The self study represents the collective and collaborative work of over 80 faculty, staff, administrators, managers and students who served in the Institutional Self Study Steering Committee and nine Standard Committees. Upon the announcement of the appointment of the new Superintendent/President on April 7, 2008, although not started in the position until June 2, 2008, the Superintendent/President immediately started communications with the College to begin preparation for the institutional self study. The Superintendent/President has previously served as the Accreditation Liaison Officer at Santa Barbara City College from September 1999 to July 2006. She engaged the Executive Committee, the President of the Academic Senate, the CSEA President, the Student Trustee, the faculty co-chair for the self study, and the Accreditation Liaison Officer. The Academic Senate appointed a faculty co-chair for the self study in April 2008. The administrative co-chair was the Senior Director, Institutional Assessment, Research and Planning, who also served as the Accreditation Liaison Officer for the College. The Superintendent/President, in collaboration with the groups and leaders mentioned, established a preliminary Steering Committee whose first meeting was on May 16, 2008. During this first meeting, the approach to establish the full membership for the nine
Standard committees was discussed. Additional items discussed were: 1) purpose and responsibilities of the steering and standard committees - structure and membership; responsibilities of self study co-chairs; responsibilities of standard co-chairs; 2) proposed timeline for development, dissemination and discussion of the self study; and 3) summer 2008 self study activities.
The Academic Senate selected additional faculty members for each of the nine committees, CSEA selected classified staff, and the Superintendent/President and the Executive Committee selected additional administrators and managers. The Superintendent/President chaired the Steering Committee.
In order to familiarize all standard committee members and the Board of Trustees with the accreditation standards and the steps, phases and requirements involved in the development of the institutional self study, the new Superintendent/ President contacted ACCJC in April 2008 and organized an institutional self study training on the Main Campus on June 20, 2008. The training was conducted by Dr. Steve Maradian, Vice President of Policy and Research, ACCJC. Over 50 individuals attended this training, including four of the trustees.
Page 40 Organization for the Self Study
The steering and standard committees have had numerous meetings between June 2008 and April 2009. In addition, the Superintendent/President and the two co- chairs of the self study have met every other week from June 2008 through March 2009. The major milestones and timeline for the development of the self study were as follows:
Table 4.1 Timeline for the Development and Dissemination of the Institutional Self Study
April 2008 Faculty co-chair for the self study selected by the Academic Senate
May 16, 2008 First meeting of the Preliminary Institutional Self Study Steering Committee
June 20, 2008 Institutional Self Study Training Conducted by ACCJC
August 7, 2008 Draft #1 Self Study submitted to self study co-chairs; Superintendent/President and self study co-chairs reviewed and critiqued Draft #1, prepared written feedback and observations and discussed with the Steering Committee
August 22, 2008 Draft #1 Self Study submitted to the Steering Committee for review
August 29, 2008 Meeting of the Steering Committee; review, discussion and feedback on Draft #1 Self Study
September 4, 2008 Feedback on Draft #1 Self Study to the nine Standard Committees
October 6, 2008 Draft #2 Self Study submitted to the self study co-chairs; Superintendent/President and self study co-chairs reviewed and critiqued Draft #2, prepared written feedback and observations and discussed with the Steering Committee
October 10, 2008 Draft #2 Self Study submitted to the Steering Committee for review
October 17, 2008 Meeting of the Steering Committee; review, discussion and feedback on Draft #2 Self Study; revisions to Draft #2 made by October 21, 2008
