I HEREBY AGREE TO THE TERMS AND CONDITIONS SET FORTH IN THIS CONTRACT

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Printed Name Date

_____________________________________________

Signature

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Having written company policies will solve a lot of disputes in advance. Understand that this will not alleviate all disputes, but it will make everything clear upfront and give you the advantage when a dispute arises. Getting your client’s signature on the company policy means that they acknowledge your terms and conditions. So if someone gets angry that you are not giving them a makeup lesson, they will have a much more difficult time taking you to court and/or suing you for it. Providing this document to all of your clients helps keep honest people honest. If your client has a question on any of your policies, they always have a point of reference with their signature on it. This not only helps convey the image of professionalism to your clients, but also helps protect you legally should any disputes arise.

Like I said before, I’m not an attorney and I do not give legal advice.

You absolutely must seek a licensed professional when seeking legal advice, and that includes making legal documents. What I have shown you is simply an example and is not guaranteed to help you.

Once again, it is for entertainment purposes only.

So, what do you do when the inevitable arises? At some point in your teaching career, you or your student will have to cancel lessons for one reason or another. I have found that giving makeup lessons every single time a student is absent just doesn’t work. I wound up working far more hours than normal just to try and keep up with makeup lessons. Sometimes I would have to dedicate my day off to catch up on makeup lessons. The best way to deal with makeup lessons is simply not to offer them. Not offering makeup lessons

might seem like a rip off, but its not an uncommon practice. Here is how I explain and justify my “no makeup lessons” policy…

Why: My monthly tuition is $100 per month whether there are 4 weeks in the month or 5 weeks. On the 5-week months, the student will receive a “free” lesson at no extra charge.

Because of these “free” lessons on the 5-week months, no makeup lessons are allowed. If the student misses a lesson during any month, the student will still average 4 lessons per month.

Why: When the client is purchasing monthly music lessons, they are purchasing your time. More specifically, they are purchasing one 30 minute block per week on a given day and time of the week. If every student missed their lesson and requested a different time, you would be working double the hours you normally would. This is simply not feasible. The client is buying your time, it’s up to them how to use it or lose it.

I’ve had students that miss lessons habitually, but have no problem paying the tuition in full every month. I am completely fine with that! If they miss a lesson, it’s no skin off my back as long as they are willing to keep buying their time slot. It is also my policy that tuition is never adjusted or refunded under any circumstances if the student misses a lesson. If they argue that policy, simply let them go find another teacher who will put up with their shenanigans. However, if the teacher misses lessons for any reason, makeup lessons might be in order…

We all get sick, we all have emergencies, and we all have extenuating circumstances that will cause us to miss lessons from time to time.

So what do we do when we have to cancel the lesson? Obviously I’ve had to cancel lessons for one reason or another over the years. I missed an entire week when I got my wisdom teeth removed, I missed another week when I had bronchitis, and I would miss sporadic days for other various reasons. For unplanned teacher days off, I would give make up lessons. Yes, I would have to suck it up and schedule makeup lessons (sometimes on my day off) to make up for the lost time. The only other feasible option was to reduce tuition for the month. After weighing the options and trying both alternatives, I would have to say that scheduling makeup lessons is the way to go.

Getting paid less the following month was not a pleasant alternative.

Plus, seeing as I wasn’t working anywhere near a 40 hour week, having one week that included regular lessons and makeup lessons wasn’t the end of the world. But, I have to be clear about the difference between planned and unplanned teacher absences. In my contract I do have planned time off where there is no tuition adjustment and no makeup lessons. That’s just part of the deal when you sign up for lessons with me. I’m human; I get time off around the holidays, for my birthday, etc. Consider it my paid vacation; the rest of the world gets it, so why shouldn’t I?

When hiring on a new client, always put in writing for them the time you will be taking off. I never teach lessons around the traditional American holidays (Memorial Day, Independence Day, Thanksgiving, Christmas, New Years, and Easter.) Plus, I like to take my birthday off as well. Everyone needs a vacation, and your clients need to

understand that. During the months that I have a day off, or even a week off, tuition is not adjusted. Having them know this in advance will prevent any surprises around the holiday seasons. If they don’t like it or don’t agree with it, tell them not to sign up. They either fully agree with your company policies or they do not. I’ve found that very few people have a problem with this, as many of them are busy or traveling during the holidays as well. If they quibble about the tuition not being adjusted, they are probably cheapskates and will most likely be the type to pay late or not want to pay in full because they missed a lesson. Let them go!

Chapter 7