Additional Requirements
303a1 3800.303(a)(1) - There shall be a supply of food and water for drinking, cleaning and bathing for the number of days until the program will reach the next supply of food and water.
303a2 3800.303(a)(2) - Potable drinking water shall be available to children at all times.
Discussion: Self-explanatory.
Inspection Procedures: Inspectors will interview the director and/or staff to determine if the facility has the
necessary supplies as per the regulation. Inspectors may also inspect the facility’s food and water supply to determine compliance with the regulation.
Primary Benefit: It is important that a person stay hydrated at all times; water is the life sustaining drink to humans and is essential to the survival of all organisms. A person’s body requires a constant input of energy and nutrients at least three times a day for proper nutrition. Practicing good personal hygiene helps to prevent the spread of disease.
It is important that the facility plan in advance to have these supplies in place for children, as not having access to them can attribute to child injury or death.
303a3 3800.303(a)(3) - There shall be an opportunity for children to bathe once a week, brush their teeth once a day and wash their hands before each meal.
Discussion: Self-explanatory.
Inspection Procedures: Inspectors will interview the director, staff and/or children in the facility to determine if the facility is providing children with the opportunity to practice good hygiene as per the regulation.
Primary Benefit: Ensures that children practice good personal hygiene while in the care of the facility, as well as helps to prevent the spread of disease.
303a4 3800.303(a)(4) - There shall be a communication system such as a CB radio to communicate with public emergency sources in the event of a medical, police, fire or other emergency.
Discussion: Self-explanatory.
Inspection Procedures: Inspectors will interview the director, staff and/or children in the facility to verify that there is a communication system in place for staff to obtain emergency services if needed. Inspectors may also inspect the communication system to determine if it meets the regulation.
Primary Benefit: Allows for staff to have immediate access to call for help in the event of an emergency.
303a5 3800.303(a)(5) - There shall be a source for routine weather information for advance warning of severe or dangerous weather conditions.
Discussion: Self-explanatory.
Inspection Procedures: Inspectors will interview the director, staff and/or children in the facility to verify that there is routine weather information for advance warning of severe or dangerous weather conditions available.
Primary Benefit: Ensures that staff and children have ample notice to prepare for and possibly endure a severe or dangerous weather condition. Having time to prepare in advance may help decrease the chance of child injury or death.
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303a6 3800.303(a)(6) - There shall be a written emergency transportation and staffing plan and equipment such as a litter to transport a child in a medical emergency.
Discussion: Self-explanatory.
Inspection Procedures: Inspectors will review the facility’s emergency transportation and staffing plan and verify that all of the required elements are present.
Primary Benefit: Ensures that the facility is prepared to respond to general medical emergencies.
303a7 3800.303(a)(7) - There shall be a written plan for conducting a search for a missing child and requesting assistance from local authorities.
Discussion: Self-explanatory.
Inspection Procedures: Inspectors will review the facility’s written plan and verify that all of the required elements are present.
Primary Benefit: Ensures that the facility is prepared to respond emergencies such as missing children.
303a8 3800.303(a)(8) - For mobile programs and outdoor programs whenever children are away from the stationary outdoor site, each staff person shall have a map of the area.
Discussion: Staff at the stationary site and all of the staff persons who are present with the children must have access to the required information.
Inspection Procedures: Inspectors will verify that all staff present during the time of the inspection have a map of the area.
Primary Benefit: Ensures that staff are aware of their surroundings and can find locations within the area of the facility.
303a9 3800.303(a)(9) - For mobile programs and outdoor programs whenever children are away from the stationary outdoor site, each staff person shall have a written anticipated schedule of the dates, times and estimated locations for the next 7 days.
Discussion: Staff at the stationary site and all of the staff persons who are present with the children must have access to the required information.
Inspection Procedures: Inspectors will verify that all staff present during the time of the inspection have or have immediate access to the required schedule.
Primary Benefit: A schedule of locations aids search-and-rescue efforts in the event that mobile program participants are missing.
