1. Select File > Send to Mail Recipient. A dialog box is displayed.
2. Choose the option that works best.
Tip: Windows Journal is only on the Tablet PCs. To open a Journal note on a PC, the Journal Viewer program can be used. At UA, the Journal Viewer was pushed to all PCs and can be added to a PC through the Control Panel, Run Advertised Programs. For a home PC, go to http://www.microsoft.com/downloads and search for Journal Viewer. Alternatively, save the note and attach it as a file when creating the message in your e- mail program.
Other Interesting Features in Journal
While inking, press F11 to use the full screen. Press F11 again to display the toolbars, taskbar and menu bar.
To format:
The Format toolbar is available at View > Toolbars > Format. With Ink or text selected, tap Edit > Format Text or Format Ink.
To send Journal notes to a Mac user, use the .tif option. The note will appear only in black and white, no other colors.
Ink Integration in Office 2003 Programs
Windows Journal and OneNote are programs that are setup to use ink, as they open. In Word, Excel and PowerPoint, ink may be used, but the appropriate toolbar and tool must be selected first. In Outlook 2003, ink may be used in e-mail messages, if Word is used as the e-mail editor. In Outlook 2003, this option is set at Tools > Options on the Mail Format tab.
Some reasons to use ink in the Office programs are:
To send a handwritten e-mail or hand drawn pictures within an e-mail.
To markup/edit Word, Excel and PowerPoint documents in your own handwriting. In each of these programs, tap on:
View > Toolbars > Ink Annotations
OR
View > Toolbars > Ink Drawing and Writing
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Use the Ink Annotations toolbar to annotate the existing content of a document, as you would mark up a document on paper.
Use the Ink Drawing and Writing toolbar to incorporate handwritten text or hand draw pictures as the content of your Office document or e-mail.
Usually, Office must be on the Tablet PC to create ink. However, the ink is treated as an object, so anyone with Office may copy, cut, paste, delete, format and resize the ink.
Tip: In the Slide Show view of PowerPoint, the pen tool on the Slide Show toolbar can be used to annotate the slides. This is available to anyone with Office. Tablet PC is not needed.
Keyboard Shortcuts For the Tablet
Fn key + F4 to switch between the Tablet’s display and an external monitor Ctrl + Alt + Right arrow to rotate the screen display 270 degrees (to portrait
mode)
Ctrl + Alt + Up arrow to rotate the screen back to Normal landscape
In Windows programs
Ctrl + C to copy Alt + F4 to close active window Ctrl + X to cut Ctrl + S to save
Ctrl + V to paste Ctrl + N to start a new document Ctrl + O to open
Speech Recognition Setup
With speech recognition setup, you can dictate text in the Microsoft Office programs. You also can give voice commands to select menu options.
Some languages are not available for the speech recognition feature. Check this at Start > Help and Support. Search for “feature availability.”
In order to use this feature, you need: A good quality microphone/headset
To set up speech recognition for your voice
The initial setup process takes about 15-30 minutes. You will read out loud several paragraphs of text. It is important that you are in a quiet environment for this process. After the setup, a tutorial is available about using speech recognition.
1. Pick a quiet place to setup speech recognition. Little or no background noise is best. 2. Plug in the microphone or microphone/headset. A microphone/headset probably will
work best. The headset and microphone jacks are clearly labeled on the right side of the Tablet.
Although the Tablet has a built-in microphone, the sound quality of the recording will be better when a microphone/headset is used.
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You may do more training at any time
by selecting Speech Tools >
Voice Training in the Input Panel. 3. Tap on the Input Panel tool to the right of the Start button. The Input
Panel is displayed.
4. In the Input Panel, tap on the Tools and Options tool . A list is displayed.
5. From the list, tap on Speech.
The Speech Recognition Enrollment message box is displayed.
6. Read the message and tap on Next. 7. The Microphone Wizard begins. 8. Follow the directions in the Wizard.
9. When you are prompted to continue with More
Training, you may wish to select that option. The more training
you do (by reading passages to the computer), the more accurate the speech recognition will be.
10. At the end of the Wizard, there is an option to start the Tablet PC tutorials. If you select to do this, the Experience the Tablet PC window is displayed.
11. If you have not completed any of these tutorials, review “How to use the Training.” 12. Then, tap the Using Speech Recognition option.
