INTERVIEW AND SELECTION--
PRILIMENARY INTERVIEW- PRILIMENARY INTERVIEW-
➢ Depending upon the position the interview committee shall be constituted as under.
OFFICE AND EXECUTIVE POSITION – OFFICE AND EXECUTIVE POSITION –
• At factory level; the unit head or any manager appointed by him for the purpose, the unit
personnel manager (if exist) and the head of the department in which the vacancy exist shall from the committee .
• At H.O. /export office / other office of the group companies at Mumbai.
• The divisional head or his nominee not less than the level of the manager, the hr manager
or his nominee and the head of the department where vacancies exist shall from the committee.
To avoid delay in the completion of the process of the interviews, efforts shall be made to get the application form (annexure hr -4 ) completed on the date of the interviews itself from the candidate rather than blank application being sent at the residential address of the candidate to have them completed before schedule date of interview ,expect for outstation candidate . in cases where the blank application form are sent to the candidates ,salary details form (annexure hr -5 ) shall also sent with the application forms such as leadership value as per (annexure hr - 6) etc. shall be sent only for the manager position
1- Before start of the interview the predictive index (pi) survey form as per ( annexure hr - 7) shall be administered properly .
2- While evaluating different parameters, output of the leadership value and predictive index survey shall be dully considered.
Interview remarks are to be completed at the preliminary stage of the interview in the prescribed interview assessment form (annexure hr -8)
SECOND INTERVIEW - SECOND INTERVIEW -
Depending upon the position, the following authorities will constitute the committee.
• Office / executive position : the divisional head ( the unit head in the case of
factory and hr manager (the personnel head in case of factory or the nominee)
• Position of assistant manager / manager .the divisional head ( the unit head for a
factory ) and the director human resource or his nominees).
• Position of sr. manager: the divisional head (the unit head for a factory and the
At the stage minimum two candidates will be short listed on merit for the purpose of final interview.
FINAL INTERVIEW – FINAL INTERVIEW –
• Officers, executives, assistant manager & managers are finally selected by the
divisional head (the unit head in case of factory) and hr manager (the personnel head in case of factory).
• Manager at all level are interviewed by the resource , the divisional head
and finally interviewed by the managing director .fixation of the salary and other terms of the service are finalized by the director human resource in consultation with the divisional head or the managing director wherever necessary.
• It would be necessary that final approval about the offer to the selected
candidate above assistance level position is obtained from the managing director by the corporate hr division.
• The selected candidate shall be required to submit:
1- Copies of all documents required 2- Health declaration form.
The selected candidate shall be required to undergo medical checkup and submit a medical report from a doctor or hospital as specified in the medical policy, which once finalized shall be attached herewith.,
OFFER LETTER OFFER LETTER -
1. Offer letter should be in the format of provisional offer as per annexure -3 enclosed .provisional offer letter enclosed .provisional offer letter will indicate only the designation he /she is offered .This offer is issued to determine the medical fitness of candidate for the said position .
2. The offer letter (annexure – hr -10) should be issued after careful review of the candidate‘s bio data, work history, interviews and on receipt of the satisfactory medical officer or doctor or hospital specified by the management While issuing offer letter ,the following document should be requested;
➢ Copy of resignation letter submitted to present employer
➢ Latest passport size photograph
➢ Birth /school leaving certificate
➢ Educational certificate
➢
Copy of pan card
➢ Appointment letter &relieving letter, or service certificate of all previous jobs.
1- Offer should have salary statement as per the following calculation method ;
➢ Basic salary will be 40% of CTC (to be round off to next RS- 100)
➢ House rent allowance will be 50% of basic salary (to be rounded off to next five rupees)
➢ Educational allowances will be based on grade of candidate as per annexure – 6
➢ Medical allowances (in month component) to be given based on grade of candidate as per annexure-6
➢ Personal allowance will be a head under which all the remaining amount to be adjusted (amount to be rounded off to next five rupees)
➢ 12% of basic salary should be shown under provident fund.
➢ Bonus / ex-gratia amount should be shown based on the basic salary as per following table ;
BASIC SALARY RANGE BONOUS / EX- GRATIA Up to 3500 20% of basic as bonus Rs .3501 & above up to rs. 10000 20% of rs 3500 as bonus Rs.10001 & above 10% of basic as ex- gratia
4-Conformation (after probation)-Conformation (after probation)-
➢ One month prior to due date , performance review form to be forwarded to concerned department head and collected the same back
➢ Policy to confirm the service after successful completion of 6 months probationary period, after obtaining the assessment report of the functional /
divisional head.
➢ To send the letter of confirmation before the expiry of the last date of the probation.
5-Procedure 5-Procedure –
a) The corporate- hr division shall intimate the functional /divisional head at least one month in advance about the due date of the confirmation of the new entrant except field staff ,which shall be dealt separately .
b) The functional head will send to the corporate –hr the prescribe performance review form form (annexure –hr -17) duly completed under confidential cover , at least 15 days before the last date of the probation .
c) Probation evaluation form of all managers will be sent by corporate-hr to the managing director for his approval for confirmation.
d) However quarterly report shall be sent to the managing director by the corporate –hr division about all confirmations of officer & executives.
e) Confirmation letter (annexure –hr-18) shall be prepared by the corporate hr division in quadruplicate and the same shall be sent to the functional /divisional head at least 2 days before the due date of confirmation .one copy shall be handed over to the employees
concerned and one copy of confirmation letter dually signed by the confirmed employee shall be returned to the – corporate hr.
f) Corporate hr division shall ensure that the reference check form sent to the previous employer and other referees of the prohibition, are received back before issues of the confirmation letter.