Kanban Work Process
5. Chapter: Project Involvement
5.5 Module of the project
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5.6.1 Organization Management
HR & Finance Management is an automation system that manages different system.
Organizational management is such a module of the project by which HR can manage the following system.
Calendar and Holiday
Project Management
Team Management
Event
Blood Bank
Functionality of the features are-
Every user can see the company calendar with holidays
Admin (HR) can add holiday in the calendar
Manage working days by changing it to weekends or public holidays.
In project management admin can create a new project
Assign team members
Set the time line and keep track and progress of the project
Edit and modify the settings of the project by discussion
Create new team
Manage team, modify team, add team member if needed
In event feature Admin can add a new event
Blood Bank feature provides an opportunity to keep track of the update of blood donation
If anyone needed blood he can easily manage available blood via the blood bank feature
5.6.2 Leave Management
The leave application and approval process can be maintained through this module. Anyone can apply for leave using the apply form and the application will automatically forwarded to his respective supervisor. If supervisor approve the leave then it will forwarded to the HR manager for final approval. The features are mentioned below-
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Show status of previous leave
Show the calendar with holiday
Show the leave status by progress bar
Apply for leave
Approve Leave
Leave applications are processed by supervised
5.6.3 Attendance Management
Managers may manage their Staff by project, Department or Area. Attendance information is updated automatically according to attendance time and authorized leave applications.
One may rules to administer issues such as overtime, benefit entitlement and holidays based on corporate policies and regulatory requirements. The system manage the attendance through a third party device. Features-
Seamlessly integrate 3rd party attendance devices to feed data into our system.
Keep track of time through punch machine
Calculate the total work hour
If anyone does not complete the work hour consecutive three days, the system will give a warning message to the respective employee
5.6.4 Employee Management
This module will help to keep track of the employee. Add new employee when an employee will join in this company. The feature are mentioned below-
List of all the employees
View any specific employee to see his information (by admin)
Filtering System by name or by department
Add new employee
keep track of the new joiner
keep track of the reign employee
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5.6.5 Profile Management
Employee can modify his or her profile as they wish. In this section employee give his all information those are required by the company. The common features are-
Show the employee information
Add and edit Personal information
Add and edit academic and professional qualification
Add and edit emergency contact
Add and edit company related information
Change password
Change profile settings
Change profile picture
Update the entire information
5.6.6 Ticketing System
This is a system to contact with the hr department by creating a ticket like message sending. In this system user will create a message by fill upping some specific field of a form. Then user can submit form and admin will reply the message to follow the next instruction. The main features of the system are-
Create new ticket
Reply ticket and assign task to specific person
Open and close ticket (admin)
Show previous ticket status
5.6.7 Application Management
In this system employee can apply for different purposes. The features are-
Apply for medical bill
Apply for conveyance bill
Approve application
Keep track of previous status
5.6.8 Performance Evaluation
Evaluate performance each of the employee and generate report. This evaluation will proceed by supervisor.
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5.6.9 Report Generate
Sometimes need some documented form like employee information, tax information, this feature helps to generate these form as documented form with the required information.
Request for any information
Generate personal information
leave information full or by date
5.6.10 Training
Training Modules helps user to plan yearly training need and manage staff training information.
Features are,
Set different Training and training category, training organizer, different types of training with unit cost and effective date of training.
Plan required training of a staff.
Manage staff training according to plan, training result & different type of training report.
5.6.11 Recruitment Management
The recruitment module streamlines organization’s recruitment process with extensive functionality for employees and managers, with intuitive self-service functionality, the system allows managers to easily create and edit job requisition in the system. The system also also allows managers to view, collect and analyze interview and examination results by employees or by examinations.
Features are,
Create new jobs and store corresponding advertising information.
Create recruitment references based on the advertisement and specify prerequisites with respect to the job adversities for.
Setup examination with marking schemes for recruitment process.
Set-up venue for examinations and store information related to viva examiners and create interview cards specific to any recruitment reference,
Create short listed applicant’s database with applicant’s personal information.
Manage pre-service training records related to applicants.
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5.6.12 Medical Bill & Conveyance Bill
Apply for those bills. Based on attached documents admin will approve those application.
5.6.13 Finance-Accounting module
Accounting Module is delivered to give organizations the facility to perform accounting operation on the financial information (e.g. Salary, PF, Loan, Income Tax, medical bill, conveyance bill etc.) generated. Also this module gives privilege to the user to fit accounting data to other systems (e.g. banking system).
Features are,
Create account of an employee
Create chart of account.
Account number mapping.
Generate voucher automatically.
Voucher posting.
Different reports on posted/un-posted voucher, trail balance, balance sheet, report to transfer financial data for other banking system like “flex cube”.
5.6.14 Finance - Pay Salary Module
HR managers can gain a holistic view of their employee’s compensation packages. Managers can quickly access total compensation information for any of their employee groups including the categories of base salary, housing allowance, medical allowance, regular bonus, increments etc. Managers can also initiate salary changes either for individual employees or by group. Salary changes can be made at any time in the year – targeted review periods or simply ad hoc – based on the rules of your organization.
Features are,
Structure & manage salary according to staff levels, group staff.
Use salary group facilities to define separate salary structures for staff at the same level.
Define salary breakup as required and use this information to define salary structures.
Define staff salary structure at any date and generate salary accordingly.
Manage salary increment process.
Generate monthly pay slip s according to staff attendance and leave status for all staffs that’s salary have been defined.
Slips for bonuses may be generated automatically with respect to staff salary structures and may also be configured for festivals
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5.6.15 Finance - Loan & Advanced Module
This module has been made to manage company loans that an organization may offer its employees.
Features are,
Set-up loan types with customized interest calculation policies (simple or compound).
Loan realization is done automatically according to installment amounts and automatic adjustments to salaries are made with a reflection of the transaction in the pay slip.
5.6.16 Finance - Provident Fund Module
PF module handles all PF related activities and reduces overheads in the form of man-hours that are considered in managing provident fund related issues. The PF module has been built around company practices in Bangladesh and may be tailored to suit your business needs effectively.
Features are,
Setup members and nominees and specific shares of those nominees.
Setup yearly interest rates for different quarters of the year to calculate interest of PF contributions.
Store information on PF investments.
Collect monthly PF contributions for all active PF members automatically or do the same for specific staff.
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5.6.17 Finance - Income Tax Management Module
This module allows managers to reduce the significant expenses associated with completing tax calculations for their employees. It has been created with Bangladesh in mind and developments in local tax policy. The basic functionalities of the Bangladesh Income Tax structure have been incorporate while at same time retaining the functionality and flexibility that is necessary for provisioning and adjustments.
Features are,
Set-up year wise government income tax rules and calculation factors.
Setup medical and investment contributions for yearend adjustments.
Calculate monthly tax directly from monthly salary and reflect the adjustments in pay slips.
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5.6.18 Settings
This module provides a general settings system. user can customize the site by favorite theme and color and other things. Admin can change the name of the company and also can change the logo.