Use Speech Recognition
If the Input Panel is not open, tap on the Input Panel tool to the right of the Start button.
Select either the Dictation or the Command button on the Input Panel. To use dictation mode:
1. Click on the Dictation button in the Input Panel.
2. Open a program that is speech enabled, such as Word. 3. Speak softly. Enunciate.
4. To punctuate, say the word, such as comma, period or question mark. 5. To correct an error:
Select the word(s) with the pen and pronounce them again. OR
Use your word processing skills and the keyboard to make corrections. 6. If your speech is not being recognized well, consider the More Training options
outlined on page 35.
The more time you spend to train the system, the better it will be at recognizing your spoken word.
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To use command mode:
1. Click on the Command button in the Input Panel. 2. Speak softly. Enunciate.
3. To see a list of command words that can be used:
Tap the Speech Tools button. A list of options is displayed. Tap What Can I Say?
Expand a category of voice commands to view a list of command words that are available.
Use OneNote
OneNote is a program that goes beyond the basic taking of notes as in Journal. If you frequently clean up and reorganize your handwritten notes, refer back to your notes and distribute your notes, One Note may be a better choice than Journal for you.
In this manual, some basic information and instructions are given.
OneNote is a place to gather, organize and search notes, clippings, and reference materials. There are tools for incorporating text, pictures, drawings, audio and video. The notes are organized by notebook, section and page.
You can paste into OneNote almost anything that can be captured using the standard copy and paste features of Windows.
Suggestions
Start with one or two Notebooks.
Create a few Sections in each Notebook. Sections help organize notes by activity, topic, or people in your life.
Create as many Note Pages in each section as you need. There is no Save tool in OneNote because
it saves all your notes automatically. The notes are saved to My Documents in a
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A OneNote Notebook uses this hierarchy:
Create a Notebook and Add Sections
1. From the menu, tap on Start > All Programs > Microsoft Office > OneNote 2003. The first time that OneNote is started, the Tour window is displayed. Close the window by tapping on its X.
2. Decide whether to use the My Notebook folder and create sections in it (Skip to step 5.)
OR
to create a new notebook. (Proceed to step 2.) If you are not sure, create a new notebook.
When you are ready to take the tour, tap on
Help > Office OneNote Tour in
the OneNote menu.
In Windows Explorer:
Notebooks are regular folders.
Sections are regular files. A section file name has the extension .not, for example, Intro to Econ.one .
3. To create a new notebook:
In the menu, tap on Insert > New Folder. A tab labeled New Folder is displayed.
Type a name for the Notebook (New Folder). In this example, Spring 2008 is typed.
Press the ENTER key.
4. To open a notebook:
Tap on the tab for that notebook OR
Click on the down arrow next to My Notebook and select the notebook from the list that is displayed.
The notebook is opened.
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5. To create sections in the open notebook: In the menu, tap on Insert > New Section.
A tab labeled New Section is displayed. Type a name for the Section.
Press the ENTER key.
6. Repeat step 5 to create additional sections.
Take Notes
1. Tap on the tab for the Section where you want to take notes. The first blank page for that Section is displayed.
2. Select the tool that you want to use: Type/Selection tool
OR Pen
3. To add a page title:
With the Type/Selection tool active, tap in the title area of the page to place the cursor and type a title.
With the Pen tool, write in the title area.
4. Use your tool of choice to write/type some notes on the body of the page. Remember that you can use the Input
Panel with the pen. Tap on the Input Panel icon to the right of the Start button.
Section tabs Page title Pen and Type/Selection tools
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Check out the Snipping Tool in the Experience Pack for another way to
copy a screenshot.
5. Switch to the tool that you did not use, either the Type/Selection tool or the Pen tool, to try it out.
6. To copy a screenshot:
Make the program/document active.
In this example, start the web browser, such as
Internet Explorer.
To copy from the display screen, press the
Windows key + S. (The Windows key is between the fn key and the Alt key on the keyboard.)
A message is displayed.
Microsoft Office OneNote 2003
Create a screen clipping of any region of the screen by dragging a rectangle with your mouse or pen. Click anywhere to cancel the screen clipping.
The pointer of the mouse or pen will look like a crosshatch.
With the message displayed, use the mouse or pen to drag and draw a rectangle around the items to be copied.
The copy will be placed on a page called Side Notes in My Notebook. To place the copy in another location in OneNote:
- The copy is on the clipboard, so open the folder and activate the page in which to place the copy.
