Organizations and Role of Entities
3.3 Organizations for Construction Supervisions
3.3.1 For Foreign-funded Projects through International Competitive Bidding (ICB)
(1) Employment of Consultants for Construction Supervision
The DPWH shall employ Consultants for construction supervision in accordance with the Terms of Reference (TOR) and in consonance with the project appraisal mission of development partners. The DPWH awards contract for consultancy services, including staff assignment, in accordance with the proposal submitted by the Consultant and evaluated by the DPWH.
The typical staff assignment schedule and organizational chart for the construction supervision of a a foreign-funded project are shown in Figures 3.9 and 3.10, respectively.
Figure 3.10 Typical Assignment Schedules of Consultants
The Consultant shall employ technical support staff (Inspectors, Laboratory Technicians, CAD Operators) and administrative staff (Secretary, Encoder and Office
POSITION NAME FIRM
3. Quantity / Sr. Cost Engineer
24.00
4. Materials Engineer 20.00
Sub-Total 79.00
C. National (Support Staff) 1. Civil Engineer / Inspector A
(road) 24.00
2. Civil Engineer / Inspector B
(structures) 16.00
Construction Period 720 days (24 months) Final
Acceptance
Exampl e
Assistant) for the construction supervision and office operation in accordance with the contract with the Employer. The Consultant will control and utilize survey and laboratory supplies in accordance with civil works contract.
Figure 3.11Typical Organizational Chart of Consultants for Construction Supervision
LEGEND DPWH / PMO Foreign Consultant Local Consultant Local Consultant From Contractor For:Major duties and works in charge ( )Name to be filled For overall project management For: - Overall construction supervisionFor: PCCP, ACPFor: Bridges - Project safety & EMP Note: Short-term experts For:- All cost and quantities For:- All materialsFor:- Alignment- PCCP Construction - Quality control- DrainagesFor:- Miscellaneous - Field subsoil- PCCP, ACP - All bridges and Minor Structures investigations- All formation levels - Major Damaged Areas & dimensions check For: Drawings & design check assistance Source: PJHL/DPWH
DPWH Head Office PJHL-PMO (Director) Project Manager ( ) Deputy Project Manager / Resident Engineer ( )
Sr. Structural Engineer ( )Sr. Highway Engineer ( ) Sr. Highway Engineer ( )
JICA LABORATORY OPERATION TEAM - Material Engineer - Laboratory Technician A - Laboratory Technician B - Laboratory Aides ( x 4) - Clerk Typist / Encoder ( x 1) - Labor / Utility Man (x 3)
ADMINISTRATIVE SUPPORTING STAFF - Secretary - Encoder - CAD Operator - Utility-man / Messenger Civil Engineer / Quantity Surveyor ( )
Civil Engineer / Inspector B ( )Civil Engineer / Inspector A ( ) SURVEY TEAM - Geodetic Engineer - Instrument Man A - Instrument Man B - Survey Aides ( x 4) - Rodman ( x 2) - Labor (x 2)
SURVEY STAFF / AIDE - Civil Engineer Aide A - CAD Operator
DPWH Regional Office (Region VII) Sr.Engineer In Charge of Bridges/Major Structures ( )
Materials Engineer ( ) SURVEY STAFF / AIDE - Civil Engineer Aide B Sr. Quantity /Cost Eng. ( )
Ex ampl e
PM/PE
(2) Duties and Responsibilities of Consultants
The duties and responsibilities Consultants are, but not limited to, the following:
Table 3.3 Duties and Responsibilities of Consultants (1/2) Position Category Duties and Responsibilities
Project Manager (PM)
IN - Overall project implementation management (cost, progress, quality and safety/environment)
- Overall management of construction supervision to ensure that works are implemented in accordance with the Contract and specified quality.
- Issue certification, approval, recommendations, instructions and acceptance of works, payment and valuation of claims (time, cost, etc)
- Maintain good coordination and harmonious relationship with the DPWH, local authorities and funding institutions.
- Monitor and review the schedule as required and prepare guidance for the key staffs and Contractors
- Supervise the preparation of required reports for their timely submission
- Preparation of disbursement schedule for both foreign and local currencies
N - Assist the PM in the overall project management
- Construction supervision including work progress, quality, quantity, cost and safety
- Check and approve Contractor’s work plan and schedule.
