1. Sign in using a system administrator account.
2. Open Course Management (under the Courses menu) 3. Click New Course
4. Type any six character class code and click Verify Availability to make sure it is available. The system will automatically capitalize your entry.
Make a note of the class code here: _______________
a. If the class code you type is not available, keep trying new class codes until you find one that is not being used. In practice, LEAs will develop their own system of numbering class codes.
5. For source type your name followed by the word "Training" (e.g., John Doe Training)
6. Type as the class description "Using candy to motivate lazy students"
7. Complete the rest of the form with these values. Leave the other values at their default
a. Renewal credits: 20 b. Tech Comp? Yes c. Tech Comp Credits: 10 d. Principal Credits? Yes e. Principal Credits: 5
f. High Quality Staff Development? Yes 8. Submit the form.
a. The system will write a confirmation message and then open the Assign Continuing Education Class form.
9. Now you will grant the credit to all licensed employees of Mayberry Elementary. Using the calendar control, select a completion date of
11/01/2005. (You must use this date for the remaining tasks of this exercise.) On this date, the course was cut a little short. Change the values for
Semester Hours and Principal Credits to 4.
10. Click the By Site link. This will launch the Employees by Site form.
11. Click Show All Sites and select Mayberry Elementary.
12. Select Show only employees with a primary assignment at this site.
13. Since only licensed employees attended this training, uncheck Classified, Substitute, and Bus Driver.
14. Click Show Employees. A list of employees with a primary assignment to a licensed position at Mayberry Elementary will appear.
15. Two employees were absent the day of the training and should not be given credit. Click in the list of employees to select two employees. The row will change colors.
16. Click Submit and then click OK on the message that displays.
the process. The form will close automatically, leaving you at the Course Management console.
18. On the Course Management console, type 11/01/2005 as the Search value.
Click Date. The course you just created and assigned will display in the search results.
19. Refresh the screen by pressing F5.
20. Use the Show only courses feature to show only those courses with Tech credits. Click Go.
21. In the search results, if more than one class appears, click the Tech Crd column to sort by the number of tech credits in the course template. Click again to sort this column in descending order (largest values first). Find the course you created in the list.
22. Now let's show a list of who has been granted credit for this course. Close the Course Management console window.
23. On the Home Page, choose Renewal List under the Courses menu. The Renewals by Class Code / SSN / Description screen will appear.
24. In the Search value field, type your class code. If you type a partial value, be sure to uncheck Exact. Click Class Code to begin the search.
How many matching attendance records were returned? (Hint: look at the information displayed just below the search bar) ___________
How many total pages do these records span? ____________
25. Click one of the rows in the results table. What form appears?
_________________________________________
26. Double-click the SSN. Double-click in the same area again. What happens the first time you double-click the SSN?
_____________________________________
27. Click the various section headers to collapse and expand sections.
28. In the Class History List, click on the Tech Cred column heading to sort the list in descending order. What class code in the employee's history had the most Tech Credits? ____________________
29. Click the Date column to sort ascending. What was the first class the employee was granted credit for?
_______________________
30. In the first section, what is the total of CEU credits earned during the employee's lifetime?
___________
31. Press F5 to refresh the screen.
32. Click Pick Employee. The Pick Employee window is displayed.
33. Type ad in the Last Name or SSN field. How many rows are displayed?
__________
34. Change the Rows to display value to 3 and watch how the number of employees displayed changes.
35. Change the Rows to display value to 99.
36. Select Wednesday Addams by clicking on her name. The Renewals screen will initiate a new search based on Wednesday Addams' SSN. How many classes has she been granted credit for?
____________
37. Close the Renewals List and open the Course Management console.
38. Let's say we determined that the course you create before does not qualify for High Quality Staff Development after all. Type the course code in the Search value field and press Alt-C to activate the Course Code button. (You may also click on the Course Code button.)
39. When the course appears in the search results, hover the mouse pointer over the small buttons to the left of the Course Code. Click the button that displays Course Template when you hover over it. The Course Template form will appear.
40. Click the Delete Course button at the bottom of the screen. Describe what happens: ____________________________________________________
41. Close the information message, and click the Course Template button again.
42. This time, change the High Quality Staff Development setting to No and submit the form.
Now we need to update the attendance records so that the employees who were granted credit for the course no longer get to count this course as High Quality Staff Development. (Changing the course template doesn't affect past attendance records
43. Course and click the Go button. The Mass Update Credits for Single Course form appears.
44. Type the class code in the first field and click the Find Class button. (This value is case-sensitive.) Scroll down to see the details of the course template. The High Quality Staff Development value should be 0, which is No.
45. Back toward the top of the form, leave the Date Criteria at the default setting and click Show Attendees. The Class Attendees popup window appears.
Since we are going to update the attendance records for all attendees, click Done to close the Class Attendees popup window. (Had you needed to contact these employees about the change, it would be helpful to print a list before you close the window.)
46. Submit the Mass Update Credits for Single Course form. A confirmation page appears. Close the confirmation page.
47. Close the Course Management console window and open the Renewal List window. Search for your class, and confirm that the High Qual column displays No for each of the class attendance records.