The TotalFlow Production Manager user interface has a menu bar at the top, which is always available from any page in the interface.
The menu bar lets users do these actions:
• Switch between the available pages. For example, click [Operations], [Queues], [Configuration], or [Reports] at the left of the menu bar.
Always use the page buttons to switch tabs in the user interface because using the browser's forward and back buttons can cause unexpected results.
• Switch between tabs on the [Operations] page. Click [Operations], then select a tab name.
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• Log a user out of TotalFlow Production Manager. Click the administrator tools icon at the right of the menu bar, then [Log out].
• Change the password of a logged-in user. Click the administrator tools icon at the right of the menu bar, then [Change Password...].
• Download TotalFlow PM PDF Print Driver. Click the administrator tools icon at the right of the menu bar, then [Download driver...].
• See the online version of the TotalFlow Production Manager User's Guide. Click , the help button, at the right of the menu bar, then click [Help].
• See information about this installation of TotalFlow Production Manager, including the version number, whether the installed license is the trial license or the permanent license, and the number of days until the trial license expires. Click , the help button, at the right of the menu bar, then click [About].
[Operations] Page
The [Operations] page of the TotalFlow Production Manager user interface provides a central location where administrators, operators, and monitors can watch TotalFlow Production Manager route and track incoming, processing, and completed jobs and view the status of the printers and workflows that process the jobs. Administrators can also create new printers, workflows and printer pools here.
Administrators and operators can manage printers and workflows. On both the [Operations] page and the [Queues] page, administrators and operators can assign jobs to printers and edit job tickets at the last minute.
The [Operations] page contains an [Objects] pod, an [All Jobs] and a [System summary] pod. On the [Objects] pod you can switch between these tabs:
• [Printers]
• [Workflows]
• [Printer Pools]
• [Connections]
On the [All Jobs] pod you can see all the jobs that TotalFlow Production Manager received.
To view the [System summary] pod, click the settings icon in the [All Jobs] pod, then select [System summary]. You can see a summary of the jobs based on their current phase and you can choose to display a group of jobs in a new tab in [All Jobs] pod.
Always use the page buttons to switch tabs in the user interface because using the browser's forward and back buttons can cause unexpected results.
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To do an action to an object, select the object, then select one of the options at the top of the tab. Or, click [More] at the top of the pod, then select an action. Also, you can right-click the object and select an option from the menu.
[Printers] tab
Use the [Printers] tab to see information about the printers defined in TotalFlow Production Manager.
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On the [Operations] page, administrators can add and delete printers. Operators and administrators can perform actions on the printers, such as enabling, disabling, and showing associated jobs.
The [Printers] tab shows the printer names and status.
[Workflows] tab
Use the [Workflows] tab to see information about the workflows defined in TotalFlow Production Manager.
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Operators and administrators can perform actions on the workflows, such as enabling or disabling. On the [Operations] page, administrators can add and delete workflows.
The [Workflows] tab shows the workflow names and status.
[Printer Pools] tab
Use the [Printer Pools] tab to see information about the printer pools created in TotalFlow Production Manager.
Administrators can perform actions on the printer pools, such as creating or deleting, or changing
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The [Printer Pools] tab shows the pools names and associated printers.
[Connections] tab
Use the [Connections] tab to allow TotalFlow Production Manager to receive orders from external input applications, such as MarcomCentral Web-to-print system.
Administrators can perform actions on the connections, such as creating or deleting, or changing properties. Operators can view properties and logs.
The [Connections] tab shows the connections names, associated workflows, and status.
[All Jobs] pod
The [All Jobs] pod shows the jobs in TotalFlow Production Manager.
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Operators and administrators can see detailed information about specific jobs and perform actions such as suspending and resuming jobs or reprinting jobs.
On the [Operations] page, you can filter the [All Jobs] pod to show only jobs with one of the displayed properties.
The default job properties displayed in the [All Jobs] pod are:
• [Name] - Specifies the name of the job.
• [ID] - Indicates the identification number assigned to the job.
• [Current phase] - Indicates the processing phase that the job has reached.
• [Progress] - Indicates where the job is in the printing process.
• [State] - Indicates the current status of the job, for example, Processing or Error.
• [User name] - Indicates the name of the user that submitted the job. The displayed name can be different depending on the job submission method or platform.
• [Total sheets] - Indicates a calculated value that is used to schedule jobs to printers.
This value is estimated based on the job properties set in [Job Properties Editor] and it can vary on different printer controllers.
• [Submitted] - Indicates the date and time when the workflow created the job.
• [Due] - Specifies whether the job is due by a certain date and how many days are left until the due date.
To add more properties, click the tools icon, then [Manage Columns...].
