13
which combines various objects such as text, graphs, organization charts, clip art, WordArt and templates.
3.1.1 Starting PowerPoint
To use PowerPoint, you must load the program from the hard disk into the computer’s memory. You can store your data files (presentations) in a folder on the hard disk drive, or on a floppy disk. In order to use PowerPoint, you need to install Microsoft Windows 95, 98, Millennium Edition or NT 4.0 installed on your computer.
To start PowerPoint using the Start menu:
1. Turn on your computer.
2. In taskbar, click on Start.
3. Select Programs from the list of menu choices.
4. In the Programs sub-menu click on Microsoft PowerPoint to start the program.
3.1.2 Opening a Presentation
After starting PowerPoint software, a dialog box is displayed which enables you to create a new presentation or open an existing presentation. To open an existing presentation:
1. Select Open an existing presentation 2. Click on OK
3. In the Open dialog box that is now displayed, select the folder and filename of the presentation that you want to open.
4. Click on Open to open the presentation file.
SELF ASSESSMENT EXERCISE 1
Starting PowerPoint and Opening a Presentation
Before you begin: Please ensure that your computer is switched on.
What you do Comments/Prompts
1. Click on the Start button on the Taskbar
The Start menu is displayed 2. Click on Programs on the Start
menu
The Programs sub-menu is displayed
14
3. In the Sub-menu click on Microsoft PowerPoint
Microsoft PowerPoint is activated.
This is the PowerPoint window. The PowerPoint program automatically displays the Startup dialog box for either creating a new presentation or opening an existing presentation. In addition to the PowerPoint window, the Office Assistant may be displayed.
4. Click on the Open an existing presentation radio button
5. Click on OK To display the Open dialog box 6. Observe the Look In: list box
at the top of the dialog box.
Expand the list box and click on 31/2 Floppy (A:)
If you are unable to see a list of file names including Preview Presentation.ppt please call your training advisor for assistance.
7. In the file list box, select Preview Presentation.ppt
A preview of the presentation is displayed to the right of the file name list box.
8. Click on Open Open
To open the presentation. The first slide is displayed.
3.2 Running a Slide Show
You can display a presentation on your computer screen by running a slide show.
To run a slide show, press <F5>
Only one slide is displayed at a time. You can advance the slides manually, or you can have PowerPoint advance the slides automatically.
To advance slides manually, click the left mouse button to move one slide.
To move backward one slide, click the right mouse button and choose Previous from the shortcut menu.
You can also use the <Page Up> and <Page Down> keys and the <Up Arrow> and <Down Arrow> keys to navigate through a slide show.
To end a slide show, press <Esc>
SELF ASSESSMENT EXERCISE 2 Running a Slide Show
Objective: To preview a completed presentation.
Before you begin: Ensure that Preview Presentation.ppt is open and the first slide is displayed.
What you do Comments/Prompts
1. In the menu bar located at the top of the presentation window, click on Slide Show and then on View Show.
To start the slide show.
2. Observe the first slide The title slide of the presentation fills the screen.
3. Click the left mouse button To advance to the next slide in the presentation. The bullet slide
“Why A Relocation Team?” is displayed.
4. Click the left mouse button The third slide contains additional bullet text.
5. Click the left mouse button The fourth slide contains drawing objects.
6. Advance to the next slide (Click the left mouse button). The fifth slide contains clip art.
7. Advance to the next slide The seventh slide contains Word
14
8. Advance to the next slide The seventh slide contains an organization chart.
9. Advance to the next slide The eight slide contains a bar chart.
10. Press: <Page Up> To return to the previous slide.
11. Press <Page Down> To return to the next slide. You can use the <Up Arrow>
and <Down Arrow> keys to navigate through the slide
show presentation.
12. Observe that the current slide is slide number eight
(The bar chart.) This is the last slide in the presentation.
13. Click the left mouse button The slide show ends. A black screen containing the text “End of slide show, click to exit” may be displayed.
If so, please proceed to step 14, else do not.
14. Click the left mouse button To display the first slide in Normal view.
4.0 CONCLUSION
PowerPoint is an application program used to create presentations.
5.0 SUMMARY
Here you learned how to start PowerPoint and open a presentation. Also you can now run a slide show.
6.0 TUTOR-MARKED ASSIGNMENT
Using Microsoft PowerPoint, create a presentation consisting of a minimum of four slides to be used in a subject that you teach. The following specifications need to be adhered to:
• Each slide must be appropriated not only to the subject matter portrayed but must be suitable for the age group to whom it will be presented.
• Assign a Design Template to the Presentation
• Include a Title slide and at least one bullet list
• At least one AutoShape and one clip art picture must appear in the presentation
• Use WordArt on at least one slide.
Save the presentation as Presentation 1. Run the slide show. Close the presentation.
7.0 REFERENCES/FURTHER READING
Ayo, S. K. (1988). Computer Literacy, Operating System and Application (2nd ed.) McKay Consult.
14
UNIT 2 POWERPOINT PRESENTATION SCREEN