Manage System Properties

Context

Procedure

1. Select the Company System and Logo Settings checkbox.

This allows the Admin to access the Company System and Logo Settings link in the Administration Tools, which has Employee Central relevant settings.

To get to the Company System and Logo Settings:

2. Go to Administration Tools. In the Company Processes & Cycles portlet, select Company Settings Company System and Logo Settings .

3. On the Company Logo page, the following checkboxes are relevant for Employee Central:

○ Enable Address Validations

○ Enable National ID Validations

○ Enable Bank Account Validations

○ Enable Enhanced Direct Deposit Validations

4. Optional: Depending on the customer's requirements, you can make an entry in the field Next Person Id Assigned.

Let's say a company with 10.000 employees acquires another company. When merging the employees into one company, 5.000 new employees are added with a CSV file import to the system. You would then need to

set the ID for the next person that is hired to be the current number of employees plus 1, so you would enter 15.001 in the Next Person Id Assigned field.

3.3.3 Manage User

Here, the following checkboxes are relevant for Employee Central:

● Add New User: Grants access to the Add New Employees link in the Administration Tools.

● Rehire Inactive Employee: Grants access to the Rehire Inactive Employee link in the Administration Tools.

● Include Inactive Employees in the search: Enables the search for inactive users on the Employee Files page as in this example:

and in the directory search:

● Import Employee Data: Grants access to the Import Employee Data link in the Administration Tools.

● Manage Workflow Requests: Grants access to the Manage Workflow Requests link in the Administration Tools, for example, to change the approver for a particular workflow.

Note that the Admin can only access the workflow requests for the target population to which the Admin role has been granted access.

● Manage Workflow Groups: Grants access to the Manage Workflow Groups link in the Administration Tools.

3.3.4 Manage Time Off

Here you set permissions relevant for Time Off Management. You can find more details about how to configure Time Off in the Time Off handbook.

3.3.5 Manage Mass Changes

Here you set permissions relevant for Mass Changes. You can find more details about how to configure Mass Changes in the Mass Changes Config Guide.

3.3.6 Employee Central API

Here you set permissions for SOAP-based application programming interfaces (APIs) for Employee Central.

These are relevant for integrating Employee Central with other software products.

These permissions are only relevant when you have activated the corresponding APIs in Provisioning. The Foundation APIs are relevant for foundation data, the HRIS APIs for person and employment data:

● Employee Central Foundation SOAP API

● Employee Central HRIS SOAP API

● Employee Central Foundation OData API (read-only)

● Employee Central HRIS OData API (read-only)

● Employee Central Foundation OData API (editable)

● Employee Central HRIS OData API (editable)

3.3.7 Manage Foundation Objects

Here you define permissions for working with foundation objects.

● Import Foundation Data: Grants access to the Import Foundation Data link in the Administration Tools.

● Import Translations: Allows the Admin to import translations for the jobCode foundation object, using the Import Translations link in the Administration Tools. You can find more information under Translating Foundation Data [page 319].

3.3.8 Manage Foundation Object Types

Here you define permissions for the Admin that refer to the different types of foundation objects. Foundation objects are created, edited and deleted in the Administration Tools, in the Company Processes & Cycles portlet, under Employee Files Manage Organization, Pay and Job Structures .

The following permissions are relevant here and refer to what the Admin is allowed to do on the Manage Organization, Pay and Job Structures page:

● View: The Admin can only view the corresponding foundation object type.

● Create: The Admin can create a foundation object of the selected type.

● Insert: The Admin can create a new data record for a foundation object type, by clicking the Insert New Record button as shown in this example:

● Correct: The Admin can correct foundation objects by selecting Take Action Make Correction in the History page:

● Delete: The Admin can delete foundation objects by selecting Take Action Permanently delete record in the History page:

3.3.9 Metadata Framework

The Metadata Framework is used to create generic objects that are also used in Employee Central, for example, to create customer-specific foundation objects. It is also used in Employee Central to create configurable rules.

These are the permissions:

● Configure Generic Object Definition: Allows the Admin to access the Configure Generic Object Definition link in the Administration Tools, where the Admin can create generic object definitions and generic object picklists.

● Manage Data: Allows the user to access the Manage Data link in the Administration Tools.

● Configure Business Rules: Allows the Admin to access the Configure Business Rules link in the Administration Tools.

● Read/Write Permission on Metadata Framework: Allows the Admin to read/write generic objects on any page in the system.

Note

What is the difference to the Manage Data permission?

Without the read/write permission, the user cannot see or manage generic objects on any page in the system. Without the Manage Data permission, the user cannot access the Manage Data page, but is still able to manage data from other pages, such as the Configure Business Rules page (if the Configure Business Rules permission is granted).

● Import Permission on Metadata Framework: Allows the Admin to import and export data for generic objects or business rules using the Import and Export Data link in the Administration Tools.

You can find more information for the use of generic objects in Employee Central under How do you create customer-specific Foundation Objects? [page 168] and Setting up configurable rules [page 207].

For more information about the Metadata Framework in general, refer to the Metadata Framework Implementation Handbook.

3.3.10 Manage Business Configuration

Context

This entry is only displayed if you have activated the Business Configuration in Admin Tools feature in Provisioning.

Procedure

● Choose Select All to allow the Admin to use the Business Configuration UI to make changes to the Succession Data Model and the country-specific Succession Data Model.

3.3.11 Manage Position

Here you set permissions relevant for Position Management. You can find more details about how to configure Position Management in the Position Management Handbook.