The job state indicators show the job current phase and progress:
• [Manual] progress category:
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Stopped
TotalFlow Prep Waiting TotalFlow Prep Working Unassigned Stagging Waiting for approval Waiting for operator action Waiting for password Waiting for order closeout
• [Error] progress category:
Error
• [Pending] progress category:
Assigned Complete Queued Stored
Unassigned Stagging with hold time or assigned to a disabled printer Waiting
• [Processing] progress category:
Creating Printing Processing Spooling Held on printer Suspended on printer Stopped on printer
To view the [System summary] pod, click the settings icon in the [All Jobs] pod, then select [System summary]. You can see a summary of the jobs based on their current phase and you can choose to display a group of jobs in a new tab in [All Jobs] pod.
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To change the display of the jobs in a tab, open the tab, then click the tools icon, then group the jobs or choose the pod columns according to your needs.
To see the jobs preview, click the tools icon, then select [Job preview].
When you select a job, you can see its preview at the right of the pod.
[Queues] Page
The [Queues] page of the TotalFlow Production Manager user interface lets administrators, operators, and monitors see the queue of jobs for each printer.
Administrators and operators can move jobs from one printer to another or change the order of jobs within a queue. On both the [Queues] page and the [Operations] page, administrators and operators can assign jobs to printers and edit job tickets at the last minute.
The [Queues] page contains a [Queues] pod and a [Manual Jobs] pod, and a [System summary]
pod. The [Manual Jobs] pod is filtered to show jobs in manual phase progress. Use it to assign these jobs to printers.
Always use the page buttons to switch tabs in the user interface because using the browser's forward and back buttons can cause unexpected results.
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[Queues] pod
The [Queues] pod shows printers and the jobs that are assigned to print on the printers. It also shows paper change actions and special instructions.
The left side of the [Queues] pod shows printers. To open the [Status for Printer] dialog, right-click the printer area, then click [Status...].
The right side shows the queue of jobs for each printer. The jobs are arranged in the order in which you can expect them to print. To change the place of a job in the queue, drag the job in the new position.
Mouse over a job to see the job name, job ID, state, current activity, the number of sheets in the job, and the number of copies of the job.
Double-click a job to open a dialog that shows the status of the job.
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Right-click the job to do other actions, such as changing the number of copies or the job properties, holding, moving or deleting.
, the operator flag, indicates that a job has instructions for the operator. Click the operator flag to see these instructions. The flag turns red if you close the [Special Instructions] dialog without printing the job.
, the held job flag, indicates that a job is held until a certain time. Double-click the job to see when it will be released to print.
, the paper change icon, indicates that the operator needs to change the paper that is loaded in the printer. Double-click the icon to see instructions for the paper change.
[Configuration] Page
The [Configuration] page of the TotalFlow Production Manager user interface lets administrators create and change the properties of users and papers. It also lets administrators set server properties.
The [Configuration] page has pods for objects that only administrators can view or change: a [Server] pod, a [Papers] pod, and a [Users] pod.
• To open a pod, click [Configuration], then click the name of the pod. You cannot open another copy of a pod that is already open.
• To close a pod, click , the exit icon, in the upper right corner.
Always use the page buttons to switch tabs in the user interface because using the browser's forward and back buttons can cause unexpected results.
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[Server] pod
The [Server] pod shows the TotalFlow Production Manager server. There can be only one server in the TotalFlow Production Manager system.
Administrators can use the [Server] pod to see and change information about TotalFlow Production Manager.
In the [Server] pod, the server name identifies the server. This name is [System] and you cannot change it.
[Papers] pod
The [Papers] pod lists the defined papers.
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Administrators can view and change information about papers. They can also add and delete papers.
The [Papers] pod view shows the paper name and selected paper properties in table format.
To change the selection, click the tools icon, and then [Manage Columns...].
[Users] pod
The [Users] pod lists TotalFlow Production Manager users.
Administrators can add and delete users, change users' authority, and change the passwords of other users.
The [Users] pod shows the user name and selected user properties. To change the selection, click the tools icon, and then [Manage Columns...].
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[Connections] pod
The [Connections] pod allows you to create connections and displays the connections already created in TotalFlow Production Manager.
Administrators can add and delete connections, change their properties or see logs. Operators can view properties and logs.
The [Connections] pod shows the connection name.
[Reports] Page
The [Reports] page of the TotalFlow Production Manager user interface lets administrators view the reports supplied with TotalFlow Production Manager and create their own reports.
The [Reports] page includes pods that list the available reports and files saved from reports and that show the contents of a selected report.
You can open, close or expand the [Reports] pods, using the tools icons on the header bar.
Always use the page buttons to switch tabs in the user interface because using the browser's forward and back buttons can cause unexpected results.
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[Reports] pod
The [Reports] pod lists TotalFlow Production Manager reports.
Administrators can select reports for viewing or delete their own reports.
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The [Reports] pod shows the name, description, and time range for each report in table format.
[ R Re ep po or rt t_ _n na am me e ] pod
The [RReeppoorrtt__nnaammee] pod shows the contents of the report selected in the [Reports] pod in table form.
Administrators can set the time range that the report shows and save a copy of the report.