HOUSING CONSERVATION PROGRAM FUND
FUND PURPOSE
The Housing Conservation Program preserves existing housing stock in Town and promotes safe housing for Los Gatos residents, through provision of no- and low-interest loans to rehabilitate housing occupied by income-eligible households. The Town’s housing goal is to provide for adequate housing for Los Gatos residents, regardless of age, income, race, or ethnic background. The Town encourages conservation and construction of housing adequate for future populations and replacement needs, consistent with environmental limitations and in proper relationship to community facilities, open space, and transportation, and small-town character. The Housing Conservation Program Fund receives federal Community Development Block Grant (CDBG) funds.
BUDGET OVERVIEW
This fund is a Revolving Loan Fund as defined by the federal Community Development Block Grant (CDBG) Program, which provided initial funding. As required by federal regulations, the budget for this fund includes no staff time; rather it only details loan servicing activities under the CDBG-funded Housing Conservation Program. Specifically, the fund budget includes capital for new Housing Conservation Program loans, the receipt of loan and interest payments, and the repayment of this interest to the CDBG program, as required by law. Staff time for administering the program is contained in the Housing Conservation Administration program, within Fund 6501, the Community Development Block Grant Fund. Also as required by federal regulations, the fund balance is restricted for use as loan capital; portions of this balance are transferred as needed to the Santa Clara County Office of Affordable Housing, which administers new Housing Conservation loans to Los Gatos homeowners.
X COMMUNITY SERVICES DEPARTMENT W
Housing Conservation Program Fund
2005/06 2006/07 2007/08 2008/09 2008/09 2009/10 Actuals Actuals Actuals Adopted Estimated Adopted SOURCE OF FUNDS
Beginning Fund Balance
Designated - - - - Undesignated 1,149,730 1,179,275 801,171 811,935 811,935 671,963 Total Beginning Fund Balance 1,149,730 1,179,275 801,171 811,935 811,935 671,963
Revenues
Intergovernmental - - - - Interest 57,530 51,107 32,140 52,000 36,800 35,000 Other Sources - 11 - - - - Total Revenues 57,530 51,118 32,140 52,000 36,800 35,000 TOTAL SOURCE OF FUNDS $ 1,230,3931,207,260 $ 833,311$ $ 863,935 $ 848,735 $ 706,963 USE OF FUNDS
Expenditures
Salaries and Benefits - - - - Operating Expenditures - - - - Grants & Awards - 388,775 - 200,000 146,772 200,000 Interest 27,985 40,447 21,376 40,000 30,000 30,000 Total Expenditures 27,985 429,222 21,376 240,000 176,772 230,000
Operating Transfers
Business Service Fee Transfer - - - - Total Operating Transfers - - - - - -
Ending Fund Balance
Designated - - - - Undesignated 1,179,275 801,171 811,935 623,935 671,963 476,963 Total Ending Fund Balance 1,179,275 801,171 811,935 623,935 671,963 476,963 TOTAL USE OF FUNDS $ 1,230,3931,207,260 $ 833,311$ $ 863,935 $ 848,735 $ 706,963
X COMMUNITY SERVICES DEPARTMENT W
Housing Conservation Program Fund
FY 2009/10 KEY PROJECTS
KEY PROGRAM SERVICES
• Monitor contract with Santa Clara County to provide administration of Housing Conservation Program
• Service Housing Conservation Program loans, including monthly loan payments and loan payoffs • Promote Housing Conservation Program in Town publications
• Provide information and referrals to interested residents
Strategic Goals Key Projects
Community Character Preserve and enhance the appearance character and environment quality of the community
Housing Conservation Program
The Town contracts with the Santa Clara County Office of Affordable Housing to administer the Town’s Housing Conservation Program. During FY 2009/10, department staff will continue to work with the County to improve the communication of program administration activities and the sharing of related data.
