File Maintenance:

• School Year Maintenance – allows the user to create or update school year date.

• Curriculum Year Maintenance – allows the user to create a curriculum year for the corresponding courses.

• Room Maintenance – allows the user to enter new or

update room.

• Semester Maintenance – allows the user to create start and end schedule of a semester.

• Sections Maintenance – allows the user to enter new or

update section.

• Subject Maintenance – allows the user to add new or

update subjects with corresponding curriculum.

• Tuition Fee Maintenance – allows the user to add or update any changes of school tuition fees.

• Student Record Maintenance – allows the user to update student records.

• Miscellaneous Fee Maintenance – allows the user to add or update any changes in miscellaneous fees.

• Others Fee Maintenance – allows the user to add or update any changes in other’s fees.

• Discounts Maintenance – allows the user to add or update any changes of the discount fees.

• Periodical Schedules Maintenance – Allows the user to set the schedule for 1^st Grading, 2^nd Grading, 3^rd Grading and 4^th Grading.

• Payment Schedules Maintenance – Allows the user to set the payment schedule for Prelim, Midterm and Finals.

• Class Schedules Maintenance – allows the user to set

schedule for subject with their corresponding Teacher.

• Official Receipt Numbering Maintenance – allows the user to set the numbering of official receipts depends on OR number been released by the BIR.

1.4.1.2 Transactions:

 LAN Mode Registration - allows the students to register on a distributed application network, sending registration data to the system database.

 Registration - allows the user to register a student by filling up registration forms and checking necessary requirements.

o New Student

 Freshmen

 Transferee o Old Student

 Discounts Entry – Allows the user to add discounts for the student.

• Assessment of Fees - allows the user to assess fees of

students by generating and itemizing the particulars for the student assessment.

• Re-Assessment of Fees - allows the user to re-assess the payment of students to change the generated and itemized

particulars of students’ assessment. Payments - allow the user to settle accounts students by system’s capability of calculating payment which is assessed during enrollment.

o Receive Payment o Periodical Payment o Other Payments

• Schedule Print - allows the user to print the schedule of the selected enrolled student.

• Sectioning - allows the user to designate section of students with respect to their year level.

• Adding Subjects - allows the user to add subject of the student.

• Grades Data Entry - allows the user to input student grades.

o By Student o By Subject o By Teacher

• Notice of Payments - allows the user to view or print list of students with delinquent accounts every examination.

o Individual o By Section

• Official Receipts – allows the user to print the official

receipt.

1.4.1.2 Inquiry:

• Registered Students – allows the user to view and print all registered students.

• Assessed Students - allows the user to view and print all assessed students.

• Enrolled Students - allows the user to view and print all enrolled students.

• Students Accounts - allows the user to view student’s

accou nts.

o Individ ual o Year o Level o Section

• Account Ledger – allows the user to view the remaining balance.

• Student Grades – allows the user to view the grades of the students.

o By Section

o Individual

o Teacher

o By Student

• Issued OR – allows the user to view or print the list of issued OR.

• Cancelled OR - allows the user to view or print the list of cancelled OR.

1.4.1.3 Reports:

• List of students per subject - allows the user to print or view name of students by subject.

• List of student per section - allows the user to print or view name of students by section.

• List of student per year level – allows the user to print or view the list of student by year level.

• List of student per semester – allows the user to view or

print the list of student by semester.

• Master List - This report allows the user to view students who had enrolled every school year.

• Students Account

o Full payment – allows the user to view or print the list of students who paid in full.

o Installment – allows the user to view or print the list of students who paid installment.

o Settled o Unsettled

• Teacher’s Records

o List of Teacher’s – allows the user to view or print the name of Teacher.

o Teacher’s Schedule – allows the user to view or print individual schedule of Teacher

o Other Fees 1.4.1.4 Utilities:

• System Database

o Connect to – allows the workstation user to connect

to the server.

o Backup - Copy of the prepared database. Restore of the database can be done if part or all part of the database are lost or damage.

o Recovery - It allows reloading of the saved data into the database and recovering data in case of failure.

• System Users

o Profiles – allows the user to view and update profile.

o My Profiles

o Lock Access – allows the user to lock and unlock the system

• System Date and Time o Date Modified – allows the user to set or edit the

date. o Time Modified – allows the user to set or edit the time.

• Audit Trails – allows the user to view the record action done by the user on the system.

• Users Log – allows the user to view the login summary of time and date period.

1.4.2 Limitations

• The software is exclusively for La Union Cultural Institute- Campus only.

• Online Payment, check, and credit cards are not included in the system.

• The School’s Grading System is excluded. It only records student’s grade per semester.