Figure 59: Executing Cycles Simultaneously
If you want to be more economical with the allocation process, you should create separate cycles. If an error occurs in a cycle, you have to repeat that cycle only and not your total allocation process. You can also create a modular allocation process, scheduling allocations to process separately.
A dependent cycle uses the results from the previous cycle. You need to execute dependent cycles in the correct order to enable the values to be processed correctly.
On the execution screen, you can enter more than one cycle and the order in which they are to be processed.
Independent cycles can be processed in parallel if they have the same allocation type. In addition, the cycles must be assigned to different cycle run groups. This assignment takes place in the header data of the cycle. You cannot process cycles in the same cycle flow group in parallel. You can only start cycles simultaneously in different sessions if they belong to different cycle flow groups or if you use background processing.
Once processing is complete, you can check for errors using the processing log.
You can use the information provided by the SAP system messages to analyze all errors that occurred.
© 2007 SAP AG. All rights reserved. Q2/2006
TFIN20_1 Lesson: Periodic Reposting
Exercise 13: Periodic Reposting
Exercise Objectives
After completing this exercise, you will be able to:
• Define a periodic reposting
• Assign a periodic reposting to a cycle run group, and run the cycle.
Business Example
The costs on the “Telephone” cost center are to be allocated to all of the other consulting cost centers of the consultancy department using periodic reposting.
Telephone units on each cost center are used for the allocation. To enable more than one cycle in an allocation type to run at the same time in the organization, you need to assign them to different cycle run groups.
Task 1:
Create a cycle with a segment to repost the costs from the telephone cost center to the other cost centers in the consulting department.
1. Firstly, check the report Cost Centers: Actual/Plan/Variance to see if the telephone costs of EUR 8,000 (cost element 473120) were correctly posted for the current period.
2. Create reposting cycle PR## in the actual data. This cycle is to begin on the first day of the current fiscal year. Name the cycle Period. Reposting Telephone ##.
3. Add a segment Telephone with a description to all cost centers ##. Repost all of the actual amounts for the period (100%). Use variable portions as tracing factors. These should be the statistical key figures in the actual data.
4. Call up the Senders/Receivers tab page. The “Telephone” cost center (101##) is the sender for your allocation. You repost the telephone costs, cost element 473120. The receiver of this allocation is cost center group PR-TELE##.
5. Call up the Receiver tracing factor tab page. Enter TELE## (number of telephone units) as the statistical key figure. Return to the header data of the cycle. Save the cycle with checks. Remain in the header data of the cycle 6. To enable all of the cycles created in the course to be run at the same time,
you need to assign the cycles to different run groups. Create run group GR##, and name it PR Grp##. Save the cycle. When you save the cycle, the system automatically assigns it to run group GR##.
Call up the cycle run group again, and display the overview.
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Unit 4: Period-End Closing
Task 2:
Run the cycle for periodic reposting.
TFIN20_1
184
1. Run your cycle PR## in the test run for the current period. Select processing with Detail lists.
2. Display the sender information for the PR## cycle. How was the sender base calculated?
3. Display the receiver information for the PR## cycle. Then display the line items for the cycle. Why does the receiver list only have half as many rows as the line item list?
4. Execute the periodic reposting in an update run to post the credits and debits.
To do this, deselect the Test Run.
Task 3:
Check the results of the periodic reposting.
1. Call the report Cost Centers: Actual/Plan/Variance for the current period and the version 0. Execute the report for the sending cost center 101##
(Telephone).
Which debit is displayed?
___________________________________________
How many credit records were written?
___________________________________________
Continued on next page
© 2007 SAP AG. All rights reserved. Q2/2006
TFIN20_1 Lesson: Periodic Reposting
2. Display the actual line items for the cost centers in report row for cost element 473120 (telephone costs)
3. Call the report Cost Centers: Drilldown by Partner for the cost element 473120.
Which information do you receive there via the partner of the periodic posting?
4. Call the reportCost Centers: Actual/Plan/Variant for the cost center 202##
“IT Services”.
Make sure that the telephone costs are a result of periodic reposting and not of a primary posting.
5. Call the report Cost Centers: Drilldown by Partner for the cost element 473120.
Is the (partner) sender of the costs visible?
Is the partner information important in this case?
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Unit 4: Period-End Closing
Solution 13: Periodic Reposting
Task 1:
TFIN20_1
Create a cycle with a segment to repost the costs from the telephone cost center to the other cost centers in the consulting department.
1. Firstly, check the report Cost Centers: Actual/Plan/Variance to see if the telephone costs of EUR 8,000 (cost element 473120) were correctly posted for the current period.
a) Cost Center Accounting: Information System → Reports for Cost Center Accounting → Plan/Actual Comparisons → Cost Centers:
Actual/Plan/Variance b)
186
Field Name or Data Class Controlling Area
Program → Execute
© 2007 SAP AG. All rights reserved.
