GENERAL GOVERNMENT PROGRAM Assessor Applications

ALCAP - Alameda County Assessor's Project for secured property has been replaced by IMPROVE, query access remains for historical data.

AAB APPEALS - online and batch, the system is used to track appeals of assessments via interface with the Assessor's IMPROVE system.

CUPS - County Unsecured Property System maintains the value of all unsecured property in Alameda County. Batch = 52, CICS = US.

IMPROVE - The Integrated System to Manage Property Value is a LAN/WAN PC System with an integrated relational database. It supports real property valuation and surrenders for the Assessors department.

PROP: Property Value - Allows the public the convenience of doing property values and tax lookup via the web.

PVAL: IMPROVE Web Interface - Allows the public using specific workstations at the assessor's office and all county workers to query IMPROVE data using the web

CSA - Comercial Sales Analysis. Allows Assessor to perform sales analysis for appraisals of the commercial properties

ESDR - automated interface between eSDR and CUPS allowing business property records to be transferred to CUPS from eSDR.

IMAGING- recorded & assessor docs Internet Website - Assessor's website

Auditor Applications

Auditor AB8 Taxes - Establishes tax rates, accounts for all tax payments, and apportions receipts among County and non-County agencies.

Auditor AB8 Taxes (TXAB) - Online tax rate maintenance.

Automated Secured Corrections (ASC) - allows user to import secured property corrections from IMPROVE, make corrections and send to back end tax collector system.

Auditor Supplemental Correction System (TSAD) - allows auditor to add and edit corrections to the Supplemental tax roll.

Auditor Apportionment - Apportions tax collections to various county and public agencies.

SAUCR - Unsecured Auditor's Corrections - processes and audits corrections to the unsecured property taxes as surrendered to the Auditor by the Assessor.

ADI County (Automated Data Input) - Web application that allows users to input mainframe data from desktop PC's for Auditor and ITD jobs.

ALCOLINK Financials - Countywide system Includes: Accounts Payable. To track invoice

payment, distribution of expenditures related to invoices and write warrants General Ledger. Collects Countywide financial information and produces Countywide financial statements. Asset Management tracks and reports depreciation of Countywide assets .Purchase Order - see GSA

ALCOLINK Human Resources - Countywide Payroll, Time & Labor and Personnel Management system. See HRS Human Resources & Benefit Administration systems.

ALCOLINK Warrant Recon - All warrant recon for County bank accounts has been moved into ALCOLINK Financials, including accounts which are not part of ALCOLINK system. This includes CalWIN, ACOE school districts, Hayward and Livermore Parks and Recreation, and Ohlone and Peralta junior colleges.

Tax Analysis Website - internet website allows public to search for AV tax rates by parcel number, situs address, city or unincorporated area, or TRA, to compare AV tax rates, and to lookup the latest contact information for special assessments.

Central Collections: FHO Interface - Automates the sending and set up of collection cases due to court charges (Criminal and Traffic) from Courts to Central Collections.

Central Collections Internet - Web Payment application - allows external users to pay Court Fines and other payments due to the County, and provides an automated interface to feed those payments to CUBS (CCWEBPAY)

Central Collections IVR - Web Service - provides a credit card payment interface to support

external users who are paying by phone using the ATI system. Also provides an automated interface to feed those payments to CUBS (CCOLL_IVR)

Central Collections Intranet - Web Payment application - allows internal users to make payments for users who have phoned in their payment or appeared in person to pay via credit card

Small, Local and Emerging Business (SLEB) - (inter & intranet) Allows departments to search for vendors in Alameda County that provide goods and services to meet their needs. This program promotes economic development for the County. Vendors can update their own business

information. subsystems include SLEB Maintenance, SLEB Query, SLEB Update, SLEB Reports, SLEB Vendor E-mail

Elation Systems WebServices Integration - ALCOLINK Financials developed webservices to and from the Elations Systems Inc. website, which is used for monitoring contract compliance and labor compliance for County contracts.

Imaging - Compliance and SLEB Certification

Official Public Records Online Order System (OPR) - Allows ordering of copies of Public Records and Fictitious Business Name statements via internet and orders processed on Intranet. Queries HART Anthem database

OPR Maintenance - Intranet application that allows the orders to be processed and credit cards to be charged

e-commerce application for Birth, Death and Marriage Certificates (BDM) - Allows the online web ordering of vital records for birth, death and marriage certificates by using credit cards for payment.