303a10 3800.303(a)(10) - Each child shall wear footwear that is well-constructed, in good condition and appropriate for the activity being conducted.
Discussion: Assistance shall be provided such that each child will have appropriate clothing including footwear.
See also § 3800.32(o).
Inspection Procedures: Inspectors will observe children’s footwear during the inspection to ensure that it is well-constructed, in good condition and appropriate for the activity being conducted, and will interview staff about the facility’s process to provide assistance with securing footwear.
Primary Benefit: Wearing proper footwear is a fundamental element in preventing injury. Without the proper footwear, children become at risk for injury.
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303b1
3800.303(b)(1) - Each child shall have personal hygiene supplies, shelter such as a fire retardant tent or tarpaulin, a fire retardant sleeping bag or other sleeping equipment, bedding appropriate to the temperature and at least one change of clothing.
Discussion: Self-explanatory.
Inspection Procedures: Inspectors will interview the director, staff and/or children in the facility as well as observe children at the facility to verify that each child has the requirements as listed in the regulation.
Primary Benefit: Ensures that children have the necessary personal hygiene items and other supplies to provide comfort and warmth while engaging in the facility’s programming.
303b2 3800.303(b)(2) - While the child is engaged in an activity away from a stationary site, each child shall have a daily water supply and a whistle for use in emergencies.
Discussion: Self-explanatory.
Inspection Procedures: Inspectors will interview the director, staff and/or children in the facility as well as observe children at the facility to verify that each child has a daily water supply and a whistle.
Primary Benefit: It is important that a person stay hydrated at all times; water is the life sustaining drink to humans and is essential to the survival of all organisms. Ensures that children have a method for communicating and
contacting help in the event of an emergency.
303b3 3800.303(b)(3) - Safe and well-maintained equipment shall be provided for activities.
Discussion: This regulation does not include cosmetic repairs such as worn fabric on a chair or dented tables.
Inspection Procedures: Inspectors will examine all areas of the facility to determine if equipment provided for activities is safe, in good repair and free of hazards.
Primary Benefit: Activity equipment that is free of hazards and in good repair helps to maintain safety in the facility and minimize the risk that children will suffer an injury while using the equipment.
303b4 3800.303(b)(4) - Staff persons responsible for teaching children high-risk activities such as boating, biking, horseback riding, swimming and climbing shall be trained in safe practices regarding these activities. Documentation of the training shall be kept.
Discussion: Self-explanatory.
Inspection Procedures: Inspectors will review staff records to verify that staff persons responsible for teaching children high-risk activities are trained in practices regarding these activities. Inspectors will verify that such documentation is present in staff records.
Primary Benefit: Ensures that staff are trained in the activities they are teaching to children in the facility. Ensures that children are learning proper techniques, as well as decreases their chance for risk of injury or death.
303b5 3800.303(b)(5) - At least one staff person shall be present with the children at all times who has current certification from a hospital or other recognized health care organization in first aid, Heimlich techniques and cardiopulmonary resuscitation.
Discussion: “Present with the children” usually means “within visual or auditory range.”
Inspection Procedures: Inspectors will review staff schedules as well as staff records to verify that staff who are present with the children have the proper training as per the regulation.
Primary Benefit: Ensures that minimum health and safety and emergency response standards are met while participating in the program.
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303c 3800.303(c) - The maximum capacity specified on the certificate of compliance shall be based on 30 square feet per child, including measurement of all floor space
Discussion: “Maximum capacity” means the total number of children that the facility is permitted to serve, as specified on the license. Square footage should be obtained from portions of each stationary structure where children receive services. Administrative offices and record storage areas may not be included in the square footage
calculations.
Outdoor and mobile programs that operate from nonstationary settings are exempt from licensed capacity. The capacity on these licenses will be listed as “N/A”.
Inspection Procedures: Inspectors will verify the total number of children served in the facility at any point during the inspection period and compare the number to maximum capacity listed on license.
Primary Benefit: Protects from overcrowding, and ensures that the number of children served in the facility does not exceed toilet, bathing or hand-washing facilities necessary to maintain sanitary conditions