X COMMUNITY SERVICES DEPARTMENT W
Housing Conservation Program Fund
Performance Objectives and Measures
2005/06 Actual 2006/07 Actual 2007/08 Actual 2008/09 Estimated 2009/10 Budget 1.
a. Percentage of new Housing Conservation Program clients satisfied with service received:
100% 100% 100% 100% 100%
Activity and Workload Highlights
2005/06 Actual 2006/07 Actual 2007/08 Actual 2008/09 Estimated 2009/10 Budget 1. 1 0 1 2 2 2. 13 5 5 5 5 3. 9 6 7 9 11
Number of Housing Conservation Program rehabilitation projects completed:
Number of Housing Conservation Program loans serviced by Town:
Number of Housing Conservation Program loans serviced by Santa Clara County:
Preserve existing housing stock in Town and promote safe housing for Los Gatos residents.
Community Services Department
C O M M U N I T Y D E V E L O P M E N T B L O C K G R A N T
FUND 2 12
FUND PURPOSE
The Community Development Block Grant Program seeks to improve the quality of living for low income residents, with emphasis in the areas of affordable housing and human services. Community Development Block Grant (CDBG) Fund staff manage compliance with Title I of the Federal Housing and Community Development Act of 1974, the primary objective of which is the development of a viable urban community by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income.
BUDGET OVERVIEW
This fund contains all Town activities funded through the federal Community Development Block Grant (CDBG) Program, with the exception of the Housing Conservation Program loans, which are contained in Fund 211. The budget for this fund consists primarily of portions of staff time as required to administer the program, and CDBG-funded grants to nonprofit agencies. The funding levels for these activities, which are set by the federal government, have declined slightly over the past two years. For FY 2009/10, the total grant amount has been reduced by approximately $5,680. The General Fund will not increase its contribution to the grant program (Program 6502).
X COMMUNITY SERVICES DEPARTMENT W
Community Development Block Grant
2005/06 2006/07 2007/08 2008/09 2008/09 2009/10 Actuals Actuals Actuals Adopted Estimated Adopted SOURCE OF FUNDS
Beginning Fund Balance
Designated - - - - Undesignated - - 906 3,211 3,211 3,210 Total Beginning Fund Balance - - 906 3,211 3,211 3,210
Revenues
Intergovernmental 178,600 66,750 104,702 113,994 142,890 108,975 Other Sources - - - - Total Revenues 178,600 66,750 104,702 113,994 142,890 108,975
Operating Transfers
Transfers from General Fund 664 - - - - - Total Operating Transfers 664 - - - - - TOTAL SOURCE OF FUNDS 179,264 66,750 105,608 117,205 146,101 112,185 USE OF FUNDS
Expenditures
Salaries and Benefits 21,483 17,350 11,407 14,700 7,800 7,227 Operating Expenditures 1,068 1,088 658 910 360 360 Grants & Awards 61,681 46,681 35,564 32,730 32,730 27,050 Internal Service Charges 1,073 725 668 300 500 321 Total Expenditures 85,305 65,844 48,297 48,640 41,390 34,958
Operating Transfers
Transfer to Grant Funded CIP 93,959 - 54,100 65,484 101,500 74,017 Total Operating Transfers 93,959 - 54,100 65,484 101,500 74,017
Ending Fund Balance
Designated - - - - Undesignated - 906 3,211 3,081 3,210 3,210 Total Ending Fund Balance - 906 3,211 3,081 3,210 3,210 TOTAL USE OF FUNDS $ 179,264 $ 66,750 $ 105,608 $ 117,205 $ 146,100 $ 112,185
*Any shortfall in Fund Balance will be provided for at year end with a transfer from the General Fund
X COMMUNITY SERVICES DEPARTMENT W
Community Development Block Grant
FY 2009/10 KEY PROJECTS
KEY PROGRAM SERVICES
• Manage federal CDBG funds under a joint powers agreement with Santa Clara County, and participate in related countywide activities
• Manage the award of CDBG grants to nonprofit agencies providing human service programming to Los Gatos residents, in tandem with the Community Grant Program
• Work with the Housing Program and the Community Development Department to increase the amount of affordable housing in Town, with the use of CDBG funds
• Work with the Parks and Public Works Department to develop, fund, and complete Americans with Disabilities Act (ADA) compliance projects at Town facilities
Full Time Equivalent (FTE)
Authorized 2005/06 2006/07 2007/08 2008/09 2009/10
Town Staff Positions Funded Funded Funded Funded Funded
Community Services Dir. - 0.05 0.05 0.05 - - Administrative Analyst 0.05 0.20 0.20 0.20 0.05 0.05 Accountant/Finance Analyst - - - - Sr. Account Technician - 0.20 0.20 0.20 - -
Total CDBG Fund FTEs 0.05 0.45 0.45 0.45 0.05 0.05 CDBG FUND STAFFING
Strategic Goals Key Projects
Community Character Preserve and enhance the appearance character and environment quality of the community ADA Projects
In FY 2009/10, approximately $74,000 has been allocated to Americans with Disabilities Act (ADA) compliance projects to install curb cuts in order to make Town sidewalks accessible to those with disabilities.
