Human Resource Management System (80 marks)

A complete HRMS system shall be developed including leave management, payments, performance evaluation etc.

The following shall be demonstrated in the PoC

(A) All the personnel shall be provided email id and login id from the software solution. The email & login IDs of about 5627 PDOs, 5627 Adhyakshas, 176 EO TPS (one in each taluk), 2000 Field Technical Personnel @15 per taluk (engineering, agricultural/horticulture/forestry), 30 CEO ZP, 30 Deputy Secretary/PD NREGA, 30 District MIS Coordinators, 176 Taluk MIS Coordinators, should be demonstrated.

(B) The work of each of these personnel is different. The software shall be able to track the following and demonstrate in the PoC

a. For evaluation of each Technical Personnel (Engineering/ Agriculture/ Forestry/ Horticulture)

i. No of works in “Shelf of Projects” pertaining to his jurisdiction (this will be in terms of GPs) (100 marks for Shelf of Projects having Labour Part in PDs equal or more than projected Labour Demand)

ii. No of works in the “Annual Action Plan” pertaining to his jurisdiction (this will be in terms of GPs) (100 marks for Annual Action Plan having Labour Part in PDs equal or more than projected Labour Demand)

iii. No & %age of works for which estimate has been prepared (as on a given date) (%age based evaluation)

iv. No & %age of works for which estimates are pending to be prepared (as on a given date) (%age based evaluation)

v. No & %age technical approvals accorded against total works in the Annual Action Plan (%age based evaluation)

vi. No & %age of works for which technical approvals are pending against total works in the Annual Action Plan (%age based evaluation – Nil pendency = 100% marks)

vii. No & %age of works started out of total approved works in the Annual Action Plan (%age based evaluation)

viii. No & %age of works completed out of (a) total approved works in the Annual Action Plan, (b) total works which are started (%age based evaluation)

ix. No & %age of works on-going out of (a) total approved works in the Annual Action Plan, (b) total works which are started (%age based evaluation)

x. Average time needed for completion of project (Category Wise, Sub-Category Wise, GP wise, Taluk wise) (100 marks if equal or better than average time in the District, more the time lesser shall be the marks)

xi. No & %age of Works which were billed in last 15-days as percentage of total on-going works (%age based evaluation) xii. Persondays generated in %age terms viz-a-viz Persondays

projected in a given period for the GPs of his jurisdiction. (%age based evaluation)

xiii. List of on-going Works which has not been billed since 60-days (%age based evaluation – ongoing vs not billed)

xiv. No of on-going works at a given point of time (on-going means a work which has been billed/paid for in the last 30-days and is not yet completed).

b. For evaluation of a Adhyaksha, PDO & DEO of a GP (evaluation method shall be same as mentioned for point (a) above) –

i. No of times logged into the software solution in the last one week, fortnight, one month, quarter, and six months.

ii. Average time spent per visit of login into the software solution. iii. Date of conduct of Grama Sabhas in GP. Is it within the

prescribed deadline. Cut 20% marks for each week of delay out of total 100 marks assigned to this.

iv. Date of approval of plan by Gram Panchayat. Is it within the deadline prescribed? Cut 20% marks for each week of delay out of total 100 marks assigned to this.

v. Average days/time taken to decide/finalize the bills once the bill is presented. Ideal time is 2-days. Cut 20% marks for each day of delay.

vi. No and %age of bills decided within 2-days of their presentation as against total bills presented – do this for present month, last 30 days, for whole quarter, six months and the financial year wise.

vii. No of works in “Shelf of Projects” pertaining to his GP. viii. No of works in the “Annual Action Plan” pertaining to his GP

ix. No & %age of works started out of total Annual Action Plan (as on a given date in Financial Year)

x. No of on-going works at a given point of time (on-going means a work which has been billed/paid for in the last 30-days and is not yet completed).

c. It is adequate for the purpose of PoC to demonstrate evaluation of above personnel. In the actual software, naturally, many more points of evaluation, and, for each and every personnel shall be evolved.

(C) The software solution shall enable automatically sending of SMS, emails, notices, etc to a single individual, group, or, all or selected category of personnel, based on evaluation score. This shall be demonstrated.

(D) Payment of salaries in HRMS shall be linked with the evaluation and Finance & Accounts Module shall trigger payments as per rules based on evaluation score. This linkage and connection between salaries and evaluation shall be configurable. This shall be demonstrated.

(E) The method to score evaluation marks for the purpose of PoC shall be - each of above evaluation points shall have maximum of 100 marks and depending on the performance (read brackets above to know the method to evaluate each point) the marks shall be awarded. The salaries shall be equal to %age marks scored (against maximum marks)