Install a printer driver locally

Installing a printer driver is a Windows function, not a PowerPoint one. Before installing a printer driver, quit PowerPoint and your other programs.

Read over the installation instructions that came with your printer. When in doubt, follow the instructions there rather than the ones below.

• Click Start, Settings, Control Panel. • Double-click "Printers & Faxes"

• Double-click "Add Printer" to start the Add Printer Wizard

The Add Printer Wizard Welcome screen

• Click Next

• Click "Local Printer"

• Make sure there's NO checkmark next to "Automatically detect and install ..."

• Click Next

Select a Printer Port

• If your printer is actually attached to the computer, click "Use the following port" and select the port your printer's attached to.

• If you're installing a driver only to keep PowerPoint happy, choose LPT1: or FILE: (it doesn't really matter, since you'll never actually print to the port)

• If you're installing a local driver but need to print to a network printer, look for the printer's port on the network and choose it, if available. If not, choose LPT1: for now. You can change the setting later.

Install Printer Software

• If installing a real printer, select your printer manufacturer and printer model here.

• If you have an installation disk or CD that came with the printer, click "Have Disk" and locate the INF file for the printer (check the printer's documentation for specific instructions).

• If installing a printer only to keep PowerPoint happy, choose the HP LaserJet 4V/4MV as we've done here

• Click Next

• Give the printer a name (this is the name you'll use to select it later)

• If installing a printer just to make PowerPoint happy, you might want to give it a name that indicates it isn't a real physical printer (PPT Pacifier, or the like)

• Click "Yes" under "Do you want to use this printer as the default printer" (this option may not appear in all Windows versions; see Notes below)

• Click Next

Printer Sharing

• Click "Do not share this printer" • Click Next

Print Test Page

• Click Next

Completing the Add Printer Wizard

• Review your choices. Click Back if you need to change anything • Click Finish

1

Some Excercises

3 Define each of the following terms.

1. Computer______________________________________________________ ________________ ______________________________________________________________ ________________ ______________________________________________________________ ________________ 2. Hardware______________________________________________________ ________________ ______________________________________________________________ ________________ ______________________________________________________________ ________________ 3. Software_______________________________________________________ ________________ ______________________________________________________________ ________________ ______________________________________________________________ ________________ 4. Supercomputer__________________________________________________ _______________ ______________________________________________________________ ________________ ______________________________________________________________ ________________ 5. Mainframe_____________________________________________________ ________________ ______________________________________________________________ ________________ ______________________________________________________________ ________________ 6. Microcomputer__________________________________________________ _______________ ______________________________________________________________ ________________ ______________________________________________________________ ________________ 7. Notebook Computer______________________________________________________

8. Laptop Computer______________________________________________________ _________ ______________________________________________________________ ________________ ______________________________________________________________ ________________ 9. Personal Digital Assistant_______________________________________________________ __ ______________________________________________________________ ________________ ______________________________________________________________ ________________

4 Short Answer Give at least 5 examples of how you have recently used a computer in your everyday life:

1. 2. 3. 4. 5. 2 Exercises Key

1

An electronic device that operates under the control of a set of instructions that is stored in its memory unit. It accepts data from an input device and processes it into useful information, which it makes available on its output device.

2

The physical components of the computer and any equipment connected to it.

3

The set of instructions that the computer follows in performing a task.

4

Classified by size, the largest classification of computers.

5

6

Personal computers or desktop computers.

7

A personal computer that can fit into a briefcase.

8

A larger, heavier version of a notebook computer.

9

Classified by size, the smallest classification of computers. It is a handheld computer.

3 Short Answer Give at least 5 examples of how you have recently used a computer in your everyday life: These answers will vary.

Important Points to Remember

Applications software: Software that allows you to perform a task or solve a specific problem.

A backup system A way of storing data in more than one location.

Byte : A byte A unit of storage usually made up of eight bits. It represents one character - a letter, digit, or symbol.

Central Processing Unit : Central Processing Unit (CPU) is an Electronic circuits that interpret and execute instructions and communicates with the input, output, and storage devices.

