Information Tab

Job Code number - This is a 10 digit number that identifies the job code. It is the only required field when adding a job code.

Description - This is a 30 character name that identifies the job code.

Job Code group - Create a job code group by entering the name or choose from the drop down list of previously created groups. Job code groups are not required, but necessary if you want the job codes to be grouped in some of the reports or in the Master Job Code List.

Job code groups are available in the Job Code Analysis Reports (if the report setting is enabled) and in the Job Code Group Reports.

Active - The Active option affects the availability of the job code. If a job code is no longer necessary then we recommend you deactivate it instead of deleting it in order to preserve the history of hours in that job code. This option should remain checked

when adding new job codes, but if it later becomes necessary to deactivate a job code then un-check the option.

Leave code - If enabled, the job code will be classified as leave. In the Master Job Code List, codes that are classified as leave codes will appear under the Leave Codes tab. Some export modules (modules that export hours to a supported payroll application) also rely on this option.

Code is clockable - If enabled, the code will be available to the employee when clocking in from WebClock or a Remote Data Terminal. If un-checked then the job code will become non-clockable which means it will only be available to the manager when inputting time manually in WebManager (e.g., entering Sick or Vacation time).

Hours worked in code earn overtime - If enabled, hours for this job code can earn overtime. For example, if an employee is configured (Add/Edit > Overtime tab) to reach overtime after 40 hours then all hours worked over 40 will be considered overtime.

Hours worked count toward overtime - This is enabled when Hours worked earn overtime is enabled. If Hours worked earn overtime is disabled, but this option is enabled, hours for this job code won’t earn overtime, but will count towards it.

For example, if an employee is configured to reach overtime after 40 hours, works 32 hours in a job code that doesn’t earn overtime, but does count toward overtime, and then works 10 hours in a job code that does earn, the employee will have 2 hours of overtime because the 32 hours earlier in the week counted toward overtime. If the employee just worked 42 hours in a job code that doesn’t earn, but does count toward overtime, the employee will be paid 42 regular hours because it doesn’t earn overtime by itself.

Auto transfer from schedule - If enabled, hours that are scheduled in this job code will be transferred from the employee’s schedule to the employee’s hours when the week is closed.

When the week is closed, the hours scheduled in the week you are entering will be transferred (not the week you are leaving). So, for example, if you enable auto transfer for job code 1 and you close the week of January 3, 2010, the hours that are scheduled for job code 1 in the week of January 10, 2010 will be transferred to the week you are entering (the week of January 10).

Allow for client time sheet entry - If enabled, employees assigned this job code will be able to enter time sheets for this job code from WebClock (if the ability to and button for entering time sheets have both been enabled).

Allowing the employees to enter time sheets is optional and must be enabled on a per employee basis (Employee > Add/Edit > select an employee > Miscellaneous tab > Allow individual to manually enter time sheet from client applications). There is also an option when configuring the WebClock (Window Layout tab) to: Display time sheet button. This must be enabled as well.

Default rate - If an amount is entered, that's what the employee will earn per hour when working in this job code.

Force Overtime 1 - If enabled then every minute worked in this job code will be treated as overtime 1.

Force Overtime 2 - If enabled then every minute worked in this job code will be treated as overtime 2.

Require entry of Track1, Track2, and Track3 - Choose from the drop down list when each tracked field should be required.

Tracked fields allow you to track an amount (whole or decimal) with each shift. For example, the number of parts for assembly, the number of calls for a call center, the amount of mileage for a driver, or the amount of tips for a waiting staff.

 Manager Entry Only - If selected, the tracked field will not be required during a clock operation. Instead it will be up to the manager to enter in WebManager.

 On Clock In - If selected, the field will be required after the employee clocks in.

 On Clock Out - If selected, the field will be required after the employee clocks out.

 On Clock In and Out - If selected, the field will be required after the employee clocks in and the employee will be able to edit the amount they entered after clocking out.