Multi-Company Single

Supplier Specify whether to process vouchers that represent expenses for multiple internal companies.

These multicompany voucher expenses are distributed to different general ledger and offset bank accounts, but to the same supplier. Values are:

Blank: Enter a standard voucher.

1: Enter a multicompany single supplier voucher.

Note. The manual payment function is not available for this type of voucher processing.

Alternatively, access this processing option by selecting Multi-Company Single Supplier from the Other Voucher Entry Methods menu (G04111).

Multi Vouchers

This processing option enables you to enter multiple vouchers rather than standard vouchers.

1. Multiple Vouchers Specify whether the system enables you to quickly enter multiple vouchers for one or more suppliers.

Unlike the standard voucher entry method, which is a two-step process, the multiple voucher entry methods are a single-step process. Values are:

Blank: Enter a standard voucher.

1: Enter multiple vouchers with a single supplier.

2: Enter multiple vouchers with multiple suppliers.

Note. You can use the multiple-voucher entry methods to add vouchers only. To change, delete, or void them, you must use the standard voucher entry method.

Also, the manual payment function is not available for this type of voucher processing. For additional information, as well as other limitations to multiple voucher entry, consult the documentation or online help for entering multiple vouchers.

Alternatively, access this processing option by selecting either Multi Voucher -Single Supplier or Multi Voucher - Multi Supplier from the Other Voucher Entry Methods menu (G04111).

Logging

This processing option specifies whether you can enter logged vouchers rather than standard vouchers.

1. Voucher Logging Specify whether to enter a voucher before you assign it a general ledger account. At a later time, you can redistribute the voucher to the correct general ledger accounts.

You can specify a default general ledger account for preliminary distribution, as well as a suspense trade account for logged vouchers. To do this, use AAI PP (Preliminary Distribution for Voucher Logging) and PQ (Suspense A/P Trade Account for Voucher Logging). To use AAI PQ, select the Use Suspense Account option in the Company Names and Numbers program (P0010). From the Organization & Account menu (G09411), select Company Names and Numbers. Values are:

Blank: Enter a standard voucher (default).

1: Enter a logged voucher.

When you enter 1 for this processing option, the program adds a selected Logged option to the Supplier Ledger Inquiry form, and the program ignores the selections that you make for prepayments.

Alternatively, from the Other Voucher Entry Methods menu (G04111), select Voucher Logging Entry.

Note. This processing option functions in conjunction with the Voucher Logging processing option on the Logging tab of Voucher Entry MBF (P0400047). You must enter 1 for both Voucher Logging processing options for the system to process logged vouchers. If the Voucher Logging processing options for A/P Standard Voucher Entry and Voucher Entry MBF are set for logged vouchers, the system ignores the processing options on the Prepayments tab of A/P Standard Voucher Entry (P0411).

2. G/L Date Specify whether to use the system date as the default general ledger date for a logged voucher. Values are:

Blank: Enter date manually.

1: Use the system date as the default general ledger date.

Note. If you enter 1 for this processing option, you cannot override the date.

Prepayments

These processing options specify how the program processes prepayments. Use prepayments to pay for goods or services before you receive an invoice.

1. G/L Offset Account Specify that you want to set up AAIs (item PCxxxx) to predefine classes of automatic offset accounts for accounts.

For example, you can assign general ledger offsets as:

Blank: Trade Accounts Payable 4110: Trade Accounts Payable RETN: Retainage Payable 4120: Retainage Payable OTHR: Other Accounts Payable 4230: Other Accounts Payable

PREP: Prepayment A/P Trade Account 4111: Prepayment A/P Trade Account

Enter the code for the general ledger offset account that the system uses to create prepayment pay items. You must enter a value to enable automatic creation of prepayment pay items. If you leave this processing option blank (default), the system uses the Standard Voucher Entry program.

2. G/L Distribution

Account Specify the general ledger distribution account that the system uses for creating prepayment pay items. You can use one of these formats for account numbers:

Structured account (business unit.object.subsidiary).

25-digit unstructured number.

8-digit short account ID number.

Speed code.

The first character of the account indicates the format of the account number.

You define the account format in the General Accounting Constants program (P000909).

Note. Use this processing option only if you enter a value in the General Ledger Offset Account processing option.

3. Pay Status Code Specify the default pay status code for prepayments.

The pay status code is a UDC (00/PS) that indicates the current payment status of a voucher. Valid codes are:

P: The voucher is paid in full.

A: The voucher is approved for payment, but not yet paid. This applies to vouchers and automatic cash applications.

H: The voucher is on hold pending approval.

R: Retainage.

%: Withholding applies to the voucher.

?: Other codes. All other codes indicate reasons that payment is being withheld.

Note. The JD Edwards EnterpriseOne Accounts Payable system does not print payments for any codes other than the codes provided in this valid codes list.

Note. Use this processing option only if you enter a value in the general ledger Offset Account processing option.

4. Number of Days Specify the number of days to add to the due date of the negative prepayment pay items.

5. Tax Area Specify whether the program displays the Prepayment Tax form for prepayments.

You use the Prepayment Tax form to assign tax codes to negative pay items that are different from the tax codes for the corresponding positive pay items. This is necessary, for example, when tax laws treat positive pay items and negative pay items differently. Otherwise, the system automatically generates a negative pay item for each positive pay item, assigning each negative pay item the same tax area code and tax explanation code as its corresponding positive pay item.

If you specify a tax area code and tax explanation code on the Prepayment Tax form, the new codes appear on all negative pay items, overriding the original tax area codes and tax explanation codes on the positive pay items.

For example, if several positive pay items exist, each of which specify a different tax area code and tax explanation code, but you specify a particular tax area code and tax explanation code on the Prepayment Tax form, the system assigns the tax area code and tax explanation code that you specify on the Prepayment Tax form to all negative pay items. Values are:

Blank: Do not display 1: Display

Note. Use this processing option only if you enter a value in the general ledger Offset Account processing option.