Multi-User Environments Moving the Data Components to a Shared Location

When you install Author-it, this default file directory structure is created on the computer: ..Author-it 5

Compilers Help compilers

Data

Libraries Base directory for all relative file paths

Templates Contains several sub-directories for different types of templates and components for Word and web-based outputs

Tutorial Contains the tutorial files

Dictionaries Contains several sub-folders for different Language dictionaries

Help Author-it Help files

MIF MIF files (requires a MIF license)

A Logs folder is also created in the Windows Temp directory when you use Author-it, but we

recommend that you manually create a Logs folder and point to it for each user (see "Optionally manually create a Logs folder and point to it for each user" on page 46).

For published outputs a Publishing folder is created under the Author-it install directory (for example, Author-it 5\Publishing) when you first publish. You can optionally manually create a Publishing folder and point to it for each User (on page 45).

Move the Data folder in a multi-user environment

In a multi-user environment, the Data folder containing the shared components needs to be moved

(see "Suggested Directory Structure for Shared Components" on page 43) to a network location so that everybody in the team has access to the same files (see also Author-it Shared Data Folder (on page 28)).

Note: Before moving the library to a network location, first close the Author-it and Author-it

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Multi-user Jet: After the Data folder has been moved to a network location, the Library path in the Author-it Administrator, will update automatically.

Note that when you wish to open this library, do not open via "Recent Libraries", as the recent path will no longer exist. Rather choose Select Library > Open Recent tab > Browse for more… and browse for the new location.



Multi-user SQL Server: After the Data folder has been moved to a network location you will need

to update the Library path in the Author-it Administrator.

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To Update the Library Path in Author-it Administrator:

1) Log in to the library using Author-it Administrator. 2) Add the location to the Library Path field. 3) Close Author-it Administrator.

Suggested Directory Structure for Shared Components

In a multi-user environment, the Data folder should be moved (not copied) to a shared location on the network. We suggest moving the entire Data folder - keeping the existing structure intact. If you do copy the library, be aware that when you open the Author-it program, the Recent Libraries tab will still point to the original, not the copy. To open the new library, choose Select Library > Open Recent tab > Browse for more… and browse for the new location.

In a number of Author-it objects, the paths pointing to files in the Templates folders are relative to

your Library. If you move the Templates folder (away from the Data folder), then you will also need

to change relative file paths (see "Changing Relative File Paths" on page 51) in several Author-it objects.

..Author-it 5 Data

Libraries Base directory for all relative file paths

Templates Contains several sub-directories for different types of templates and components for Word and web-based outputs

Tutorial Contains the tutorial files

Note: All Author-it users require file system read/write permissions to the shared data files, and the

ability to create and delete files in the directory containing the library or libraries. If a user does not have these permissions, they cannot open a library.

Suggested Directory Structure for Client Computers

When you install Author-it on each client, the following folders are created on each computer under the Author-it install folder. Note, in multi-user environments you'll use the Data folder that was moved to a shared network location.

..Author-it 5

Compilers Help compilers

Data

Libraries Base directory for all relative file paths

Templates Contains several sub-directories for different types of templates and components for Word and web-based outputs

Tutorial Contains the tutorial files

Dictionaries Contains several sub-folders for different Language dictionaries

Help Author-it Help files

MIF MIF files (requires a MIF license)

A Logs folder is also created in the Windows Temp directory when you use Author-it, but we

recommend that you create a Logs folder and point to it for each user (see "Optionally manually create a Logs folder and point to it for each user" on page 46).

Optionally manually create a Publishing folder and point to it for each User

Each time a user publishes, the output goes to a sub-folder of the Publishing folder.

The folder is not created on initial software installation. By default the software creates this

Publishing folder within the Author-it installation folder when the user first publishes. Existing users probably already have this folder configured, and it is maintained across successive software updates.

You have the option to manually create a Publishing folder in any location where users have Read, Write and Delete access, so long as you then configure each user's Author-it software to point to that folder. For both multi-user and single-user installations we recommend this folder remains on a local computer (see "Author-it Publishing Folder" on page 30).

Users can customize the location of the Publishing folder and point to it from File (A-button) >

Optionally manually create a Logs folder and point to it for each user

The Author-it Logs path defaults to the Windows Temp folder when you use the Author-it software. We recommend that you create a new folder called Logs in a suitable location and update the path in

Author-it Options > File Locations for each user. Existing users may already have this folder

configured, and it will be maintained across successive software updates.

Users can customize the location of this folder and point to it from File (A-button) > Author-it

Options > File Locations tab. For example:

In document Getting Started With Author-it (Page 43-48)