5.2.3.1 Authorized Users
The following roles are authorized to perform this function:
a. Training Manager
b. Unit Deployment Manager (Deployment Courses only)
c. Flight Chief
d. Workcenter Supervisor
e. Supervisor
5.2.3.2 User Actions
132
a. User has access to TBA through the AF Portal and a valid user profile
b. User has access to the menu options that correspond with the role.
c. User has applicable roles assigned and selected the role
d. Trainee has an active TBA profile.
e. User has navigated to the ITP course management option.
f. Workcenter contains a Master Course List (MCL)
g. Workcenter profile is setup within the organizational hierarchy user.
Step User Action Results
1. User navigates to the trainee’s ITP The application provides capability to view the individual course screen with the ITP.
2. User selects “Open ITP for which I’m a .. (Training Manager, Flight Chief, Workcenter Supervisor, Supervisor or Unit Deployment Manager)
Application provides option to select the trainee for updating.
3. User selects the trainee for updating clicks
“Get ITP”. Application opens the main ITP window with sub-menu option visible. 4. User selects “Courses from the sub-menu,
Active Entries from the status menu and Show All Courses from the action menu. Click “Go”
Application refreshes the screen and returns options to Update Course, Add/Remove Course and Add/Remove Groups
The course table (when courses are loaded) contains: a) Course Code/Number b) Course Title c) Course Type d) Course Date e) Scheduled Date f) Deployment Requirement g) Course Status
5. 1) User navigates to the Trainee's ITP 2) Select "Submenu" = Courses 3) Select "Status" = Active Entries 4) Select "Action" = (Default is "View All) 5) Select "Go"
(Notes:
Selecting "Active Courses" will filter only those courses that are in an active state in the trainee’s ITP.
Selecting "Archived Courses" will filter only those courses that in the archive state in the trainee’s ITP.
Selecting option "View All Courses" will show all courses in the trainee’s ITP for both active or archive selection.
Selecting option "View Awaiting Action", the application will filter the active and archived results for courses in Awaiting Action with or without a date. Awaiting action will include course status: Awaiting Action and Awaiting Action FTD.
Selecting the option "View
Qualified/Completed", the application will
Application opens a screen showing table with the courses that are loaded to the trainee's ITL. Columns include:
a) Course Code / Number
b) Course Title (Hyperlink to course details) c) Course Type
d) Course Date (date applet) e) Schedule Date (date applet) f) Course Status (drop down list box)
Step User Action Results
filter the active and archived results to show only qualified and completed courses. Selecting the option "View Overdue
Courses", the application will filter the active and archived results to show only overdue. Selecting the option "View Incomplete" will filter for courses that contain an incomplete status.
Selecting the option "View Unqualified" will filter for courses that contain Unqualified status
Selecting the option "View Waivered" will filter for courses that contain waivered status. Selecting the option "View Scheduled
Courses", the application will filter the active results to show only scheduled courses. When date rule is violated, the application will suspend the transaction and generate an error message.)
6. User selects the "Check Box" next to the course being updated.
User selects the "Update Course" button
Application opens the screen used to update statuses for each course checked. Each course has its own individual line for updating.
7. 1) User selects the calendar applet next to the course that is being changed 2) User select the “Status” from the drop
down list.
(Notes: The status drop down list includes the following status
a) ATTND - Attending, b) AWACT - Awaiting Action c) AWFTD - Awaiting FTD d) COMP - Completed e) ENROL -Enrolled f) FAILD - Failed g) INCMP - Incomplete h) OVDUE - Overdue i) QUAL - Qualified j) RSCHD - Re-scheduled k) SCHED -Scheduled l) UQUAL - Unqualified m) WAIVR – Waivered) 3) Select Update
(Notes: When submitting the transaction for update, the application will update all transactions that are correct and highlight those that failed based on specific business rules.
When updating a course status for a course, if the date does not match the prescribed rules, the application will generated an error
1) Application checks the date and status rules are correct
2) Application generates a pop-up warning "Do you want to proceed with the course
update?"
3) Application refreshes screen and returns course(s) that were updated
4) Confirmation message reads "Record(s) were successfully updated!
134
Step User Action Results
message.)
(Date and Status Rules are
a) Attending - Can be previous or current date. Cannot be future date. b) Awaiting Action -Can be selected
with or without a date. Date can be, blank, previous, current or future. c) Awaiting FTD - Associated with FTD
type course. Date can be, blank, previous current or future date. d) Completed -Can be previous or
current date. Cannot be future date. e) Enrolled -Can be previous, current or
future date.
f) Failed -Can be previous or current date. Cannot be future date. g) Incomplete -Can be previous or
current date. Cannot be future date. h) Overdue - Can be previous or
current date. Cannot be future date. Status can be entered or will
automatically change to overdue when the date corresponding course frequency for Awaiting Action, Completed or Qualified, has expired i) Qualified - Can be previous or
current date. Cannot be future date. j) Re-scheduled - Can be previous,
current or future date Rescheduled for a previously completed one-time course
k) Scheduled -Can be previous, current or future date.
l) Unqualified -Status is used for personnel who are not qualified. Can be current of previous date Cannot be future date.
m) Waivered - Can be previous, current or future date.)
4) Select Ok