Data Raw: Data Raw unprocessed facts to be processed by the computer.

Documentation: Documentation Instructions provided with software that includes steps required for installation and use of the product.

Freeware Software: Freeware Software considered to be in the public domain and may be used or altered without fee or restriction.

Gigahertz :Gigahertz (GHZ) A billion machine cycles per second. Hardcopy :Hardcopy Output produced by a printer.

Hardware: The equipment associated with a computer system; it is responsible for performing four basic functions: input, processing, output, and storage.

Input devices: Hardware devices that accept data in a form that the computer can utilize; they send the data or instructions to the processing unit to be processed into useful information.

A hard disk : An internal disk, a metal platter coated with magnetic oxide that can be magnetized to represent data.

Machine Cycle : A machine cycle Four steps performed by the central processing unit in carrying out the instructions of a program.

Megaflop: A megaflop One million floating-point operations per second. Megahertz: (MHz) One million machine cycles per second.

Memory : Primary storage that works with the CPU to hold instructions and data in order to be processed.

Office suite: A package of software that contains pieces of software. It is sold as a single package and is designed to work together.

Operating Systems: software The set of programs that lie between applications software and the hardware devices; it controls the overall activity of a computer. Output device: A hardware device that displays the processed information to the user.

Random access memory (RAM): Memory that the computer user can access. Read only memory (ROM): Memory that contains programs and data that are permanently recorded when the computer is manufactured.

Secondary or auxiliary storage: A more permanent form of storage that does not depend on a constant flow of electricity.

Shareware: A form of free software; however, the author of shareware hopes you will make a voluntary contribution for using the product.

Softcopy: Monitor output.

Software: A program that consists of instructions used to control hardware and accomplish tasks.

Exercise 2:

1. ____ Hardware devices that accept data in a form that the computer can use. 2. ____ Raw unprocessed facts to be processed by the computer.

3. ____ Electronic circuits that interpret and execute instructions and communicate with the input, output, and storage devices.

4. ____ Four steps performed by the central processing unit in carrying out the instructions of a program.

5. ____ Programs and data that are permanently recorded when the computer is manufactured.

6. ____ A billion machine cycles per second.

7. ____ Hardware devices that display the processed information to the user. 8. ____ A million machine cycles per second.

9. ____ A more permanent form of storage that does not depend on a constant flow of electricity.

10.____ A package of software that contains several pieces of software. It is sold as a single package and is designed to work together.

11.____ A program that consists of instructions used to control hardware.

12.____ An internal storage disk; it is a metal platter coated with magnetic oxide that can be magnetized to represent data.

13.____ A form of free software; however, the author hopes you will make a voluntary contribution for using the product.

14.____ Instructions provided with software that includes steps required for installation and use of the product.

15.____ Memory that the computer user can use. 16.____ Output displayed on a monitor.

17.____ Output produced by a printer.

18.____ Primary storage that works with the CPU to hold instructions and data to be processed.

19.____ Software considered to be in the public domain; it may be used or altered without fee or restriction.

20.____ Software that allows you to perform a particular task or solve a specific problem.

21.____ Equipment associated with a computer system; it is responsible for performing four basic functions: input, processing, output, and storage.

22.____ A set of programs that lie between applications software and the hardware devices; it controls the overall activity of a computer.

23.____ A storage unit that is usually made up eight bits and represents one character, letter, digit, or symbol.

24.____ A way of storing data in more than one location. 25.____ One million floating-point operations per second.

4 Exercise Key 1. Input devices 2. Data 3. CPU 4. Machine cycle 5. ROM 6. Gigahertz 7. Output devices

8. Megahertz

9. Secondary or auxiliary storage 10. Office suite 11. Software 12. Hard disk 13. Shareware 14. Documentation 15. RAM 16. Softcopy 17. Hardcopy 18. Memory 19. Freeware 20. Applications software 21. Hardware

22. Operating systems software 23. Byte

24. Backup system 25. Megaflop