X COMMUNITY SERVICES DEPARTMENT W
Community Development Block Grant
Performance Objectives and Measures
2005/06 Actual 2006/07 Actual 2007/08 Actual 2008/09 Estimated 2009/10 Budget 1.
a. Percentage of grant recipients satisfied with the grant allocation process:
100% 100% 100% 100% 100%
2.
a. The average percentage of CDBG grantee's funding that comes from the Town CDBG grant
contributions:
0.4% 0.3% 0.9% 2.2% 50.0%
Activity and Workload Highlights
2005/06 Actual 2006/07 Actual 2007/08 Actual 2008/09 Estimated 2009/10 Budget 1. 6 6 4 4 4 2. 1,294 1,276 341 340 340
Seek to improve the quality of living for low income residents, with emphasis in the areas of affordable housing and human services.
Manage compliance with Title I of the federal Housing and Community Development Act of 1974.
Total number of grant agreements administered: Number of Los Gatos residents directly served by CDBG grant-funded organizations:
Community Services Department
B E V E R A G E C O N T A I N E R G R A N T S
PROGRAM PURPOSE
This program accounts for revenues and expenses attributed to the State Beverage Container Grant. Funds will be used, in part, to offset cost associated with “Keep Los Gatos Beautiful” activities, as well as the Town’s “green” efforts.
BUDGET OVERVIEW
Any funds remaining from prior year grants will be re-appropriated to FY 2009/10 if they are not fully expended by the end of FY 2008/09.
E COMMUNITY SERVICES DEPARTMENT D
Operating Grants
2005/06 2006/07 2007/08 2008/09 2008/09 2009/10
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Intergovernmental
45502 AB2020 Bev Container Grant 7,857 7,775 7,704 - - -
TOTAL REVENUES 7,857 7,775 7,704 - - -
EXPENDITURES Salaries and Benefits 51100 Staff Salaries 571 1,263 - - - -
51300 Temporary Employees 752 - - - - -
Total Salaries 1,323 1,263 - - - -
Fringe Benefits 274 186 - - - -
Total Salaries and Benefits 1,597 1,449 552 - - -
Operating Expenditures 60010 Xerox Copies - - - - - -
60040 Recycling - Cans 1,375 3,984 - - - -
60510 Advertising - - - - - -
60513 Office Supplies 539 796 - - - -
60700 Meetings & Events 1,573 2,129 - - - -
Total Operating Expenditures 3,487 6,909 4,783 - - -
Fixed Assets Total Fixed Assets - - - - - -
Internal Service Charges 80620 Self-Insurance - ABAG - - - - - -
80687 Management Info Systems - - - - - -
Total Internal Service Charges - - 24 - - -
TOTAL EXPENDITURES 5,084 8,358 5,359 - - -
TOTAL OPERATING BUDGET 5,084 8,358 5,359 - - -
AB2020 Beverage Container Grant Program 6303 2005/06 2006/07 2007/08 2008/09 2008/09 2009/10 Actuals Actuals Actuals Adopted Estimated Adopted REVENUES Intergovernmental - - - 7,700 7,714 7,700 Service Charges - - - - Interest - - - - Other Sources - - - - TOTAL REVENUES $ - $ - $ - $ 7,700 $ 7,714 $ 7,700 EXPENDITURES Salaries and Benefits - - - 2,000 - -
Operating Expenditures - - - 5,700 2,700 7,700 Fixed Assets - - - -
- - - - - -
Internal Service Charges - - - -
TOTAL EXPENDITURES $ - $ - $ - $ 7,700 $ 2,700 $ 7,700
Grants