BDM Maintenance - Intranet application that allows the orders to be processed and credit cards to be charged

Internet Website - Recorder's office website

County Administrator Applications

Budget Request System - Facilitates the submission of departmental budget requests to the CAO.

Salary Sheets Generator - This is a web based report system that generates the Salary Sheets on request. It is used by the Departments to access their own Salary Sheets without the need to request paper reports from the CAO.

S&EB System. (CAO ADMIN) - Salary & Employee Benefit System generates salary sheets and benefit budget calculations for use in the development and tracking of the Countywide budget.

CAO Admin - Used to maintain Budget tables and security.

Countywide Budget System - Used by the CAO to maintain the Current Year Budget and to develop the Next Year's budget.

Budget Book System - Produces graphs and tables from the Budget System for the annual Budget Book.

CAO Projection System - Takes actuals from ALCOLINK and projects expenses over the entire year to see if Departments are overspending.

Quarterly Department Projection System - Extracts data from ALCOLINK (Ledger Card) and Budget (quarterly) for Departments to use to make Budget adjustments..

PREQ Approval System (CAO Analyst) - Used by CAO Analysts to approve PREQ Position Requests. Applies the position and funding changes to the Budget.

HR Position Interface to Budget "PREQ" - Used by HR to view and report the HR related information in the Budget System

Auditor Position Interface to Budget "Audtr" - Used by the Auditor to view and report the Budget related information.

Budget Interfaces: Used to pass data between Budget and ALCOLINK HRMS - Payroll Actuals: Transmitted to Budget Biweekly

- Item Rates : Transmitted to Budget Daily, except during Budget Season

Budget Interfaces - Used to pass data between Budget and ALCOLINK Financials

- Financial Actuals, Encumbrances & Adjs - Transmitted to Budget Monthly

- Approved Budget - Transmitted to ALCOLINK by the Annual Budget Roll

Budget Interfaces - Used to pass data from Payroll to Budget. - Payroll Actuals: Transmitted to Budget Biweekly

CBO Mapping - Internet site for mapping Community Based Organizations Has an intranet component for internal updates and geocoding via EGIS

CAO Internet Website - Internet Home Page for CAO

Data Finder - Internet web site allows community members to search for documentation for specific categories.

Data Finder Maintenance - Intranet application that allows the CAO's office to update the links to the documentation

Intranet Website

Women Hall of Fame - This is a web application and is published on the internet. It allows users to nominate women from Alameda County for their outstanding achievements and contributions in the field of science, health, community service etc. The nominations are opened for a certain period of time in a year. The administrator version is used by the CAO users. It allows them to accept or reject the nominations. It also allows them to search and list applications. The nominee’s location in search result is listed on Google Maps with additional information like: name, status, and link to the

application.

Leadership Academy - This is a web application and is published on the internet. It has the

following multiple versions: Adult and Youth Leadership Academy. It allows user to submit application for participation in the free sessions provided by Alameda County where the participants learn about Alameda County (mission, budget department, and services) and also practice communication skills. The application process is opened for a certain period of time in a year. The administrator version is used by CAO users. It allows CAO users to accept or reject applications. It also allows them to search and list applications. The prospective participant’s location in search result is listed on Google Maps with additional information like: name, status, and link to the application.

DEAConf - Disability Conference - This is a web based application and is published on internet and intranet with different functionality. The internet version allows county and non-county supervisors and managers to register for the Disability Employment Awareness Conference and Training. The intranet version allows CAO users to manage registrations, workshops, and conference agenda.

CBO Mapping - This is a web based application and is published on internet and intranet with different functionality. The intranet version of this application allows users to enter the address, work hours, phone numbers, etc., for the community based organization(CBO) that provide service(s) for Alameda County residents. The internet version allows users to search the CBO's by street address, city, and/or CBO name. The CBO location in search results are displayed on Google Maps with additional information like: address, description, work hours and phone numbers.