October 21, 2008 Draft #2 disseminated campus wide: posted on the Accreditation web site of the College; Superintendent/ President sent campus-wide e-mail announcing the availability of Draft #2, soliciting feedback and providing guidelines for submitting feedback to self study co-chairs
November 5 Campus open forums on Accreditation Process and
and 6, 2008 discussion of Draft #2 Self Study
November, Self study co-chairs met with co-chairs and members of
December 2008 each of the nine Standard committees to assist with making
and January 2009 necessary changes and improvements to Draft #2, helped with developing Draft #3 and guided the selection of evidence and references
Organization for the Self Study Page 41
February 5, 2009 Draft #3 Self Study submitted to the self study co-chairs; Superintendent/President and self study co-chairs reviewed and critiqued Draft #3, prepared written feedback and observations and discussed with the Steering Committee
February 20, 2009 Meeting of the Steering Committee; review, discussion and feedback on Draft #3 Self Study; feedback to the nine Standard committees
February 2009 Self study co-chairs met with standard co-chairs and members of each of the nine Standard committees to assist with making necessary changes and improvements to Draft #3, helped with developing Draft #4 and guided selection of evidence and references
March 4, 2009 Draft #4 Self Study submitted to the self study co-chairs; Superintendent/President and self study co-chairs reviewed and critiqued Draft #4; continued to assemble evidence and edit self study
March 9, 2009 Draft #4 Self Study disseminated campus wide: posted on the Accreditation web site of the College; Superintendent/ President sent campus-wide e-mail announcing the availability of Draft #4, soliciting feedback and providing guidelines for submitting feedback to self study co-chairs
March 12, 2009 Board of Trustees Study Session – review and discussion of Draft #4 Self Study
April 10 Campus open forums on Accreditation Process and
and 17, 2009 discussion of Draft #4 Self Study
April 13, 2009 Draft #5 Self Study posted on Accreditation Web site
April 28, 2009 Classified Consultation Group endorsed the institutional self study
April 29, 2009 Academic Senate endorsed the institutional self study
May 4, 2009 College Planning Council endorsed the institutional self study
May 14, 2009 Board of Trustees Study Session – review and discussion of Draft #7 Self Study “Almost Final”
May 28, 2009 Board of Trustees meeting – approval of self study
June – July 2009 Final proofing and production/printing of self study completed
August 2009 Self study submitted to ACCJC
August 20, 2009 Self study overview – Faculty fall 2009 in-service
September 2009 Campus open forums on Accreditation Process and discussion of Self Study
August – Preparation for onsite team chair pre-visit and team visit
October 2009
Page 42 Organization for the Self Study
Institutional Self Study Steering Committee
Responsibilities
• Know the accreditation process, standards, and expectations for self study report
• Oversee the completion of the self study report • Review all drafts of the report and provide feedback • Attend all steering committee meetings
• Serve as a resource to the campus community on matters related to the self study and site visit
Membership
Chair
Dr. Andreea Serban, Superintendent/President
Administrative Co-Chair
Dr. Darla Cooper (until Feb 25, 2009)
Dr. Diane Rodriguez-Kiino (March – May 2009)
Faculty Co-Chair
Dr. Kelly Lake
Standard Committee Administrative Co-Chairs
Dr. Jack Friedlander, Executive Vice President, Educational Programs Dr. Ben Partee, Interim Vice President Continuing Education
(until December 2008)
Dr. Ofelia Arellano, Vice President Continuing Education Dr. Erika Endrijonas, Dean Educational Programs
Renee Robinson, Director and Interim Dean Continuing Education Joe Sullivan, Vice President Business Services
Sue Ehrlich, Vice President Human Resources & Legal Affairs Dr. Paul Bishop, Vice President Information Technology
Standard Committee Faculty Co-Chairs
Kathy Molloy Dr. Karolyn Hanna Dr. Judy Meyer
Ignacio Alarcon, President Academic Senate
CSEA Representative
Liz Auchincloss, CSEA President
Student Representatives
Sean Knotts, Student Trustee
Organization for the Self Study Page 43
Standard Committees
Nine committees corresponding to the nine primary areas within the standards, along with two standard oversight groups for Standards II and III.
