After you make your selection from the Transaction Type menu, the header screen appears.
Field Description
Batch ID If you elected to have the system assign batch numbers in the Resource Manager Options and Interfaces function, the batch number appears.
Otherwise, enter the number of the batch the transaction belongs to, or press Enter to skip this field. You cannot use the number of a batch that another workstation is using. If you use the Maintenance (F6) command, the Batch Control function is temporarily called up.
Trans No The system assigns a unique number to each transaction.
To change a transaction, enter the number of the transaction.
To delete the entire transaction, use the Delete (F3) command.
Location If you entered a default location ID when you set up the company, the ID appears. If you change the ID of the location you are selling the items from, the description of the location appears for verification.
If you did not enter a default location ID, enter the ID of the location you are selling the items from.
Sold to Enter the ID of the customer you are selling goods to or entering credits for. If you use the Maintenance (F6) command, the Customers function temporarily appears. (You cannot use the Maintenance command to delete customer records.) After you enter the ID, the customer’s name and address appear. If the customer is on credit hold, a message which states that fact appears. Press Enter to remove the message.
Sales Rep 1/Percent Accept the default ID of the sales rep who usually sells to the customer, or enter a different ID.
Then enter the percentage of the sale on which you want to base the sales rep’s commission, or press Enter to base the commission on 100 percent of the sale. If you are entering a miscellaneous credit, enter the commission percentage the sales rep received on the original sale.
Sales Rep 2/Percent Accept the default ID of the second sales rep involved with the transaction, or press Enter to skip this field.
Field Description
Transactions Daily Work • CHAPTER 5
Then enter the percentage of the sale on which you want to base the sales rep’s commission, for miscellaneous credits, enter the commission
percentage the sales rep received on the original sale.
The sum of the commission percentages cannot exceed 100.
Cust Level If you assigned a customer level in the customer record, it appears. You can enter a different customer level only if you elected that option in the Resource Manager Options and Interfaces function. If Accounts Receivable interfaces with Inventory and you use the Maintenance (F6) command, the Inventory Customer Levels function temporarily appears.
If you are entering a miscellaneous credit, enter the customer level from the original invoice.
Terms Code Accept the default terms code, or enter a different code. If you use the Maintenance (F6) command, the Terms Codes function temporarily appears. (You cannot use the Maintenance command to delete terms codes.) After you enter the code, the
description and percent for the payment terms of the transaction appear.
If you are entering a miscellaneous credit to reverse an invoice, accept the default terms percentage and number of days, or enter the terms that were used for the original invoice.
Order No To identify the transaction, enter the sales order number or the customer’s purchase order number.
Ord Date If you entered an order number, enter the order date.
Field Description
Inv No If you assigned an invoice number to the transaction, enter the number.
If you enter an invoice number and then print the on-demand invoice, the number you enter here is used. If you use the Print Invoices function instead, a different number is assigned to the invoice.
If you elected not to use prenumbered invoices in the Resource Manager Options and Interfaces function, existing invoice numbers are not overwritten. If you elected to use prenumbered invoices, your invoice numbers are overwritten.
If you frequently assign invoice numbers before entering the transactions, print the Sales Journal (see page 6-7) before and after you print invoices to check for differences in the numbers. The invoices and the ARINxxx file must agree so that customer payments are applied correctly.
If you are reversing an incorrect invoice, enter its number.
Inv Date If you entered an invoice number, enter the invoice date.
Ship to Enter the shipping address code. Use the Inquiry command to view all available addresses for the selected customer. Select the address you want. You are returned to the main screen.
If you use the Maintenance (F6) command, the Ship-to Address function temporarily appears. (You cannot delete ship-to addresses that you access through the Maintenance command.) After you enter the code, the address appears if the code is in the
Field Description
Transactions Daily Work • CHAPTER 5
You can skip the Ship To box and still enter shipping information in the fields immediately following it.
You can enter four lines of address information, a city, state, zip or postal code, and country code. You might want to enter information in these fields if the ship-to code is not on file and you do not want it on file, but you still want to enter new data for the transaction.
If you are entering a miscellaneous credit, you can skip this field.
Ship Method Enter the code for the shipping method.
Ship Via If you entered a shipping address code, the means of shipment appears. Accept it, or enter a different means.
If the shipping code you entered is not on file, enter the means of shipment.
If you are entering a miscellaneous credit, you can skip this field.
Pick Slip No Enter a picking slip number, or press Enter to skip this field.
If you are entering a miscellaneous credit, you can skip this field.
Ship Date If you entered a picking slip number, enter a shipping date, or press Enter to skip this field.
If you are entering a miscellaneous credit, you can skip this field.
GL Period Press Enter if you want to post the transaction to the default period, or enter a different period.
If you enter an invoice in one period and then ship it in a different period, the GL period adjusts
accordingly.
Field Description
When you save the header information, the line-item entry screen appears.
Taxable If any part of the transaction is taxable, select the check box (or enter Y in text mode); if not, clear the box (or enter N in text mode).
Tax Group Enter the group where the tax is to be applied—
even if the transaction is not taxable. If you use the Maintenance (F6) command, the Tax Groups function temporarily appears (see the Resource Manager User’s Guide). After you enter the tax group, the description of the group appears.
Description Accept the default description of the tax group, or enter a different description.
Field Description
Transactions Daily Work • CHAPTER 5