Purpose
• To officially request information on a job candidate from a current or previous
employer
Alternative Purposes
• To request information on a job candidate from his or her personal reference
• To ask for verification of employment
• To ask for a financial background check
February 19, 2008 Melissa Brown RDP Limited 492 N.W. River Rd. Dallas, TX 72993 Dear Ms. Brown:
One of your previous sales representatives, Peter Belmont, is a leading candidate for an open sales position here at Gregg Mather. Peter listed you as one of his employment references. I understand he was employed at RDP Limited for 2 years.
Please complete the enclosed Referral Form, confirming dates of employment, position and salary. Any other information you can provide, including comments on Peter’s work, would be greatly appreciated. You can then sign the form and fax it back to my attention at 555.555.5555.
In order to fill this position soon, I will need this information as soon as possible. I appreciate your quick response.
Sincerely,
Jason Leavitt
Human Resources Director
Dear Ms. Brown:
One of your previous sales representatives, Peter Belmont, is a leading candidate for an open sales position here at Gregg Mather. Peter listed you as one of his employment references. I understand he was employed at RDP Limited for 2 years.
Please print out and complete the attached PDF of our Referral Form, confirming dates of employment, position and salary. Any other information you can provide, including comments on Peter’s work, would be greatly appreciated.
You can then sign the form and fax it back to my attention at 555.555.5555.
In order to fill this position soon, I will need this information as soon as possible. I appreciate your quick response. Sincerely,
< e-mail signature, including name, title, company and contact information>
If you are requesting information from a personal reference: Peter Belmont is one of the leading candidates for an open sales position here at Gregg Mather. Peter listed you as one of his personal references. Please complete the enclosed Personal Referral Form, confirming how you know Peter and your perceptions of his work and character. You can then sign the form and fax it back to my attention at 555.555.5555.
If you are requesting verification of finances: One of your customers, Peter Belmont, is a leading candidate for a position at our bank. It is our practice to check the personal accounts of our candidates to ensure that each is financially secure and not a risk to our assets.
Enclosed you will find a disclosure agreement signed by Peter. Please complete this form, sign it and fax it back to my attention at 555.555.5555.
If you are requesting verification of employment: One of your sales representatives, Peter Belmont, is a leading candidate for an open sales position here at Gregg Mather. I understand that Peter is currently employed at the Dallas office of RDP Limited.
Please complete the enclosed Employment Verification Form, confirming dates of employment, position and salary. You can then sign the form and fax it back to my attention at 555.555.5555.
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Essential Human Resources Letters
81
Follow-Up Letter to Job Candidate after Interview
Purpose
• To thank a management candidate for an in-person interview and inform him or her
of the next steps
Alternative Purposes
• To request a second or third interview
• To request more information from the candidate
• To reject the candidate
March 27, 2008 Sarah J. Thornton 5921 S. Clybourn Ave. Baton Rouge, LA 49302 Dear Ms. Thornton:
Thank you for taking the time to come in and meet with me regarding the position of chief information officer here at Gregg Mather.
I want to keep you informed on how the interview process is going. We have narrowed the field to four leading candidates, including you. I will be contacting each to schedule an interview with the CEO of Gregg Mather and, more briefly, with some of our other executives.
I will be in touch with you soon with several possible interview times. In the meantime, if you have any questions about Gregg Mather or about the position, please do not hesitate to call me directly.
Sincerely,
Jason Leavitt
Human Resources Director
Dear Ms. Thornton:
Thank you for taking the time to come in and meet with me regarding the position of chief information officer here at Gregg Mather. I want to keep you informed on how the interview process is going.
We have narrowed the field to four leading candidates, including you. I will be contacting each to schedule an interview with the CEO of Gregg Mather and, more briefly, with some of our other executives.
I will be in touch with you soon with several possible interview times. In the meantime, if you have any questions about Gregg Mather or about the position, please do not hesitate to call me directly.
Sincerely,
<e-mail signature, including name, title, company and contact information>
If you are requesting another interview:
Your qualifications, work experience and personality seem like a good fit for this position. I would like to set up an interview for you with the CEO of Gregg Mather and, more briefly, with some of our other executives. This meeting will take 1 to 2 hours. Please check your calendar and let me know if you can come in sometime next Tuesday afternoon or Wednesday morning. You can contact me directly to set up this appointment.
If you are requesting more information: Your qualifications, work experience and personality seem like a good fit for this position. The next step in our interview process calls for reference checks. Please forward me the names, titles and contact information for three references. You can e-mail the information to me at [email protected].
Thank you in advance for this information. If you have any questions …
If you are rejecting the candidate:
After reviewing your excellent qualifications and work experience, we have decided that another candidate for the position will be a better fit.
Thank you again for your interest in working at Gregg Mather, and I wish you luck with your job search.