of our experience. Please note that it is not CFI’s policy to provide client contact information at this early phase of evaluation. Should CFI be selected for further consideration, we will be happy to provide additional appropriate and relevant resources and contact information. This has been CFI’s policy for over 10 years and was put in place to minimize the disruptions to our clients, who have stated their appreciation of this consideration of their privacy and time.
Reference #1
Client Name & Address
University of Alberta
420 General Services Bldg Edmonton, AB T6G 2H1 Canada
Contact information for the client employee most knowledgeable about the product and its use within the client organization.
Applications provided to this client
9/2003-3/2004 TRIRIGA Implemented space manageme provided training
2008 Engagement
• TRIRIGA Technical Consulting Services
- Space
- Emergency Preparedness
Modules owned, # of licenses and present value of their software
Approximate number of users Total facilities and total square feet
Length of time the product has been installed Organization(s) that provided implementation services.
Computerized Facility Integration, L.L.C.
www.gocfi.com
Reference #2
Client Name & Address
State of California Office of the Courts (AOC)
455 Golden Gate Avenue San Francisco, CA 94102
Contact information for the client employee most knowledgeable about the product and its use within the client organization.
Applications provided to this client
• TRIRIGA Business Process and Technical Consulting Services
- Real Estate
Maintenance / Operations
Modules owned, # of licenses and present value of their software
Approximate number of users Total facilities and total square feet
Length of time the product has been installed Organization(s) that provided implementation services.
Reference #3
Client Name & Address
University of Wisconsin 21 N Park St, Suite 6101, Madison, WI 53715-1218
Contact information for the client employee most knowledgeable about the product and its use within the client organization.
Applications provided to this client TRIRIGA
Modules owned, # of licenses and present value of their software
Approximate number of users Total facilities and total square feet
Length of time the product has been installed Organization(s) that provided implementation services.
RFPB.4
VENDOR SERVICESVANDERBILT UNIVERSITY intends that the selected CAFM system will contain information about all of the buildings managed by VANDERBILT UNIVERSITY and will be available staff in the
Computerized Facility Integration, L.L.C.
www.gocfi.com may add facilities and users, and perhaps functionality. VANDERBILT UNIVERSITY prefers to
contract with a single entity for the software and first phase implementation services.
VANDERBILT UNIVERSITY will designate a CAFM System Manager and a CAFM Implementation Committee, consisting of representatives from each Facilities/Real Estate Department division, to oversee the implementation process.
The Phase One project will consist of the following:
AutoCAD File Set-up: Polylining and linking data to the AutoCAD files identified in Part A. The
vendor can assume that these drawings are accurate as far as the building configuration is concerned. Room numbers and room labels may not be accurate or complete.
Consulting Services: The vendor will assist VANDERBILT UNIVERSITY develop an overall
implementation process and schedule and will assist with system installation, testing, system set up and system structure development. The vendor will also assist VANDERBILT UNIVERSITY develop the security structure of the system. If other consulting services are recommended, they should be described and included in the Consulting Services price.
Database Import: Importing space, real estate and asset data from existing systems or Access
databases. The Vendor should assume that the data in these three databases is accurate.
• Space data will consist of basic facility data (building number, building name, building address) and building descriptive data such ADA compliant, type of sprinkler system, etc. The space data will be imported from Oracle.
• Real estate data will consist of descriptions of leased buildings and the lease terms; this information is currently contained in PDF files.
• Asset data is currently contained in the current space system and mainframe data warehouse that contains a record of all capital assets that cost $3000.00 or more when they were purchased.
User Training: There will be one VANDERBILT UNIVERSITY CAFM System Manager and, initially,
up to 500 plus users who will access the system via the web browser interface. The number of web users will gradually increase and could be as many as 1000 or more when the system is fully functional.
Training for the System Manager could take place at the vendor’s location, at VANDERBILT UNIVERSITY or a combination, as the vendor proposes. Training for the web users should be provided at VANDERBILT UNIVERSITY’s location. The training for the web users should be documented in such a way that the System Manager can train additional users at any time.
System Documentation: The VANDERBILT UNIVERSITY system structure should be documented
in writing for the benefit of the System Manager and VANDERBILT UNIVERSITY IT support.
New Reports: The vendor can assume that GSD will require four new standard space, real estate or
asset reports during the Phase One implementation. These will be new standard reports not provided with the software.
B.4.1The vendor should describe their strategy for a Phase One implementation as described above and indicates which services will be provided on site and which will be provided at the vendor’s location. The vendor should identify any services that will be provided by a third party and should include the third party’s costs in the vendor’s Price Proposal. The vendor
Computerized Facility Integration, L.L.C.
www.gocfi.com
can assume that Phase One will be completed during the first year and that subsequent phases will not begin until the second year.
B.4.1.1. TRIRIGA System Implementation
CFI will provide technical and consulting services to support implementation of the Tririga 9i/Momentum system.
The scope includes:
• Project Charter
• Project Collaboration Portal
• Functional Requirements Validation • System Design Documentation
• System Implementation and Configuration • Migration of legacy data
• Link drawings
• Drawing and Data Validation • System Testing & Approval • Standard Reports • System Training • Technical Support
CFI will implement the TRIRIGA 9i/Momentum application based on requirements. CFI will utilize RAPID Methodology to successfully execute this proposed solution.
The RAPID Methodology has proven that Results can be Accelerated through Proven Implementation and Deployment. Since 1990 we have been refining this approach to deliver successful solutions every time. CFI has made our customers successful by implementing technology solutions that are integrated with their business processes. CFI’s high success rate for these technology projects is due in great part to the RAPID Methodology.
Tasks and deliverables for each phase are summarized in the following sections.