Diversity Language Study Application - allows public facing employees to record the languages they encounter in a given time period

RMU Calendar - displays calendar of events on internet

RMU Calendar Maintenance - allows for the updating of the calendar via the intranet

Agenda Index System - Maintains a cross-reference of subjects and file numbers for Board Agenda items.

Boards and Commissions - Tracks boards & commissions and the seat positions associated with them. History is logged when a seat position changes. Generates reports and posts information to the County website for the Clerk of the Board.

AAB - Assessment Appeals Boards System tracks property assessment appeals from receipt of request through the final disposition (involving the assessor and hearings before the assessment appeals board). Includes viewing images of the Appeals documents.

Claims Tracking - The Claims system tracks claims against the County. Includes viewing images of the actual complaints.

CBS Scanning - Scans (and Indexes) documents imaged for the AAB, Claims, Maps, and Miscellaneous Image Viewing applications.

Miscellaneous Image Viewing - Provides forviewing a variety of miscellaneous documents & board agenda items.

MAPS - Tracks the multiple steps involved in processing tax payments for new maps (from the initial receipt of deposit through the final payment of taxes). Multiple deposit types are processed.

CBS Office uses system to coordinate the effort involved between multiple county departments and the parties filing the request. System prompts the CBS user through different processing steps, depending on the value of the data. Automatically generates needed (merged OLE) forms and letters from within the appropriate processing steps. Reports can be printed. Includes viewing images of scanned documents.

Agenda Submission - This is a web based application and is published on the intranet. This application is used by all departments in the county. It allows users to submit Board Letters and Supporting documents to the CAO Analyst. An email notification is generated for the CAO Analyst when a new board letter is uploaded. The CAO Analyst can make correction to the uploaded document.

iPad BOS Agenda Download - This is a desktop application and is installed on the clerks machine in the Clerk of the Board office. This application merges the agenda and it’s supporting documents to a cross-linked PDF file. This PDF files is copied on the internet location. An email notification is sent out to all users when the PDF File is created. The internet users can now download this PDF file to their iPad or PC from the link provided in the email. iAnnotate application is required if downloading on iPad.

Granicus - This is a third party application and the vendor is Granicus. This application is used to broadcast live audio and video meetings from the Board of Supervisors chamber. The agenda and related documents are attached to the meeting. The meetings are later archived and listed on the Granicus View Page for on-Demand use. Granicus Live Manager is used during the meeting to capture agenda items. Granicus Media Manager is used to manage the meetings. Media Vault and Stream Replicator are on site servers and help in live streaming of meetings to intranet users.

Granicus Podcast - This is a third party application and the vendor is Granicus. As the BOS

meetings are archived they are also made available to download on the PC and mobile device via the Granicus View page. The downloaded meetings are not attached to agenda to agenda items.

Calendar - Internet calendar to provide citizens and county workers to lookup Board meetings and Committee meetings. Provide agenda and minutes for the meetings.

Press Release - To provide public with news announcement and press releases on Internet

Press Release Maintenance - Intranet application to allow posting of press releases

Personnel and Labor Relations Applications

PREQ Position Request System - Provides for Department entry of Position Changes (adds, transfers, deletes, reclassifications) and approval by CAO and Central HR. Approved Position Requests update the Budget System and the ALCOLINK HRMS System.

PERL - PERsonneL is a Pre-Alcolink Legacy system of worker information which includes work assignments, tenure and seniority tracking and payroll history prior to Dec 2002. Seniority extracts (for ALCOLINK) and a limited daily process are still run.

Salary Survey - Used to compare equivalent Job classes and salaries with other government Agencies.

HRS Call Tracking - This application is implemented in Alcolink. It allows the EBC user to

enter/update calls made by county employees regarding their benefits, reimbursements etc.It also tracks calls and generates reports. It provides employees real time data from Alcolink. The calls can be searched and updated.

Employee Benefits FileNet - This application is implemented in FileNet. The EBC staff scans county employee's benefits related documents using KoFax and indexes them with Employee Number, Name, Document Type etc. The documents are processed and moved to FileNet where they can be updated, deleted, and searched. The documents are source controlled and can be emailed to users on demand.

Imaging HR Exam Certification - Facilitates the disbursement of Exam Certification Lists and Application packets to the Departments via Imaging. Central HR scans applications and certifications. Departments can view and print these from the Intranet.

