21 22
* This substantive change applies to instructional site relocation only. If only the institution’s/program’s office is 23
relocating, the COA and all enrolled students must be informed by mail within fifteen (15) days of the change.
24 25 26
K-8 27
CHANGE 8: APPLICATION FOR APPROVAL OF ADDITIONAL LOCATIONS 1
Instructions: Complete the Substantive Change Cover Sheet and information required by this section.
2 3
Type of site: Branch Campus* Additional Location Contract Site 4
5
The addition of a permanent location at a site at which the institution is conducting a teach-out 6
for students of another institution that has ceased operating before all students have completed 7
their program of study.
8 9
Degree(s) to be offered at new site:
10
If this is a contract site, beginning and ending dates of the contract are as follows:
11
Through 12
Other additional locations of the institution/program at this level currently approved: (Use an additional page if 13
necessary):
14 15
1. 2.
16
Additional (new) location for which approval is requested:
17 18
Name of Site:
Site Administrator Site Phone:
Street Address: Fax:
City, State Zip: Email:
19
Institution/program director for new site:
Percentage of content to be offered at new site:
If less than 100% of content, list components to be offered:
List state and local licenses required for the new site:
If licensing is required but not completed:
Date you applied Date by which completion is expected:
Number of students expected at new site Student-instruction ratio:
20 21
* See Chapter X,I 22
23
(continued on page K-10) 24
25
ATTACHMENTS (identified by number as follows):
1 2
1. CONTRACT WITH HOST SCHOOL OR AGENCY (does not apply to Branch Campuses) 3
Check here if facility is institution-owned 4
2. FACULTY TEACHING LOAD (complete the chart below)*
5
3. STATE AND LOCAL LICENSES FOR NEW SITE 6
4. SCHEDULE FOR ALL CURRENT DEGREE PROGRAM(S) AND ADDITIONAL SITES 7
(include: name of site, degree program(s), and director) 8
5. CURRENT ORGANIZATIONAL CHART (show where new site fits into structure) 9
6. PROMOTIONAL LITERATURE FOR NEW SITE (include date(s) released) 10
7. BUDGET (show: total budget amount, with breakdown by column for each degree program 11
and additional site, including projection for new site) 12
8. RESUMES FOR ON-SITE DIRECTOR AND FACULTY MEMBERS (identify job title for 13
each, including curriculum area for instructors) 14
9. FLOOR DIAGRAM FOR SPACE TO BE USED AT NEW SITE (to scale, with dimensions) 15
10. RENT/LEASE/USE AGREEMENT FOR FACILITY SPACE 16
11. LIST OF INSTRUCTIONAL MATERIALS AND EQUIPMENT TO BE USED FOR 17
DURATION OF PROGRAM 18
12. RENT/LEASE AGREEMENT FOR INSTRUCTIONAL MATERIALS/EQUIPMENT 19
13. SUMMARY TABLE FOR PROGRAM(S) OFFERED AT NEW SITE (component title [and 20
number, if appropriate], hours, inclusive dates, instructor, position in program cycle) 21
14. SCHEDULES FOR PROGRAM(S) OFFERED AT NEW SITE (academic calendars:
22
schedule of daily hours and content for academic phase; seminar schedule dates, hours, 23
content) 24
15. SYLLABUS (if altered or revised since most recent Self study Report) 25
16. LIST OF CLINICAL SITES (name, address, telephone, supervising teacher) 26
27
* Complete the following chart for all instructors scheduled for the new site. List all teaching 28
responsibilities, including those at other sites operated by the institution/program.) 29
30
FACULTY MEMBER SUBJECT AREAS(S) & CLOCK/CREDIT HOURS FOR ALL SITES AND LEVELS
Name New Site Other Site(s) A = Additional
C = Contract B = Branch M – Mobile P= Primary
31
NOTE: Approval by the COA is required PRIOR TO THE SITE’S OPENING and an on-site visit is required 32
within six (6) months of the effective date of change.
33 34
(continued on page K-11) 35
36 37 38 39 40 41 42
K-10 43
The following types of substantive change requirements apply to institutions with recognition by the COA that 1
allows them to seek eligibility to participate in Title IV, HEA programs. Please check the appropriate box. In 2
addition to the requirements below, submission of all attachments listed on page K-9 of this application form are 3
also required. A one-day, on-site visit will be required within six (6) months of the effective date of change.
4 5
Entering into a contract under which an institution or organization not certified to 6
participate in the Title IV, HEA programs offers more than 25% of one or more of the accredited 7
institution’s educational programs.
