Type B travel can be to many different locations within a state or region; therefore, agencies can authorize travel to seven states or up to six states and a maximum of one region in lieu of showing specific cities/counties within states. When using a region designation, show it in the City, County or Region field and leave the State field blank.
Example: Forest Service locations could authorize travel within Region 001 and California, Nevada, Idaho, Wyoming, Oregon, and Utah.
Note: (1) To use a region designation, the agency must have previously established the
region in NFC’s Table Management System. Contact NFC’s customer support personnel at 504-255-4851 for more information. (2) Region codes can only be used for Type B Authorizations. When a Region is authorized, it must be keyed in on the first line of the itinerary. Lines 2 through 7 of the itinerary can then be used to key in cities/counties and states outside of the region entered in line 1.
• To system generate a domestic or nonforeign area outside CONUS city or
county from the Per Diem Table pop-up, press [?] at the blank field. The Per
Access Level 1
(Data Entry)
Type B authorization, a pop-up is displayed to select either the domestic or
foreign per diem table or the region table pop-up. The pop-ups provide all data stored in the tables.
• To select a location from the pop-up, highlight the line with the location and
press [Enter]. The data is system generated in the appropriate fields.
Tip: To move quickly to the top of an alphabetical list, press the first letter of
the city. To move to the top of the list, press [Ctrl][Page Up] and to move to
the bottom of the list, press [Ctrl][Page Down].
• If a domestic or nonforeign area outside CONUS city that does not exist in
the Per Diem Table is keyed in and the per diem will be authorized as subsistence, Access Level 2-4 users will have the option to add the location to the Per Diem Table in Field 23, Expenditures.
• If a foreign location code is required for a foreign travel authorization, the
code must exist in the PC-TRVL Foreign Per Diem Table. To system
generate a foreign location code, press [?]. At the pop-up, highlight Foreign
and press [Enter]. The Foreign Per Diem Table pop-up provides all the valid
locations stored in the table. It is in alphabetical order by city name. To select a foreign location code from the pop-up, highlight the line for the
location and press [Enter]. The foreign location code is system generated in
the appropriate fields.
Tip: To move quickly to the top of an alphabetical list, press the first letter of
the city.
• If a region code is required for a Type B authorization, the region must exist
in the PC-TRVL Region Table. To system generate a region code from the
Region Table pop-up, press [?]. At the pop-up, highlight Region and press
[Enter]. The Region Table pop-up provides a list of all valid region codes stored in the Region Table.
Note: The Region Table pop-up also is displayed if an incorrect number is entered.
To select a region code from the pop-up, highlight the line with the region
code and press [Enter]. The region code is system generated in the To City
field.
Tip: To move quickly to the top of an alphabetical list, press the first letter of
the city.
Country Cd numeric field; max. of 3 positions
This field is for foreign TDY travel only. Key in the 3-position numeric NFC-assigned country code for the country of temporary duty travel.(See the
Appendix to the Travel System procedure for a list of valid codes).
OR
Press [?] to display the Itinerary pop-up. Highlight the Foreign option and press
[Enter]. The Foreign Per Diem Table pop-up is displayed. This pop-up lists all foreign locations and the associated foreign location codes currently stored in
your PC-TRVL Foreign Per Diem Table. Highlight the applicable location code
and press [Enter]. The foreign location code is generated in the entry field.
Tip: To find a specific location quickly, key in the first letter of the country name.
Example: Record the destination foreign country of Algeria as
125
City Cd numeric field; max. of 4 positions
This field is for foreign TDY travel only. This field is system generated if you
selected the country code from the Foreign Per Diem Table by pressing [?]
while the cursor was in the To Country CD field. If you keyed in the country code yourself, you must also key in the city code as follows:
Key in the 4-position numeric NFC-assigned city code for the city of temporary
duty travel (see the Appendix of the Travel System procedure for a list of valid
codes).
Example: Record the destination foreign city of Algiers (Algeria) as
1000
City or County or Region alphanumeric field; max. of 20 positions Complete this field as follows:
• For foreign travel, this field is system generated.
Example: The destination foreign city of Algiers (Algeria) is recorded as
Algiers
.• If a region is being authorized for Type B travel, key in the 3-digit region
code.
OR
Press [?] to display the Itinerary pop-up. Highlight the Region option and
press [Enter]. The Region Table pop-up is displayed. The Region Table
pop-up lists all regions currently established in the PC-TRVL Region Table.
Highlight the applicable region code and press [Enter]. The region code is
system generated in the entry field. Remember that you can only use one
region code per AD-202.
Tip: To find a specific region code quickly, key in the first digit of the region
code.
Example: Record travel to Region 001, key in
001
.• If you are authorizing Type B travel to specific states in lieu of specific
cities/counties or a region code, leave this field blank. Press [Enter] until the
cursor is positioned in the St field.
• If specific cities/counties are being authorized for travel within CONUS and
nonforeign areas outside CONUS (e.g., Alaska, Hawaii, Puerto Rico, etc.), key in the city or county name (see the supplemental guidelines below under
Travel Within CONUS and Travel To Nonforeign Areas Outside of CONUS). OR
Press [?] to display the Itinerary pop-up. Highlight the Domestic option and
Access Level 1
(Data Entry)
per diem locations currently stored in your PC-TRVL Per Diem Table.
Highlight the applicable location and press [Enter]. The location is system
generated in the entry field.
Travel Within CONUS
• If a locality is a key city as identified in Appendix A of Section 301 in the
FTR, enter the city name. The city name must be shown exactly as listed in
Appendix A, including punctuation. Abbreviations cannot be used.
Example: (1) The city of St. Louis (Missouri) must be shown as
St. Louis
Notice that the period was entered behind St because it is shown that way in Appendix A of the FTR. (2) Loveland, Colorado, is a key city and is listed in the County And/Or Other Defined Location column of Appendix A of the FTR as City Limits of Loveland (see Larimer County).Therefore, agencies must show
Loveland
as the location name.• If a locality is not a key city but is located within an area identified in the
County And/Or Other Defined Location column of Appendix A of the FTR, key in the appropriate location name shown in the column. Do not key in the city name. The location name must be spelled exactly as listed in
Appendix A, including punctuation. Abbreviations may not be used.
Note: Agencies should show the actual locality name on the Remarks screen.
Example: (1) Mandeville, Louisiana, is not a key city but is located in St. Tammany Parish (county), which is listed in Appendix A of the FTR.
Therefore, agencies must show
St. Tammany
instead of the city name ofMandeville. Notice that the period was entered behind St because it is shown that way in Appendix A of the FTR. (2) Davis-Monthan Air Force Base, Arizona, is not a key city but is listed in Appendix A of the FTR as Pima County; Davis-Monthan AFB. Therefore, agencies must show
Davis-Monthan AFB
as the location name. (3) Jackpot, Nevada, is nota key city but is located in Elko County which is listed in Appendix A of the FTR as All points in Elko County excluding Wendover. Therefore, agencies
must show
Elko
instead of the city name of Jackpot.• If a locality is not a key city and is not located within a county specifically
listed in Appendix A of the FTR, key in the city name. In this case, the traveler is entitled to the standard CONUS rate.
Travel To Nonforeign Areas Outside of CONUS
• If a locality is specifically identified in the Department of State’s (DOS)
monthly publication, Maximum Per Diem Allowances for Foreign Areas, Section 925 (A Supplement to the Standardized Regulations), key in the city name. The city name must be shown exactly as listed on DOS’ publication,
including punctuation.
Example: The city of Ft. Wainwright (Alaska) must be shown as