Imaging - HR Payroll cards used internal by HR for their archived cards kept over the years.

ALCOLINK Countywide Human Resources - Personnel Management and Benefit Administration systems see Auditor Payroll, Time & Labor.

Employee Benefits Center Call Tracking System - Program developed inside of ALCOLINK HRMS to allow the EBC to track calls from employees and view pertinent employee information all in one page.

Salary Ordinance - Provides ability on internet and intranet to search classification information

Internet websites - HRS, Conference Center, Employee Services Center & Intranet web sites.

General Services Agency Applications

ALCOLINK Purchasing - Handles and tracks multiple phases of procurement (quotation, requisition, purchase order, receiving) of goods for all departments within the county.

Space Charge - GSA's system within ALCOLINK to allocate building and maintenance charges to Departments based on space usage within buildings.

Alpha Paging (Intranet) - Allows county users to send text messages to pagers. Uses vendor Inforrad WatchIt software for sending the messages.

Purchasing Contracting Opportunities - Provide public easy access to current and future contracting opportunities

Sole Source - Internet application that provides public easy access to sole source contract opportunities

Future and current contracting Maint - Intranet application to maintain contract information

Sole Source Maint - Intranet application to maintain contract information

GSA Calendar of Events - Internet calendar to provide public list of upcoming events for GSA Purchasing

GSA Calendar Maintenance- Intranet application that allows GSA to update their calendar items

Online Vendor Application Form - allows vendors to apply for approval online

Contracts Awarded Site - provides contract award information for projects that are posted on the Current Contracting Opportunities and Sole Source. Interfaces with ALCOLINK and the Elation Compliance System to provide the current contract value, start and end dates, along with contractor and subcontract information including change orders.

Imaging - Purchasing

Internet Website - GSA website, Veteran building website

Intranet Website

GSA Childcare Calendar - Internet calendar allows public to lookup Childcare Committee meeting schedules and provide agenda and minutes for the meetings

Childcare Calendar Maintenance - intranet application that allows updating of calendar items

Treasurer - Tax Collector Applications

Secured Collections - Bills and collects payments for all current secured and supplemental property taxes.

Tax Collector Secured Tax Inquiry (TPAY) - Allows user inquiry into the current secured and supplemental tax bills. TaxTools replaces. Used only by ItemAge remittance processing app for Virtual Stub, preventing retirement until a new interface can be implemented.

Tax Collector Secured Collections Balancing (TSAC) - allows user to balance secured and supplemental payments prior to posting to tax roll.

TCUPS - Tax Collector's Unsecured Property System bills and collects payments for all current and delinquent unsecured property taxes.

SDS - Secured Delinquent System performs accounting for secured defaulted property.

Business License - vendor supplied client-server system for running the County Business License Tax office.

Business License Payments (new license) - web-based application allows the owner of a business operating in unincorporated areas of the County to apply for an initial business license.

Business License Web Renewal - web-based application allows the owner of a business operating in unincorporated areas of the County to renew an existing business license.

TaxTools - web-based integrated set of tools for Treasurer-Tax Collector office functions. Includes tax bill search and inquiry, payment inquiry, accounting reports, and tax defaulted land reports.

Prop TaxPublic - web based application that allows taxpayers to view as PDF documents their current and prior year secured, supplemental and unsecured tax bills and to pay eligible bills by credit card and ACH (echeck).

IVR (PropertyTaxIntraWeb) - an Interactive Voice Response system provides the public with telephone access to up-to-date information about their property assessments and taxes, with an option to pay by credit card. The IVR application is supported by the vendor (ATI). The web application PropertyTaxIntraWeb handles the XML requests from the IVR and is supported by ITD.

ADI Tax (Automated Data Input) - Web application that allows users to input mainframe data from desktop PC's for Tax Collector mainframe jobs.

Remittance Processing and Cashiering - Automated check handling and bill processing, Treasurer checks, virtual stub, NCR receipts. Application is owned by Tax Collector and supported by vendor (Creditron).

Imaging - Deferred Compensation

Tax Collector Documents - Allows Tax Collector staff to generate letters and forms for internal and