Intimation for Inspection
Intimation for Inspection:: FoFor r the pre shipment inspection, necessarythe pre shipment inspection, necessary
application is given to the concerned inspection agency for conducting the application is given to the concerned inspection agency for conducting the inspection
inspection
and issue of certificate thereof and issue of certificate thereof..
Declaration of Insurance:
Declaration of Insurance: Where the insurance is to be covered by theWhere the insurance is to be covered by the exporter, the shipper has to give details of the shipment to the insurance exporter, the shipper has to give details of the shipment to the insurance company for necessary insurance cover.
company for necessary insurance cover. The detailed declaration will cover:The detailed declaration will cover:
Name Name of the shof the shippeipper \r \ expoexporter.rter.
Name & address of buyer.Name & address of buyer.
Details of goods such as packages, quantity, value in currencyDetails of goods such as packages, quantity, value in currency
Name Name of the of the VesseVessel \l \ AircrAircraft.aft.
Application of theApplication of the CCertificateertificate OOriginrigin: An application: An application
has to be made to the
has to be made to the concerned authority withconcerned authority with required documents.
required documents.
Mate'sMate's RRececeieipptt : A: A receipt issued by the Commandingreceipt issued by the Commanding
officer of the ship when the cargo is
officer of the ship when the cargo is loaded, anloaded, an evidence that goods are loaded in
evidence that goods are loaded in the vessel.the vessel.
Shipping order:Shipping order: Issued by Issued by the Shipping/Conferencethe Shipping/Conference
Line intimating the exporter about the
Line intimating the exporter about the reservation ofreservation of space for shipment of cargo.
Shipping Instructions:Shipping Instructions: when the documents are towhen the documents are to
sent for customs clearance, necessary instructions are sent for customs clearance, necessary instructions are to be given. It includes name of vessel, goods carried, to be given. It includes name of vessel, goods carried, freight amount, instructions for obtaining bill of
freight amount, instructions for obtaining bill of landing.
landing.
Bank letter for negotiation of documents:Bank letter for negotiation of documents: AA sseet t ooff
instruction for the bank as to how to negotiate or instruction for the bank as to how to negotiate or
discount or collection for forwarding the same to the discount or collection for forwarding the same to the customer and also for realization of
Name and address of the buyer. Name and address of the buyer.
Details of various documents being sent and the number of Details of various documents being sent and the number of
the copies thereof. the copies thereof.
Name and address of the buyer¶s bank if available. Name and address of the buyer¶s bank if available.
If the bill amount is to be adjusted against any forwardIf the bill amount is to be adjusted against any forward
exchange
exchange covercover..
In case of credit bill who has to In case of credit bill who has to bear the interest, either bear the interest, either
exporter or if the same is to be collected from the buyer. exporter or if the same is to be collected from the buyer.
Instructions in case non-acceptance/non-payment by theInstructions in case non-acceptance/non-payment by the
buyer. buyer.
Pre-shipment export documentsPre-shipment export documents
Prescribed by the different government departments andPrescribed by the different government departments and
bodies . bodies .
export inspection, foreign exchange regulation, export tradeexport inspection, foreign exchange regulation, export trade
control, customs, etc. control, customs, etc.
Shipping Bill:Shipping Bill: The main customs document grantsThe main customs document grants
permission for the shipment of goods. permission for the shipment of goods.
A.A.RR.E..E. 11 form (form (CCentral exciseentral excise)):: In case goods meant forIn case goods meant for
export are cleared directly from the premises of a export are cleared directly from the premises of a manufacturer, the exporter can avail the
manufacturer, the exporter can avail the facility offacility of exemption from payment of terminal excise duty exemption from payment of terminal excise duty
ExchangeExchange CConontrtrolol ddececlalararatitionon FFormorm :: AAllll eexxppoorrtteerrss
m
muusstt ddeeccllaarree ththee ddeettaaiillss ooff sshhiippmmeenntt ffoorr momonniittoorriinngg bbyy th
thee RReesseervrvee BBaannkk ooff IInnddiiaa..
ExpExportort AppAppliclicatioation:n: TThhee aapppplliiccaattiioonn ttoo bbee mmaaddee ttoo tthhee
cu
custstomomss ofoffificicialalss bebefoforere shshipipmementnt ofof gogoodods.s.
VVehehiciclele TiTickcketet/ / CCaarrtt TTiicckkeett//GGaattee PPaassss eettcc :: BBeeffoorree tthhee
g
gooooddss aarree bbeeiinngg ttaakkeenn iinnssiiddee tthhee ppoorrtt foforr llooaaddiinngg,, n
neecceessssaaryry ppeermrmiissssiioonn hhaass toto bebe oobbttaaiinneedd ffoorr mmoovviinngg tthhee ve
BankBank CCerertitifificacatete ofof RRealization:ealization: ThThee nenegogotitiatatiningg babanknk
d
deeccllaarreess tthhee ffoobb vvaalluuee ooff exexppoorrttss aanndd ffoorr tthhee ddaattee ooff re
BBllaacckk LLiisstt CCertificate:ertificate: TThhiiss iiss rreeqquuiirreedd bbyy cceerrttaaiinn
n
naattiioonnss wwhhoo hahavvee ssttrraaiinneedd ppoolliittiiccaall aanndd eeccoonnoommiiccaall re
relalatitiononss wwitithh thethe ssoo ccaalllleedd ´B´Blalacckk LLisistetedd CoCouunntrtriiesesµ.µ.
LanguageLanguage CCertificate:ertificate: IImmppoorrtteerrss iinn tthhee EEuurrooppeeaann
C Coommmmuunniittyy rreeqquuiirree aa llaanngguuaaggee cceerrttiiffiiccaattee aalloonngg wwiitthh t thhee GGSSPP cceerrttiiffiiccaattee iinn rreessppeecctt ooff hhaannddlloooomm ccoottttoonn fabrics. fabrics.
FFrereigightht PaPaymymenentt CCerertitifificcatatee :: ThThee shshiippppiningg ccomomppananyy
m
maayy iissssuuee aa seseppaarraattee cceerrttiiffiiccaattee ffoorr ppaayymmeenntt ooff tthhee f
frreeiigghhtt cchhaarrggeess iinnsstteeaadd ofof ddeeccllaarriinngg oonn tthhee mmaaiinn trans
Insurance PremiumInsurance Premium CCertificate:ertificate: This is the certificateThis is the certificate
issued by the Insurance Company as issued by the Insurance Company as
acknowledgement of the amount of premium paid for acknowledgement of the amount of premium paid for the insurance cover.
the insurance cover.
CCombinedombined CCertificate ofertificate of OOrigin andrigin and VValue:alue: ThisThis
certificate should contain special details as to the
certificate should contain special details as to the originorigin and value of goods, which are
and value of goods, which are useful for determininguseful for determining import duty.
import duty.
CCustoms Invoice:ustoms Invoice: This is required by the countries likeThis is required by the countries like
Canada, USA for imposing preferential tariff rates. Canada, USA for imposing preferential tariff rates.
Legalized Invoice:Legalized Invoice: It is just like It is just like consular invoice,consular invoice,
which requires certification from Consulate or which requires certification from Consulate or authorized mission, stationed in the
OOccttrrooii iiss tthhee llooccaall ttaaxx lleevviieedd bbyy tthhee cciivviicc bbooddyy oonn ggooooddss
e