Business Example
We receive a service invoice for the inspection of two company cars. The invoice refers to two
different cost centers and thus two different profit centers. The invoice amount is EUR 1,785.
The amount includes input tax (tax code V1) of 19%, that is, EUR 285. EUR 1000 is attributed to the cost center, SERV-##, and EUR 500 to cost center PROD-##. Use your vendor T-BP## . The invoice has the previous day as the invoice date and was sent directly to the
accounting department, without going through logistics invoice verification. The invoice has the number 4## . The G/L account assignment is to account 650030## (Vehicle Costs).
Note that, in this exercise, when the values include ##, replace ## with the number your instructor assigned to you.
1. Post the invoice from vendor T-BP## using the SAP Fiori app Create Incoming Invoices on the two cost centers specified (SERV-## and PROD-##). Use the Z_WITH_COST_CENTER screen variant. Use the G/L account 650030## as an offsetting account. Enter the
invoice number in the Reference field and enter Inspection costs group ## as the text.
Write down the accounting document number:
Document
Number:__________________________________________________________________________
_
Display the document. Choose a layout in which the Profit Center field is displayed. You want to make sure that this document is suitable for creating financial statements at profit center level. Call up the relevant document view.
2. Display the document. If possible, use the Menue icon on the left upper area of the screen.
Use the option to switch between each document view. If this is not possible, leave the app and choose the app Manage Journal Entry on your Launchpad to show the document. Use a layout in which all the relevant fields are displayed. If this is not the case, choose layout / AC_1 (Layout with Cost Center, Profit Center, Segment, Functional Area). What
distinguishes the Entry View from the Leading Ledger view?
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Unit 5 Solution 12
Enter a Vendor Invoice with Document Splitting
Business Example
We receive a service invoice for the inspection of two company cars. The invoice refers to two
different cost centers and thus two different profit centers. The invoice amount is EUR 1,785.
The amount includes input tax (tax code V1) of 19%, that is, EUR 285 . EUR 1000 is attributed to the cost center, SERV-##, and EUR 500 to cost center PROD-##. Use your vendor T-BP## . The invoice has the previous day as the invoice date and was sent directly to the
accounting department, without going through logistics invoice verification. The invoice has the number 4## . The G/L account assignment is to account 650030## (Vehicle Costs).
Note that, in this exercise, when the values include ##, replace ## with the number your instructor assigned to you.
1. Post the invoice from vendor T-BP## using the SAP Fiori app Create Incoming Invoices on the two cost centers specified (SERV-## and PROD-##). Use the Z_WITH_COST_CENTER screen variant. Use the G/L account 650030## as an offsetting account. Enter the
invoice number in the Reference field and enter Inspection costs group ## as the text.
Write down the accounting document number:
Document
Number:__________________________________________________________________________
_
Display the document. Choose a layout in which the Profit Center field is displayed. You want to make sure that this document is suitable for creating financial statements at profit center level. Call up the relevant document view.
a) Go to the SAP Fiori Launchpad and choose the Create Incoming Invoices tile in the Accounts Payable group of the Launchpad.
b) Enter the company code if the company code dialog box appears.
Field Name Value
Company code 1010
c) Press Enter.
d) On the Basic data tab page, enter the following data:
Field Name Value
Vendor T-BP##
Field Name Value
Posting date <today’s date>
Reference 4##
e) Press Enter.
f) Confirm warning messages with Enter .
A link to the vendor master record is now shown on the right of the screen.
g) Enter the following data:
Field Name Value
Amount 1785
Tax amount 285
Tax code V1 (19% Input Tax)
Text *Inspection costs group ##
h) Select the Tree on button. In the Screen variants for items folder, select the variant, Z_WITH_ COST_ CENTER. Enter the following in separate line items:
Field Name Value
G/L account 650030##
D/C Debit
Amount in doc. curr. 1000
Tax code V1
Cost center SERV-##
Field Name Value
G/L accountt 650030##
D/C Debit
Amount in doc. curr. 500
Tax code V1
Cost center PROD-##
i) Choose Post . Do not choose the Park document icon.
j) Make a note of the accounting document number.
k) Do not close the Create Incoming Invoices browser tab page.
2. Display the document. If possible, use the Menue icon on the left upper area of the screen.
Use the option to switch between each document view. If this is not possible, leave the app and choose the app Manage Journal Entry on your Launchpad to show the document. Use
Lesson: Working with Business Partners and Invoices
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a layout in which all the relevant fields are displayed. If this is not the case, choose layout / AC_1 (Layout with Cost Center, Profit Center, Segment, Functional Area). What
distinguishes the Entry View from the Leading Ledger view?
a) Choose Document → Display in the menu bar.
You are in the data entry view, Display Document: Data Entry View . You see the three line items that you entered and the tax item generated automatically by the system.
b) On line item level, choose the layout variant /AC_1 (Layout with Cost Center, Profit Center, Segment, Funct. Area) from the Layout Setting Global drop down list. . This layout shows that the two expense items refer to different profit centers and segments. The vendor line item and the tax item are displayed without profit center and segment assignment
c) Choose the General Ledger View button to switch from the Data Entry View to the General Ledger View of Ledger 0L.
Instead of the four line items, six are displayed in the Leading Ledger view (the ledger views are also called general ledger or split views). After the amounts in the G/L account have been split, the amounts for the vendor payables and tax items are split in the same way. This ensures that the balance for each profit center is zero.
Note:
To ensure that the balance sheet can also be created at profit center and/or segment level, the balance must be zero in the document at profit center and/or segment level. This is why document splitting is used.
When the document is posted, the system automatically splits the document according to the Customizing settings.
d) Close the Create Incoming Invoices browser tab.
Unit 5: Financial Accounting and Management Accounting: Basics