Values
Continued on next page
Q2/2006
TFIN20_1 Lesson: Periodic Reposting
2. Create reposting cycle PR## in the actual data. This cycle is to begin on the first day of the current fiscal year. Name the cycle Period. Reposting Telephone ##.
a) Cost Center Accounting: Period-End Closing → Single Functions → Periodic Reposting→ Extras → Cycle → Create
b)
Field Name or Data Class Values
Cycle Name PR##
Start Date 01.01. Current fiscal year
Enter
Text Period. Reposting Telephone
##
3. Add a segment Telephone with a description to all cost centers ##. Repost all of the actual amounts for the period (100%). Use variable portions as tracing factors. These should be the statistical key figures in the actual data.
a) Edit → Attach segment b)
Field Name or Data Class Values
Segment name field 1 Telephone
Segment name field 2 To all cost centers ##
Sender Values
Rule Posted Amounts
Share in % 100
Actual values Select
Receiver tracing factor
Rule Variable portions
Type of Variable Portions Actual statistical key figures Scaling of negative tracing factors No scaling
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Unit 4: Period-End Closing TFIN20_1
4. Call up the Senders/Receivers tab page. The “Telephone” cost center (101##) is the sender for your allocation. You repost the telephone costs, cost element 473120. The receiver of this allocation is cost center group PR-TELE##.
a) Choose the Senders/Receivers tab page.
b)
Field Name or Data Class Sender
Cost Center Cost Element Receivers Cost center group
Values
101##
473120
PR-TELE##
5. Call up the Receiver tracing factor tab page. Enter TELE## (number of telephone units) as the statistical key figure. Return to the header data of the cycle. Save the cycle with checks. Remain in the header data of the cycle a) Choose the Receiver tracing factor tab page.
b)
Field Name or Data Class Selection criteria
Statistical key figure
Goto → Header Data
Cycle → Check → Formal Check Save your data!
Values
TELE##
188
6. To enable all of the cycles created in the course to be run at the same time, you need to assign the cycles to different run groups. Create run group GR##, and name it PR Grp##. Save the cycle. When you save the cycle, the system automatically assigns it to run group GR##.
Continued on next page
© 2007 SAP AG. All rights reserved. Q2/2006
TFIN20_1 Lesson: Periodic Reposting
Call up the cycle run group again, and display the overview.
a) Goto → Cycle Run Group Create group icon
b)
Field Name or Data Class Values
Run group field 1 Gr##
Run group field 2 Parallelization PR Grp ##
Confirm your entries.
Save your data!
Goto → Cycle Run Group Cycle run group overview icon.
Expand GR##.
Task 2:
Run the cycle for periodic reposting.
1. Run your cycle PR## in the test run for the current period. Select processing with Detail lists.
a) Cost Center Accounting: Period-End Closing → Single Functions → Periodic Reposting
b)
Field Name or Data Class Values
Period Current
Fiscal Year Current
Select Test run and Detail lists.
Cycle Name PR##
Periodic Repostings → Execute
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Unit 4: Period-End Closing TFIN20_1
190
2. Display the sender information for the PR## cycle. How was the sender base calculated?
Answer: Goto → Sender
The sender base is the total of the statistical key figure TELE## on all receiver cost centers. (80.000).
3. Display the receiver information for the PR## cycle. Then display the line items for the cycle. Why does the receiver list only have half as many rows as the line item list?
Answer: Go back to the Basic List screen.
Goto → Receiver Review the list.
Go back to the Basic List screen.
Goto → Line items
The receiver listing shows only the debits posted to the receiver cost centers.
The line item list also displays the credit postings on the sender cost center.
4. Execute the periodic reposting in an update run to post the credits and debits.
To do this, deselect the Test Run.
Answer: Return to the initial screen for periodic repostings. Click on Test run to deactivate this setting.
Periodic Repostings → Execute
Task 3:
Check the results of the periodic reposting.
1. Call the report Cost Centers: Actual/Plan/Variance for the current period and the version 0. Execute the report for the sending cost center 101##
(Telephone).
Which debit is displayed?
___________________________________________
How many credit records were written?
Continued on next page
© 2007 SAP AG. All rights reserved. Q2/2006
TFIN20_1 Lesson: Periodic Reposting
___________________________________________
a) Cost Center Accounting: Information System → Reports for Cost Center Accounting → Plan/Actual Comparisons → Cost Centers:
Actual/Plan/Variance b)
Field Name or Data Class Values
Controlling Area 1000
Fiscal Year Current
From Period Current
To Period Current
Plan Version 0
Cost Center 101##
Program → Execute
There is no debit on cost center 101##.
The system did not write any credit records.
2. Display the actual line items for the cost centers in report row for cost element 473120 (telephone costs)
a) Place your cursor on the report row for cost element 473120.
b) Double-click the report row.
c) Choose the report Cost Centers: Actual Line Items.
3. Call the report Cost Centers: Drilldown by Partner for the cost element 473120.
Which information do you receive there via the partner of the periodic posting?
Answer: Return to the summary report.
Place your cursor on the report row for cost element 473120.
Double-click the report row.
Choose the report Cost Centers: Drilldown by Partner.
The report does not provide any information on the receivers since the partners are not updated in the totals record during periodic reposting.
4. Call the reportCost Centers: Actual/Plan/Variant for the cost center 202##
“IT Services”.
Continued on next page
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Unit 4: Period-End Closing TFIN20_1
Make sure that the telephone costs are a result of periodic reposting and not of a primary posting.
a) Cost Center Accounting: Information System → Reports for Cost Center Accounting → Plan/Actual Comparisons → Cost Centers:
Actual/Plan/Variance b)
Field Name or Data Class Controlling Area
Program → Execute
Values
c) Place your cursor on the report row for cost element 473120.
Double-click the report row.
Choose the report Cost Centers: Actual Line Items.
Settings → Layout → Change List: Column set
Select “bus. Transaction” from the list.
Left arrow show selected fields icon.
Transfer the “Show Selected Fields” icon.
5. Call the report Cost Centers: Drilldown by Partner for the cost element 473120.
Is the (partner) sender of the costs visible?
Is the partner information important in this case?
Answer: Return to the summary report.
Place your cursor on the report row for cost element 473120.
Double-click the report row.
Choose the reportCost Centers: Drilldown by Partner.
You do not receive any information on the sender of the costs.
© 2007 SAP AG. All rights reserved. Q2/2006