Institutional Mission and Effectiveness
Administrative Co-Chairs
Dr. Jack Friedlander and Dr. Ben Partee (until Dec 2008)/Dr.Ofelia Arellano
Faculty Co-Chair
Kathy Molloy
Members
Don Barthelmess, Faculty
Sally Gill, Classified Staff, Continuing Education Pam Guenther, Faculty
Melanie Rogers, Classified Staff
Sally Sanger, Faculty Continuing Education, President Continuing Education
Instructors’ Association
Student Learning Programs and Services (Oversight Group)
Administrative Co-Chairs
Dr. Erika Endrijonas and Renee Robinson, Continuing Education
Faculty Co-Chair
Dr. Karolyn Hanna
Members
Genny Anderson, Faculty Mark Ferrer, Faculty Behzad Massoman, Faculty Cindy Salazar, Classified Staff Elizabeth Schiffrar, Classified Staff
Instructional Programs
Administrative Co-Chairs
Marilynn Spaventa and Dr. Diane Hollems
Faculty Co-Chair
Sheila Wiley
Members
Claudia Johnson, Faculty Continuing Education Nancy Keller, Classified Staff
Louise MacKenzie, Faculty Beverly Schwamm, Classified Staff Donna Waggoner, Classified Staff Standard I
Standard II
Page 44 Organization for the Self Study
Student Support Services
Administrative Co-Chairs
Keith McLellan and Carmen Lozano, Continuing Education
Faculty Co-Chair
Dr. Jan Shapiro
Members
Argelia Aguilera, Classified Staff Lydia Aguirre-Fuentes, Faculty Paloma Arnold, Faculty Allison Curtis, Management Christine D’Arcy, Classified Staff Francisco Dorame, Classified Staff Ana Jiminez, Classified Staff Christopher Phillips, Faculty Rosemary Santillan, Classified Staff Gwyer Schulyer, Faculty
Elizabeth Shiffrar, Classified Staff Gail Tennen, Faculty
Marsha Wright, Management
Library and Learning Support Services
Administrative Co-Chair
Dr. Alice Scharper
Faculty Co-Chairs
Kenley Neufeld and Dr. Jerry Pike
Members
Nicole Biergiel, Classified Staff Elizabeth Bowman, Faculty Stan Bursten, Faculty
Xenia Cimino, Classified Staff Naithan Gallego, Student
Resources (Oversight Group)
Administrative Co-Chairs
Joe Sullivan, Sue Ehrlich and Dr. Paul Bishop
Faculty Co-Chair
Judy Meyer
Members
Liz Auchincloss, Classified Staff, CSEA President Gary Carroll, Faculty
Tom Garey, Faculty Kathy O’Connor, Faculty
Dr. Lynne Stark, Faculty, President Instructors’ Association Standard IIB
Standard IIC
Organization for the Self Study Page 45
Human Resources
Administrative Co-Chairs
Sue Ehrlich, Pat English and Susan Danielson, Continuing Education
Faculty Co-Chair
Kathy O’Connor
Members
Liz Auchincloss, Classified Staff, CSEA President Dr. Diane Rodriguez-Kiino, Management
Physical Resources
Administrative Co-Chairs
Julie Hendricks, Joe Sullivan and Alex Pittmon, Continuing Education
Faculty Co-Chair
Dr. Adam Green
Members
Carlos Ramirez, Classified Staff Henry Reed, Faculty
Gordon Vander Sol, Classified Staff Continuing Education
Technology Resources
Administrative Co-Chairs
Dr. Paul Bishop, Doug Hersh and
Francisco Martin del Campo, Continuing Education
Faculty Co-Chair
Laurie Vasquez
Members
Liz Auchincloss, Classified Staff, CSEA President Kathy O’Connor, Faculty
Jason Thornell, Classified Staff
Standard IIID: Financial Resources
Administrative Co-Chairs
Leslie Griffin and Myrta Berry, Continuing Education
Faculty Co-Chair
Sue Block
Members
Cornelia Alsheimer-Barthel, Faculty Barbara Bermudes, Management Sharon Coffield, Management Steve Lewis, Management Rosie Tower, Classified Staff Standard IIIA
Standard IIIB
Standard IIIC
Page 46 Organization for the Self Study
Leadership and Governance
Administrative Co-Chair
Dr. Andreea Serban, Superintendent/President
Faculty Co-Chair
Ignacio Alarcon, President Academic Senate
Members
Liz Auchincloss, Classified Staff, President CSEA Allison Curtis, Management
Joan Livingston, Board Member
Dr. Diane Rodriguez-Kiino, Management
Dr. Lynne Stark, Faculty, President Instructors’ Association Standard IV
Page 47
Organization
of the
Organization of the Institution Page 49