- Tap on Edit > Paste from the menu. The copy is pasted on the page.
If the screenshot was from a web page, note that the URL, web page name and date and time of your copy are
included.
7. To add a new page, tap on the New Page tool .
A new blank page is added after the existing pages in this URL and date stamp
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section.
8. A subpage is a continuation of a page. It has the same title as the page. To add a subpage:
Tap to make the page active to which a subpage is to be added. Tap on the Subpage tool .
The subpage is added after the last subpage for the active page.
Change the subpage title. Note that changing the subpage title changes the page title. A page and its subpages have the same title.
9. To move a page within the section, drag the tab to the new location and drop it. 10. To move a page to another section:
Right click on the page to be moved. The shortcut menu is displayed. Tap on Move Page To > Another Section. A dialog box is displayed. Tap on the appropriate Section.
Tap on Move.
Remember the Undo command at CTRL + Z or Edit, Undo to reverse
your mishaps.
12. To send notes to Word, select File > Send To > Microsoft Office Word from the menu.
Containers
Any item that is created in OneNote is placed in a container. A container holds your text, drawings and handwriting. Tap or click within an item and the container is visible as a shaded, rectangular area with a handle at the top.
With the Type/Selection tool selected, place the pen on the container’s handle and drag it to a new location.
To resize the container, select the Type/Selection tool. Place the pen on the resize arrows and drag.
To delete a container, tap on it to select it. Press the Delete key on the keyboard.
NOTE: OneNote automatically saves every 30 seconds, so there is no save tool in the tool bar.
handle
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Personalize OneNote
Rule lines – From the menu, select View > Rule Lines for options Stationery – From the menu, select Format > Stationery.
Sections – To change colors, select Format > Section Color.
Pen – Tap on the down arrow of the Pen tool to select colors or a different width.
Display the Pen toolbar at View > Toolbars > Pens to have a variety of colors available. Page Header – Hide or display the header at View > Page Header.
Side Note
Side Note is a simplified version of One Note. It is not a separate program. It is a smaller window of One Note that resembles the sticky notes on which you jot down short reminders for yourself.
To open a Side Note, tap on the OneNote icon in the system tray area of the Windows taskbar.
If your Side Note becomes too large, OneNote appears. In Office 2003, the size of a Side Note cannot exceed 370 pixels wide by 325 pixels high.
The first time you open a Side Note, OneNote automatically creates a Side Note section in My Notebook. A new page is created in this section for each Side Note that you open. The Side Note pages can be moved using the same methods as those for any page. See page 45.
Flags
As in Windows Journal, flags can be used to mark an item for easy reference and to search the notes. Use the Flag tool on the toolbar to select a flag and to insert a flag.
The Flag tool may look different from what you see here. The last Flag selected is displayed. Here it is the To Do flag.
Any of the flags can be customized by using the customize My Note Flags option on the down arrow of the Flag tool.
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To place a flag, select the container or place the cursor where the flag is to be. Tap on the down arrow of the flag tool. Select the appropriate flag.
To remove a flag, right click on the flag and select Remove Note Flag. To view a summary of all the note flags:
Select View > Task Pane from the menu. Tap on the down arrow at the top of the pane. Select Note Flags Summary.
Audio and Video Notes
Use the Tools > Audio and Video Recording command from the menu. The Audio and Video Recording toolbar opens.
1 2 3 4 5 6 7 8 9
1 Play 6 Hide video window
2 Stop 7 See playback
3 Pause 8 Delete recording
4 Record 9 Audio and video settings 5 Audio gauge
The audio (.wma) and video (.wmv) files are stored on your computer in the My Notebook folder of My Documents. The individual file for each recording will be in the relevant folder. The recording is kept as an audio or video file. It is not converted into text. Audio and video files are embedded in OneNote.
You need a camera to take video.
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To play the recording, use the back arrow on the audio gauge to reset it to the
appropriate time. Use the play button. Also, the audio or video note may be played by placing the pen above the text that indicates the note’s placement. When the icon appears, tap it.
To delete the recording, use the delete tool on the audio and video toolbar or right click on its icon. Select delete from the shortcut menu.
Note: The audio gauge tool represents the times of all the files together, though each file is stored separately.
OneNote Tutorials
At Microsoft’s website, there are tutorials available. Go to http://office.microsoft.com/en-