Hint: You can access option fields for a particular deduction record in three ways from the Pay tab of the Employee Payroll Screen. Start by highlighting the desired deduction record with your mouse as shown below:
You can directly access the Optional Fields by either double clicking the highlighted cell under the Use Optional Fields column or you can click the blue pyramid shaped icon in the Use Optional Fields column header (both circled in blue above) Additionally, you can press the F9 key while the desired deduction is highlighted. From there you can click the blue pyramid shaped icon to launch the Optional Fields screen.
If you are adding a new deduction for a child support order or other garnishment, the Sage HRMS will add all of the Optional Fields used by Garnishment Manager.
The table below indicates which optional fields are available by each garnishment type:
Optional Field Child
1GARNTYPE Required Required Required Required Required Required
2ORDPERCENT X X X X
CHILD SUPPORT DEDUCTION SETUP
The following Optional Fields are used by a Child Support garnishment:
Optional Field Description Required Comment
1GARNTYPE Garnishment Type Yes ChildSupport
9ADMINFEE Admin Fee
Enter a flat dollar amount. Garnishment Manager will add this amount to the deduction code established for Garnishment Admin Fee, subject to built in rules.
CS1CUR CS Current This is a PER MONTH amount entered from the order.
This is a PER MONTH amount entered from the NMSN notice requiring an employee’s child be enrolled in medical insurance coverage provided by the employer. This amount is not remitted to the custodial spouse but is considered in calculating limits.
CS9ARREARS CS Arrears
Enter Yes or No based on the order which will note if non-custodial parent is greater than 12 weeks past due allowing withholding limits to increase by 5%.
CS9SECFAM CS Second Family
It is the responsibility of the employee to inform you if they are supporting a second family, e.g. there are two or more orders for different former spouses, or the employee has qualifying dependents of their own.
When entering a child support order, all other fields not listed in the table above may be removed from the employee’s Optional Fields Screen for this garnishment deduction. The Optional Fields screen for a typical child support deduction will look something like this:
STATE TAX LEVY DEDUCTION SETUP
The following Optional Fields are used by a State Tax Levy garnishment:
Optional Field Description Required Comment 1GARNTYPE Garnishment Type Yes STLevy
2ORDPERCENT Ordered Percent Optional
3OVRDDPBASIS Override DP Basis Optional
4OVRDERULE Override Rule Optional
8NODEPENDTS No of Dependents Optional
9ADMINFEE Admin Fee
Enter a flat dollar amount. Garnishment Manager will add this amount to the deduction code established for Garnishment Admin Fee AND, unlike child support, the amount of the calculated garnishment will be reduced by this amount, subject to built in rules.
When entering a State Tax Levy, all other fields not listed in the table above may be removed from the employee’s Optional Fields Screen for this garnishment deduction.
The following four optional fields are typically not required and may be removed from the employee’s Optional Fields Screen for this garnishment deduction:
• Ordered Percent - use this only if the order specifies a percent of disposable pay is to be withheld. By default, it will use the disposable pay for State Tax Levy’s as defined by the applicable state.
• Override DP Basis – This only applies when used in conjunction with Ordered Percent. Use this field to change the definition of disposable pay to which the order percent is to apply. For example, if the order specifies to withhold 10% for gross pay, then you would select “Gross” in this field.
• Override Rule – This only applies when used in conjunction with Ordered Percent. Use this field to change the default setting with is “Limit.” For example, if the order indicated to withhold every dollar over or in excess of 10%
of gross pay, then you would select “Excess” in this field.
• No of Dependents – Some states (e.g. KY) provide for additional exemptions based on the number of dependents.
The Optional Fields screen for a typical state levy garnishment deduction will look something like this:
CREDITOR DEDUCTION SETUP
The following Optional Fields are used by a Creditor garnishment:
Optional Field Description Required Comment 1GARNTYPE Garnishment Type Yes Creditor
2ORDPERCENT Ordered Percent Optional
3OVRDDPBASIS Override DP Basis Optional
4OVRDERULE Override Rule Optional
8NODEPENDTS No of Dependents Optional
9ADMINFEE Admin Fee
Enter a flat dollar amount. Garnishment Manager will add this amount to the deduction code established for Garnishment Admin Fee AND, unlike child support, the amount of the calculated garnishment will be reduced by this amount, subject to built in rules.
When entering a Creditor garnishment, all other fields not listed in the table above may be removed from the employee’s Optional Fields Screen for this garnishment deduction.
