Implementation Plan

This section provides details of the actions that property services will undertake during the life of the Property Asset Management Plan to improve the performance of Fife Councils land and property assets.

Activity Year Links to Other Property Objectives Planned Outcome 2013/14 2014/15 2015/16 2016/17

Property Strategic Goal 1: Property is managed strategically to support Council aims and objectives.

1.1 Continually review Property Asset Management Plan objectives to ensure portfolio is managed strategically in support of Council objectives.

√ √ √ 2 3 4 5 6 _{ Evidence that land & property} are delivering against Council Plan objectives

1.2 Ensure performance measures

consistent with 1.1 above √ √ √ 2 3 4 5 6  Evidence that land & property are delivering against Council Plan objectives

1.3 Deliver Annual Update Report against

Property Asset Management Plan actions √ √ √ 2 3 4 5 6  Evidence that land & property are delivering against Council Plan objectives

 Improved engagement & scrutiny.

1.4 Create and develop Council Asset Management Group (CMAG) to support delivery of Property Strategy and Asset Management Plan

√ √ √ 2 3 4 5 6  Evidence that land & property are delivering against Council Plan objectives

 Improved engagement & scrutiny.

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Activity Year Links to Other Property Objectives Planned Outcome 2013/14 2014/15 2015/16 2016/17

1.5 Maintain close working relationships with

other Services. √ √ √ √ 2 3 4 5 6  Improved delivery against Council Plan  Improved Stakeholder

engagement.

 Improved Customer Satisfaction.  Growth in KPI/PI results. 1.6 Determine future data management

requirements required to support Property Asset Management Plan and ensure systems are fit for purpose. Update Performance Metrics as required

√ √ √ _√ 2 3 4 5 6  Improved data management  Improved performance

management & decision-making  Improved Customer Satisfaction. 1.7 Implement Performance Management

Framework:

 Adopt Performance Management Framework

 Establish performance data collection protocols and lines of accountability for all performance measures identified in the Framework

 Develop performance management systems for data collation and analysis

 Formalise performance reporting responsibilities

 Consistent with available resources determine and deploy prioritised programme for the collation of performance data √ √ √ √ √

2 3 4 5 6  Improved use of resources.  Identified responsibilities and

accountabilities  Improved performance

management & decision-making.  Improved Customer Satisfaction.

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Activity Year Links to Other Property Objectives Planned Outcome 2013/14 2014/15 2015/16 2016/17

1.8 Review process for collecting, collating and updating condition survey data with a view to improving efficiency through use of mobile technology.

√ √ 5 6  Improved data management  Improved programming of

surveys.

 Improved Customer Satisfaction. 1.9 Deploy new Property Review Process

that will challenge use, occupation, utilisation, cost, efficiency and

effectiveness of all assets over a rolling period of 5 years.

√ √ √ 2 3 6  Identification of underperforming assets  Target disposals and capital

receipt opportunities 1.10 _{Finalise methodology & implement}

arrangements for:

• Asset Rental Charging • Surplus Property Account.

√ √

3 4 6  Improved use of resources.  Identified responsibilities and

accountabilities  Improved performance

management & decision-making.

1.11 Review and deploy improved access to

property data √ √ √ 2 3 4 5 6  Improved quality of and _{accessibility of data via self-} service.

Property Strategic Goal 2: Property supports the needs of the Council, the community it serves and partners 2.1 Development of Local Area Asset Plans:

 Kirkcaldy  Levenmouth  Cowdenbeath  Glenrothes  SW Fife  NE Fife  Dunfermline √ √ √ √ √ √ √

1 2 3 4 5 6  Improved use of resources  Improved performance

management & decision-making  Identification of

underperforming assets  Target disposals and capital

receipt opportunities.

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Activity Year Links to Other Property Objectives Planned Outcome 2013/14 2014/15 2015/16 2016/17

2.2 Complete delivery of Building Fife’s

Future Programme √ √ √ √ 1 3 4 5 6  As business case 2.3 Deliver Future of Leisure Programme √ 1 3 4 5 6  As business case

2.4 Complete delivery of Depot

Rationalisation Programme (Bankhead) √ 1 3 4 5 6  As business case 2.5 Complete delivery of Office

Rationalisation Programme √  √  1 3 4 5 6  As business case 2.6 Support delivery of Customer

Management Strategy √ √ 1 3 4 5 6  As business case 2.7 Re-siting of training provision from

Auchterderran Centre. √ √ 1 3 4 6  Improved use of resources.  Improved performance

management.

 Improved Customer Satisfaction 2.8 Subject to availability of funding,

improve property accessibility √  √  √ 

  5

 2012/13 - 40%  2013/14 - 60%  2014/15 - 85%  2015/16 – 90%

 Improved accessibility to Council Services

 Improved Statutory Compliance. 2.9 Support delivery of a more sustainable

school estate. √ √ √ √ 3 6  Improved use of resources.  Improved performance

management & decision-making.  Improved Customer Satisfaction.

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Activity Year Links to Other Property Objectives Planned Outcome 2013/14 2014/15 2015/16 2016/17

Property Strategic Goal 3: Property Supports frontline service delivery to allow efficient and effective services to the public.

3.1 Review and update the Service Asset Management Plans for:

• Social Work

Review/ develop Service Asset Management Plans for:

• Education • A&FMS

• Enterprise, Planning & Protective Services

• Transportation & Environmental Services.

 Corporate Services inc CLD

√ √ √ √ √ √ √ √ √

1 3 4 5 6  Improved use of resources.  Improved performance

management.

 Improved Customer Satisfaction

3.2 Proactively support shared

property/services opportunities with community and other partners

√ √ √ √  Improved use of resources.  Improved performance

management.

 Improved Customer Satisfaction

Property Strategic Goal 4: Property is sustainable, suitable and sufficient for its purpose.

4.1 Support development of Energy Strategy

√  √  √ √ 1 6  Reduction in energy costs  Reduction in the council’s

“Carbon Footprint”  Improved environmental

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Activity Year Links to Other Property Objectives Planned Outcome 2013/14 2014/15 2015/16 2016/17

4.2 Improve the Energy Performance of Council estate

√  √  √ √ 6  Reduction in energy costs  Reduction in the council’s

“Carbon Footprint”  Improved environmental

conditions for building users Property Strategic Goal 5: Property is legally compliant and adequately maintained.

5.1 Review and improve compliance of

Council estate √ √ √ √ 5  Capability and capacity building  Improved compliance with

legislative requirements.

5.2 Develop Property Maintenance Strategy that sets out:

 Current condition issues, adequacy of budget to tackle current building condition

 Means of budget allocation in relation to corporate and service priority and relative disrepair  Priorisation of maintenance spend

across assets taking account of the longer term vision for the assets and other aspects of asset performance

 A plan to reduce property maintenance backlog

√

√

√

√

5   Improved use of resources.

 Improved performance management.

 Improved Customer Satisfaction

5.3 Implement changes to allocation of maintenance budget (consistent with property maintenance strategy)

√ √ √ √ ₅   Improved use of resources.  Improved performance

management.

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Activity Year Links to Other

In document Property Asset Management Plan to 2017 (Page 41-47)