Guided Demonstration 1 - Configuring Rate Distances

Configuring a Rate Distance

1. Click Contract and Rate Management > Power Data > Contracts > Rate Distance.

2. Click Search at the bottom of the page.

OTM ships with certain rate distance records.

3. Click New at the top of the page.

• OTM uses the information on the rate distance to determine how to calculate the distance from one location to another location.

• OTM uses the distance type and takes into account the distance cutoffs for estimating purposes.

• Rate distance is used to either estimate or lookup distance when calculating a rate or simulating service time.

4. Select a Distance Type of ESTIMATE.

When selected, OTM estimates the distance based on the latitude/longitude values on the locations.

5. Select a Distance Type of LOOKUP.

When selected, OTM uses pre-defined distance values to determine the distance. These values can be entered into OTM through the Shipment Management > Power Data >

Geography > Distance menu option. Or, OTM can communicate with third party software to lookup distances.

6. Mark the Estimate Allowed check box.

When this check box is marked, OTM will use the pre-defined distance value if one exists or estimate the distance using the latitude/longitude values on the locations. The distance type should be set to LOOKUP if you selected the Estimate Allowed check box.

7. Enter a Short Distance Cutoff of 10 MI.

8. Enter a Short Distance Factor of 1.6

• To better estimate the distance, OTM multiples the estimated distances which are shorter than the short distance cutoff with the short distance factor and uses the resulting value as the distance.

• In this example, for distances less than 10 miles, OTM multiples the calculated distance by a factor of 1.6.

9. Enter a Long Distance Cutoff of 110 MI.

10. Enter a Long Distance Factor of 1.1

• To better estimate the distance, OTM multiples the estimated distances which are longer than the long distance cutoff with the long distance factor and uses the resulting value as the distance.

• In this example, for distances greater than 110 miles, OTM multiples the calculated distance by a factor of 1.1.

• If the estimated distance value falls between the short distance cutoff and long distance cutoff values, OTM prorates the distance factor between the defined factors.

11. Note the External Distance Engine ID.

Instead of entering specific distances into OTM, OTM can communicate with third party software to lookup distances. Please refer to the latest documentation for a current list of supported software.

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Guided Demonstration 1 - Configuring Rate Distances

Configuring Distance in OTM

If you select a Distance Type of LOOKUP, OTM uses pre-defined distance values to determine the distance. These values can be entered directly into OTM or OTM can communicate with third party software to lookup distances. Let’s look at where you can set up these pre-defined distance values within OTM.

12. Click Shipment Management > Power Data > Geography > Distance.

13. Enter a Lane ID of AZ-SD.

14. Click Search at the bottom of the page.

OTM displays the Distance results page.

15. Click the ID.

OTM displays the Distance Lookup view page.

Each distance in OTM must specify a lane ID, a rate distance ID, and a value.

16. Click the Lane ID of AZ-SD.

OTM displays the Lane Definitions view page in a new window.

• The lane connects two geographic points. The geographic points can be specific, such as a street address, or more general, such as a state or region.

• For distances, lanes define the start and end point to which the distance value applies.

In this example, the lane is general from Arizona to San Diego, California.

• If you are using distance values to calculate rates, you are going to want your distances to be very specific.

17. Close the Lane Definitions view page.

OTM returns to the Distance Lookup page.

• Note the Rate Distance ID. This tells OTM how to calculate the distance. OTM ships with three options:

− ESTIMATE – OTM estimates the rate distance based on the latitude and longitude on the locations.

− LOOKUP ONLY – OTM uses the distance tables or a third-party software package to calculate distance.

− LOOKUP ELSE ESTIMATE – OTM first tries use the distance tables or a third-party software packaged to calculate distances. If a result is not returned, then OTM estimates the distance based on the latitude and longitude on the locations.

• Note the Value. This is the distance value which applies to the lane specified in the Lane ID field.

• In this example, the distance from Arizona to San Diego, California is 355 miles.

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Lesson 26: Configuring Rate Service

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In document D81894GC10_ag.pdf (Page 167-170)