- Maintain good coordination harmonious relationship with local authorities
- Monitor Environmental Management Plan (EMP), public relations and traffic control
- Assist the RE in the construction supervision including monitoring of work progress, quality, quantity, cost and safety control
- Supervise As-stakesurvey and As-staked Plan preparation - Conduct full-time inspection of road and pavement works - Ensure that the works are in accordance with the plans and
Specifications
- Assist the RE in the review of Contractor’s working drawings and documents relating to road, pavement, drainage and other works - Review and evaluate Contractor's payment certificates pertaining to
road construction
- Assist the RE in the evaluation of any claim or variation order relating to road construction
- Assist the RE in the preparation of progress and other needed reports Legend: IN: International Expert, N: National Expert, IN and/or N: International and/or National Expert.
Table 3.3 Duties and Responsibilities of Consultants (2/2) Position Category Duties and Responsibilities Supervision
- Assist the RE in the construction supervision including monitoring ofwork progress, quality, quantity, cost and safety control
- Conduct full-time inspection of structural works
- Assist the RE in the review of Contractor’s working drawings (shop-drawings) and documents relating to structures - Ensure that the works are in accordance with the plans and
Specifications
- Review and evaluate Contractor's payment certificates pertaining to structural works
- Assist the RE in the evaluation of any claim or variation order relating to structural construction
- Assist the RE in the preparation of progress and other needed reports Quantity
Engineer
N - Conduct quantity measurements for acceptable work
- Check and review monthly statements to validate actual quantities of acceptable work for payment
- Check record and evaluate claims (time, cost, etc) and make recommendations
- Assist the PM and the RE in the review of all payment certificates, claims for extra works and variation orders.
- Assist the RE in the preparation of progress reports and other reports - Assist the PM and the RE for final quantity and payment
Accredited Materials Engineer
N - Supervise the Contractors in setting-up the field laboratory and testing facilities
- Understand and familiarize with the guidelines and procedures for material testing and quality control guidance
- Ascertain that all materials incorporated into the work passes the requirements
- Supervise all samplings and tests at site and laboratory - Advise the PM on the acceptance or rejection of construction
materials based on test results
- Recommend corrective measures for unsatisfactory condition of materials
- Check and certify design mixes prepared by Contractors for concrete and bitumen mixtures
- Responsible for the proper operation of field laboratory - Keep daily record of quality control activities - Submit required test and other pertinent reports
Inspector N - Assist the RE and other engineers in the construction supervision including monitoring of work progress, quality, quantity, cost and safety control
- Conduct full-time inspection of construction activities - Ensure that the works are in accordance with the plans and
Specifications
- Inform the concerned supervisor in case there are deviations from approved plans and specifications
- Conduct and monitor daily activities including weather conditions and maintain a dailyrecord of construction activities
Legend: IN: International Expert, N: National Expert, IN and/or N: International and/or National Expert.
The Consultant shall employ accredited Materials Engineer (ME) as per D.O. No.42, Series of 2006 subject to the limits of assignment described in Table 3.7.
The Contractor may assign a non-accredited ME to every DPWH project costing below P1Million.
Renewal of Certificate of Accreditation is required for Contractor’s and Consultant’s MEs after three (3) years from the date of issue.
The concerned ME shall not be connected with any government office. A certification signed by the Head or Administrative Officer that the concerned ME is no longer connected with the government office is necessary.
3.3.2 For Locally and Foreign-funded Projects through Local Competitive Bidding (LCB)
The construction supervision for locally and foreign-funded projects is mostly conducted thru Force Account ( By Administration). The Head of the Implementing Office shall organize the construction supervision team before or upon approval of the Contract and the issuance of Notice to Proceed. The composition of the team will vary depending on the type of construction and size of the project. A typical organizational chart of the team is shown below.