The following four optional fields are typically not required and may be removed from the employee’s Optional Fields Screen for this garnishment deduction:
• Ordered Percent - use this only if the order specifies a percent of disposable pay is to be withheld. By default, it will use the disposable pay for creditor garnishments as defined by the applicable state.
• Override DP Basis – This only applies when used in conjunction with Ordered Percent. Use this field to change the definition of disposable pay to which the order percent is to apply. For example, if the order specifies to withhold 10% for gross pay, then you would select “Gross” in this field.
• Override Rule – This only applies when used in conjunction with Ordered Percent. Use this field to change the default setting with is “Limit.” For example, if the order indicated to withhold every dollar over or in excess of 10%
of gross pay, then you would select “Excess” in this field.
• No of Dependents – Some states (e.g. ND, SD & TN) provide for additional exemptions based on the number of dependents.
The Optional Fields screen for a typical creditor garnishment deduction will look something like this:
Federal law for ordinary creditor garnishments (not support, bankruptcy or any state or federal tax) weekly amount may not exceed the lesser of two figures: 25% of the employee’s disposable earnings or the amount by which an employee’s disposable earnings are greater than 30 times the federal minimum wage currently at $7.25. State laws may differ from the federal law.
STUDENT LOAN DEDUCTION SETUP
The following Optional Fields are used by a Student Loan garnishment:
Optional Field Description Required Comment 1GARNTYPE Garnishment Type Yes StudLoan
2ORDPERCENT Ordered Percent Enter the amount on the order, typically not more that 15%
9ADMINFEE Admin Fee
Enter a flat dollar amount. Garnishment Manager will add this amount to the deduction code established for Garnishment Admin Fee AND, unlike child support, the amount of the calculated garnishment will be reduced by this amount, subject to built in rules.
When entering a Student Loan garnishment, all other fields not listed in the table above may be removed from the employee’s Optional Fields Screen for this garnishment deduction.
The Optional Fields screen for a typical creditor garnishment deduction will look something like this:
The Higher Education Act authorizes the Dept. of Education’s guaranty agencies to garnish up to 10% of the disposable earnings to repay defaulted federal student loans. Such withholding is also subject to the provisions of the federal wage garnishment law, but not state garnishment laws. Unless the total of all garnishments exceeds 25% of disposable earnings, questions regarding such garnishments should be referred to the agency initiating the withholding action
Student loans can be obtained through the federal government, state government, private loans and guarantor agencies.
Garnishment Manager only follows federal rules for student loans. Check the garnishment order as criteria for calculating disposable income can vary by state agencies. It is possible in certain circumstances, to process a state agency student loan using the Creditor Garn Type.
FEDERAL AGENCY DEDUCTION SETUP
The following Optional Fields are used by a Federal Agency garnishment:
Optional Field Description Required Comment 1GARNTYPE Garnishment Type Yes FedAgency
2ORDPERCENT Ordered Percent Enter the amount on the order
9ADMINFEE Admin Fee
Enter a flat dollar amount. Garnishment Manager will add this amount to the deduction code established for Garnishment Admin Fee AND, unlike child support, the amount of the calculated garnishment will be reduced by this amount, subject to built in rules.
When entering a Federal Agency garnishment, all other fields not listed in the table above may be removed from the employee’s Optional Fields Screen for this garnishment deduction.
The Optional Fields screen for a typical creditor garnishment deduction will look something like this:
The Debt Collections Improvement Act authorizes federal agencies or collection agencies under contract with them to garnish 15% of disposable earnings to repay defaulted debts owed the US government.
Use the federal agency garnishment type for non-tax debts owed to federal agencies such as food stamp fraud or overpayments or lost military property.
IRS LEVY DEDUCTION SETUP
The following Optional Fields are used by an IRS Levy garnishment:
Optional Field Description Required Comment 1GARNTYPE Garnishment Type Yes IRSLevy
5FILINGSTAT Filing Status Yes Please refer IRS publication 1494 for the definition
6NOEXEMPT No of Exemptions Yes Please refer IRS publication 1494 for the definition
7BLIND65EXP 65/Blind Exemptions Yes Please refer IRS publication 1494 for the definition
9ADMINFEE Admin Fee
Enter a flat dollar amount. Garnishment Manager will add this amount to the deduction code established for Garnishment Admin Fee AND, unlike child support, the amount of the calculated garnishment will be reduced by this amount, subject to built in rules.
When entering an IRS Levy garnishment, all other fields not listed in the table above may be removed from the employee’s Optional Fields Screen for this garnishment deduction.
The Optional Fields screen for a typical creditor garnishment deduction will look something like this: