Full Backup Scheduling (Timings)

This step allows you to configure the frequency at which a full backup of the Microsoft Outlook has to be done. A full backup is a complete backup of the Microsoft Outlook folders. Since full backups take more time to complete than an incremental backup, a full backup is typically configured to run weekly or monthly or much less frequently than the incremental backup. Configuring a full backup schedule is mandatory, i.e. this step cannot be skipped. Vembu OnlineBackup will do a full backup dump of the Microsoft Outlook whenever the full backup is scheduled and back it up.

This step has the following options from which any one can be chosen.

Run Monthly

Choose the time and day of the month the backup should run. Vembu OnlineBackup will run the backup every month on the particular day and time chosen. Vembu OnlineBackup will run at the stipulated time/day only.

Run Weekly

Choose the time and the day of the week the backup should run. Vembu OnlineBackup will execute the backup every week on the particular day and time chosen. Note that you can select multiple days of the week if you wish to run the backup on multiple days of the week. Vembu OnlineBackup will run at the stipulated time/day only.

Vembu OnlineBackup | Admin User Guide | Microsoft Outlook Backup 131 Run Daily

Choose the time at which the backup should run daily. This will execute the backup everyday at a time you have provided. Vembu OnlineBackup will run at the stipulated time only.

Run Every Few Minutes

Choose the hours/minutes interval between each time Vembu OnlineBackup must run. If Vembu OnlineBackup is restarted in the interim, the backup will run once the Vembu OnlineBackup starts. Thereafter, Vembu OnlineBackup automatically reschedules the next backup after the period you’ve set. For example, if you created a backup schedule at 10 am and set it to run every 1 hour, Vembu OnlineBackup will first run the schedule at 10am and the next scheduled time will be 11am. However, if at 10.15am, Vembu OnlineBackup is restarted, then the schedule will run once at 10.15am and the next scheduled time will now be set to 11.15am. Additionally, you can also select the days in which this schedule should run. For example, if you do not want to run this backup schedule on Saturdays and Sundays, uncheck the checkbox against these days.

Step 5: Incremental Backup Scheduling

Vembu OnlineBackup will do an Incremental backup dump of the Outlook user folders with respect to the previous full or incremental backup; whenever the Incremental log backup is scheduled.

This step has the following options to choose from:

Run Weekly

Choose the time and the day of the week when the backup should run. Vembu OnlineBackup will execute the backup every week on the particular day and time chosen. Note that you can select multiple days of the week if you wish to run the backup on multiple days of a week. Vembu OnlineBackup will run at the stipulated time/day only.

Vembu OnlineBackup | Admin User Guide | Microsoft Outlook Backup 132 Run Daily

Choose the time at which the backup should run daily. This will execute the backup everyday at the time you have provided. Vembu OnlineBackup will run at the stipulated time only.

Run Every Few Hours

Choose the hours/minutes interval between each time Vembu OnlineBackup must run. If Vembu OnlineBackup is restarted in the interim, the backup will run once Vembu OnlineBackup starts. Thereafter, Vembu OnlineBackup automatically reschedules the next backup after the period you’ve set. For example, if you created a backup schedule at 10 am and set it to run every 1 hour, Vembu OnlineBackup will first run the schedule at 10am and the next scheduled time will be 11am. However, if at 10.15am, Vembu OnlineBackup is restarted, then the

schedule will run once at 10.15am and the next scheduled time will now be set to 11.15am. Additionally, you can also select the days in which this schedule should run. For example, if you do not want to run this backup schedule on Saturdays and Sundays, uncheck the checkbox against these days.

Advanced Settings

If you want to configure some additional advanced options - like, CPU utilization, etc. click on the Advanced Options button.

Advanced Backup Schedule Settings

There are some options here on how the backup should be scheduled.

1. Maximum Number Of Full Backups: You can specify the maximum number of full

backups that need to be stored in the server. For example if you have configured a monthly full backup, then Vembu OnlineBackup will take a full backup every month. After 6 months you will have 6 separate full backups in the Vembu Cloud along with incremental backups under each of these 6 full backups. If your policy is to retain only backup data for 6 months, then you can configure "Store maximum of 6 full backups" here. In the 7th month, Vembu OnlineBackup after finishing the 7th full backup, will delete the first full backup along with its incremental backups and retain the last 6 full backups.

2. Run this backup immediately after saving this configuration (thereafter, Backups will be scheduled as per the schedule stipulated): If you enable this option, then the backup will be executed once immediately after you save the backup schedule – even if it is not the scheduled time. For example, if you configure a daily backup at 10.00 AM but you have configured the backup at 8.00 AM, then the backup schedule will be run once immediately at 8.00 AM and then as per the daily schedule at 10.00 AM).

Vembu OnlineBackup | Admin User Guide | Microsoft Outlook Backup 133 3. Attempt to run this backup every 5 minutes in case of non completion because of a

problem (Network error etc.): If enabled, the user can choose to reschedule this backup every 5/10/15/20/25/30 minutes, whenever an attempted backup is incomplete

because of a network error, server crash etc. The number of times the backup will be rescheduled (due to an error) can be configured to be in between 1-5 or unlimited, with the default setting as 5. This is to ensure that an incomplete backup is completed as soon as possible without waiting for the next actual schedule time. Note that this option is enabled by default.

4. Data Integrity Check: Vembu OnlineBackup supports data integrity check where the data sent from the client machine is verified for integrity at the Vembu Cloud. When a file's integrity check fails, Vembu OnlineBackup flags that file as skipped and the file is then again backed up during the next backup schedule.

Saving the configured backup

Once all the Outlook user account folders and/or sub-folders that are to be backed up are selected and the configuration options are set, you simply need to click on the "Configure/Save Backup” button to activate the backup.

Troubleshooting Tips

Error: “In "Step 2", instead of Outlook selection checkbox, the following message is shown : "MS-Outlook is not installed in this system".”

Cause 1: If Microsoft Outlook was installed after installing Vembu OnlineBackup in the