Figure 3.12 Typical Organizational Chart for Construction Supervision of Project conducted thru Force Account
DISTRICT ENGINEER
ASSISTANT DISTRICT ENGINEER
CHIEF, CONSTRUCTION SECTION
PROJECT ENGINEER
RESIDENT ENGINEER/PROJECT INSPECTOR
MATERIALS ENGINEER CHIEF MATERIALS QUALITY
CONTROL SECTION
GEOMETRIC CONTROL
UTILITY MAN DRIVER
CLERK
MLT/LAB AIDE UTILITY MAN ENCOER/CLERK
(1) Limits of Assignments of DPWH Engineers
Only accredited Project Engineer (PE) and Project Inspector (PI) (as per DO. No. 73, Series of 1998) and Materials Engineer (as per DO 42, Series of 2006) shall be assigned to supervise the project in accordance with the following limitations:
Table 3.4 *Limits of assignment of Project Engineer and Project Inspector
Classification Limit of Assignment
Project Engineer III: - No limit.
Project Engineer II: - Projects being implemented simultaneously do not exceed P50.0 M in cost
Project Engineer I: - Projects being implemented simultaneously do not exceed P20.0 M in cost
Project Inspector II: - Assist the Project Engineer III or II in the implementation of assigned project
Project Inspector I: - Assist the Project Engineer I in the implementation of assigned project
*Per DO no.73, Series of 1998
Table 3.5 *Limits of Assignment of Materials Engineer
Classification Limit of Assignment
Materials Engineer II: One (1) project, no cost limit, or
Two (2) projects located within the same province with an aggregate cost of P10Million, but not more than P30Million
Materials Engineer I: One (1) project costing not more than P100Million, or
Three (3) projects located within the same province with an aggregate cost of P1Million, but not more than P3Million
*Per DO No. 42, Series of 2006
(2) Duties and Responsibilities of Project Engineer, Materials Engineer and Project Inspector
Their duties and responsibilities are as follows:
Table 3.6 *Duties and Responsibilities of Project Engineer Classification Duties and Responsibilities
Project Engineer a. In charge of the overall planning and control of the project.
b. Ensure that materials and workmanship are at all times in accordance with plans and specifications.
c. Ensure that inspections and tests are carried out promptly and timely.
d. Witnesses critical activities of the project.
e. Check and verify physical and financial status of the project.
f. Check and verify statement of work accomplished.
g. Approve concrete pouring permit.
h. Issue work suspension orders and other site instructions.
i. Prepare proposed Change Order, Extra Work Order or Supplemental Work Agreement, when necessary.
j. Maintain and/or update field documentation such as log book, plans and programs of work, schedules, S-curve, laboratory test results, etc.
k. Resolve problems encountered in the implementation of the project l. Coordinate with the Project Directors/District Officer/Local Government
Units/ NGOs and other coordinating officers in the project implementation.
m. Submit monthly physical and financial report.
*Per DO No. 73, Series of 1998
Table 3.7 *Duties and Responsibilities of Project Inspector Classification Duties and Responsibilities
Project Inspector a. Assist the PE in the overall direction and supervision of the field operation.
b. Ensure that the works being inspected are in accordance with the plans and specifications.
c. Witness critical activities of the project.
d. Notify the Project Engineer in case there are deviations from the approved plans and specifications.
e. Conduct and monitor daily activities including weather conditions and maintain a logbook to record such activities.
f. Prepares and submit statement of work accomplished
g. Prepare and submit physical/financial status to the Project Engineer.
h. Carry out instructions/orders of the Project Engineer.
*Per DO No. 73, Series of 1998
Table 3.8 *Duties and Responsibilities of Materials Engineer Classification Duties and Responsibilities
Materials Engineer a. Ascertain that all materials incorporated into the work pass the requirements of the DPWH Standard Specifications for Highways, Bridges and Airports Vol. II and to strictly comply with the schedule of Minimum Testing Requirements.
b. Advice the Project Engineer on the acceptance or rejection of construction materials intended for use in the project based on test results.
c. Responsible for the sampling, testing, inspection and submission of data and to fully acquaint himself with the standard procedures of the same.
d. Recommend to the Project Engineer remedial measures for the correction of unsatisfactory conditions of materials.
e. Prepare design mixes for concrete and bituminous mixtures.
f. Ensure that the field laboratory is adequately equipped so that the progress of the work will not be impeded to laboratory testing and that
non-performance of tests should not be a cause of delay in the prosecution of the work.
g. Keep record of the daily activities ready for inspection anytime.
h. Submit within the required time frame test reports and other pertinent papers to the Regional/District Engineering Office concerned.
i. Recommend corrective measures to improve the quality of completed works.
j. Recommend acceptance of completed works.
*As per DO No. 42, Series of 2006