8 9
Establishing an additional location geographically apart from the main campus at which 10
the institution offers at least 50% of an educational program. The addition of such a location must 11
be approved by the COA unless the COA determines, and issues a written statement that the 12
institution has – 13
14
Successfully completed at least one cycle of accreditation of the maximum length offered 15
by the COA and one renewal, or has been accredited for at least ten years.
16 17
At least three additional locations that the COA has approved; and 18
19
Met criteria established by the COA indicating sufficient capacity to add additional 20
locations without individual prior approvals, including at a minimum satisfactory evidence 21
of a system to ensure quality across a distributed enterprise that includes-- 22
a) Clearly identified academic control;
23
b) Regular evaluation of the locations;
24
c) Adequate faculty, facilities, resources, and academic and student support 25
systems;
26
d) Financial stability; and 27
e) Long-range planning for expansion 28
29
The COA’s procedures for approval of an additional location require timely reporting to the COA of 30
every additional location established under this approval.
31 32
The COA’s determination or re-determination to pre-approve an institution’s addition of locations 33
may not exceed five years.
34 35
The COA will not pre-approve an institution’s addition of locations after the institution undergoes a 36
change in ownership resulting in a change of control until the institution demonstrates that it meets 37
the conditions for the COA to pre-approve additional locations described in this section.
38 39
The COA will conduct, at reasonable intervals not to exceed the normal period of accreditation, 40
visits to a representative sample of additional locations utilizing the substantive change application 41
procedures described above.
42 43 44 45 46 47 48 49 50 51 52 53 54
CHANGE 9: ADDITION OF COURSES/PROGRAMS/DEGREES SIGNIFICANTLY DIFFERENT FROM EXISTING OFFERINGS OR DELIVERY
1
Instructions: Complete the Substantive Change Cover Sheet and information required by this section.
2 3
List degree(s), courses(s), or programs to be added:
4
5
Briefly describe the proposed changes:
6
7
Evaluation of impact of the change: With reference to the ABFSE Accreditation Standards, indicate all aspects of the 8
institution that will be affected and attach a detailed narrative explanation for each, with supporting documentation as 9
appropriate.
10
Check all that apply:
11
Sponsorship
Organization and Administration
Aims and Objectives
Administrative Practices and Ethical Standards
Finance
Curriculum
Faculty
Facilities
Library
Students
Program Planning and Evaluation/Assessment
Default Rates in Student Loan Program under Title IV
Record of Student Complaints
Program Length, Tuition, and Fees Related to Subject Matter Taught
Program Length in Credit or Clock Hours 12
ATTACHMENTS (identified by number as follows):
13 14
1. PUBLICATIONS (showing appropriate revision of pertinent information) 15
2. BUDGETS (previous and revised) 16
3. PERSONNEL (resumes for new faculty) 17
4. RENT/LEASE AGREEMENT (if different from most recent Self study Report) 18
5. ADDITIONAL RESOURCES (list of new equipment, library, etc.) 19
6. ALL APPLICABLE INFORMATION REQUIRED BY STANDARD 6 20
7. STATE LEGAL REGISTRATION AND POSTSECONDARY AUTHORIZATION 21
8. ASSESSMENT: New assessment forms and sample transcript 22
23 24
*NOTE: A one-day, on-site visit is required within six (6) months of the effective change
25
date.
26 27 28 29 30
K-12 31
ABFSE/COA 1
APPLICATION FOR SUBSTANTIVE CHANGE 2
IN AN ACCREDITED INSTITUTION OR PROGRAM 3
4
SCHEDULE OF FEES (plus Site Visit fees for 6-9) 5
6
CHANGE 1: LEGAL NAME $150
CHANGE 2: MISSION OR OBJECTIVES $150
CHANGE 3: FACULTY/STAFF n/a
CHANGE 4: CLOCK HOURS TO CREDIT HOURS (or vice versa) $150 CHANGE 5: GREATER THAN 25% INCREASE IN NUMBER OF
CLOCK/CREDIT HOURS AWARDED
$150
CHANGE 6: OWNERSHIP/CONTROL * $300
CHANGE 7: RELOCATION OF PERMANENT INSTRUCTIONAL SITE * $300 CHANGE 8: APPLICATION FOR APPROVAL OF
ADDITIONAL LOCATIONS *
$250 per location
CHANGE 9: ADDITION OF COURSES/PROGRAMS/DEGREES SIGNIFICANTLY DIFFERENT FROM EXISTING OFFERINGS OR DELIVERY *
$250 per location
7
* These Substantive Changes require a one-person on-site visit 8
9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
K-13 29